The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 4, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on December 31, 2015, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Don Jones, Kay County Detention Center (KCDC); Dennis Bonewell, Emergency Management Services; Cheryl Howard, Kay County Election Board Secretary; Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of December 21 and 28, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore electing Kay County Commissioner Vance Johnson as Chairman for 2016. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 192 as the current head count, 54 arrested and released over the weekend and 82 for the week, arrested and released from January 1, 2016-32, daily average of 184, minimum amount of inmates-179, maximum amount of inmates-192, high for 24 hour period for January 1, 2016-196, 11 inmates sentenced to county time, 16 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). The report showed five (5) weekenders and sanctions, 11 paid contracts with BIA and Bridgeway currently are holding two (2) inmates on writs (prison to court).
Writs and transports with Kay County Sheriff Department: No discussion was made.
Motion was made by Shanks and seconded by Skidmore approving Lease Agreement for 2016 Ford F150 (State Contract) for Sheriff’s Department. Undersheriff Kelley noted quarterly payments would be made and the total cost of the vehicle was $32,116.80; he said this was to replace a unit that had 162,000 miles. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Reimbursement Claim for the Kay County Election Board Secretary Salary for December 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Agreement by and between the BOCC and the following for remote terminal capabilities in the Assessor’s office: Heartland Real Estate; Deb LLC; Cherokee Strip Credit Union; Redbud Appraisal Service LLC; Holmes and Yates Law, PLLC; Carrie Adams; Mayer Insurance; First National Bank of Oklahoma; McKenzie-Noles Agency; Kevin Randall Insurance; Hartzog Conger Cason & Neville, LLP; Albright Abstract & Title Guaranty; Bivin & Associates, Inc.; Ponca City Publishing Co., Inc.; City of Newkirk; McCarty & Rigdon; Nicholson Auction & Real Estate; David Wynn; Baumert, Cummings & Hiatt; RCB Bank; G&C Concrete Co.; Garver; Frontier Siding; Eddie Morris; Farmers Exchange Bank. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Shanks said crews would begin with the FEMA Rock Project this week and the remainder of the crews would be out blading roads.
Commissioner Skidmore noted his crews have been out cutting trees and cleaning up the roadways, grading roads when dry enough, repairing signs, hauling river rock, sanding roads during the inclement weather and have closed a few of the roads due to lines that are down.
Commissioner Johnson reported his crews have been hauling gravel to roads, cleaning up fallen limbs and trees and making needed equipment repairs. He noted they assisted the highway patrol with the rescue and recovery efforts of the duck hunters at Kaw Lake by preparing roads. Johnson said crews also rescued some duck hunters out at Camp McFadden. He asked for citizens to be patient as crews continue to grade roads and haul material that are in bad shape due to weather. Johnson commended the Sheriff’s Department for their efforts on the rescue and recovery efforts of the duck hunters.
No action was taken on quotes received for heavy equipment-bulldozer and operator, Dist#3. Skidmore noted he called and received quotes as follows: Clark Construction-$135 an hour; Diemer Construction-$165 an hour; Diamond Construction-$150 an hour. Skidmore asked DA Hermanson for advice. Hermanson said this not a legal question but told Skidmore he needed to consider driver time and then added he could choose the best bid and articulate why. Skidmore noted he would not be spending more than $15,000 from January 1, 2016 through June 30, 2016.
Motion was made by Johnson and seconded by Shanks approving and designating Commissioner Skidmore as an authorized signature on behalf of Blackwell Zinc Company with respect to the Kay County Environmental Remedy Escrow Account established based on the Escrow Agreement entered into on November 24, 2013. DA Hermanson said this matter was in regards to the settlement made on the contamination being cleaned up off the roads, etc. He noted that Tyson Rowe was the signatory and has since received requests from Enviro Clean to replace Rowe. Hermanson said the minutes along with a letter should be sent noting the change. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to deposit funds: Res#15, 16-100, Open Dump Reward-$100.00, collections for November 2015 reward fee; Res#15, 16-101, Child Abuse Prevention-$36.57, jury service. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations: Open Dump Reward-$100.00; Child Abuse Prevention-$36.57. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Bid#2016-9 Election Ballots opened in BOCC meeting 12-21-15: Kay County Election Board Secretary Cheryl Howard said she would like to use the lowest and bid from Mid-West Printing. Howard said she has used Mid-West in the past and has always been pleased with their work. Commissioner Johnson noted that Royal Printing Co., Inc. did not sign the non-collusion bidding certification. A no-bid was received from Tulsa County.
Motion was made by Johnson and seconded by Shanks approving and awarding Bid#2016-9 Election Ballots to Mid-West Printing upon the recommendation of the Election Board Secretary. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Undersheriff Steve Kelley said the highway patrol contacted their department and asked for assistance this morning in a ground search for the duck hunter that had not yet been found out at Kaw Lake.
Motion was made by Shanks and seconded by Skidmore approving Payroll Verifications for December 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Lien Fee: 10, Quality Water Service, 58.70, Blanket for water; PBA: 14, Duggan, Ben & Markesha, 900.00, Maintenance; 15, Ultimate Pest Management LLC, 44.00, Pest Control; Reimburse: 23, Southwest Business Products, 393.50, Supplies; 24, Merrifield Office Supply, 220.92, Toner; 25, Southwest Business Products, 245.00, Plat book; Serv.Fee: 210, Interact Public Safety Systems, 380.00, ; 211, Harrell Automotive, 300.00, Repairs; County Sales Tax Fund: 734, McDonald Computer Services LLC, 489.90, Blanket for parts; 735, Kuhn Mechanical Inc, 75.00, Repairs; 736, Staples, 358.87, Blanket For Supplies; 737, Quality Water Service, 513.05, Water; 738, Quality Water Service, 368.50, Water; 739, Quality Water Service, 649.90, Repairs; 740, Southwest Paper, 960.27, Blanket For Supplies; 741, OK Natural Gas, 44.10, Blanket for gas bill; 742, Standley Systems, 199.07, Blanket For Copier Maintenance; 743, Fuelman Of Oklahoma, 443.48, Blanket For Fuel; 744, Fuelman Of Oklahoma, 356.19, Blanket For Fuel; 745, Farha Wholesale Co., 771.13, Blanket For Supplies; 746, AT&T, 1255.00, Blanket for internet; 747, AT&T, 817.59, Blanket For Phone Services; 748, Keeler Equipment Sales, 195.00, Parts; 749, Bob Barker Co, 567.10, Supplies; 750, Ok Employment Security Commission, 1503.36, Unemployment; 751, Fuelman Of Oklahoma, 225.13, Fuel; General: 1335, Ponca City News, 48.95, Subscription; 1336, OSU/CLGT, 500.00, Registration; 1337, Briggs Hardware, 329.92, Blanket For Supplies; 1338, Cintas Corporation Loc, 183.65, Blanket for linen; 1339, Total Com Inc., 3431.95, ; 1340, STC, 129.00, Copier maintenance; 1341, Valero Short Stops, 85.03, Fuel; 1342, OSU/CLGT, 125.00, Training; 1343, Galls, 993.71, Equipment; 1344, Petsense, 167.97, Supplies; 1345, McDonald Computer Services LLC, 349.95, Maintenance; 1346, AT&T, 732.05, Telephone; 1347, Fuelman Of Oklahoma, 1363.57, Fuel; 1348, AT&T Mobility, 542.96, Internet; 1349, Take Ten Tire, 2413.53, Maintenance; 1350, Dewitt, Corbin, 308.78, Blanket For Travel; 1351, STC, 84.00, Copier maintenance; 1352, Klumpp, Larry, 393.30, Blanket For Travel; 1353, Vyve Broadband, 64.75, Cable; 1354, Younger-Holmes Electrical Contractors, 181.90, Repairs; 1355, Ink Technologies LLC, 76.00, Ink; 1356, Ink Technologies LLC, 57.83, Toner; 1357, Briggs Hardware, 40.48, Gloves; 1358, CODA, 75.00, Registration; Health: 230, Oklahoma State Department Of Health, 29166.67, Payroll; 231, Falco Alarm Co., 213.00, Monitoring; 232, Oklahoma State Dept of Health, 29166.67, Payroll; 233, Centerpoint Energy Arkla, 137.74, Billing; 234, Ponca City Utility Authority, 1133.96, Utility Bill; 235, Walmart Community BRC, 126.95, Blanket For Supplies; 236, AT&T, 420.05, Billing; 237, STC, 127.61, Billing; 238, Southwest Business Products, 472.90, Supplies; 239, Smilemakers, 363.99, Stickers; 240, Moore Medical Corp., 372.87, Supplies; 241, Southwest Business Products, 1135.07, Supplies; 242, Merrifield Office Plus, 370.43, Supplies; 243, Blackwell Journal Tribune, 26.00, Subscription; Highway: 1049, OK Natural Gas, 71.56, Gas bill; 1050, Ponca City Utility Authority, 542.89, electric bill; 1051, Centerpoint Energy Arkla, 217.36, Gas bill; 1052, Galaxie Business, 56.50, Toner; 1053, Brandts, 148.68, Blanket for parts; 1054, AT&T, 141.49, Billing; 1055, OK Natural Gas, 111.12, Billing; 1056, Ponca City News, 36.00, Internet; 1057, Brandts, 148.05, Blanket for parts; 1058, Dish, 17.00, Billing; 1059, Yellowhouse Machinery Co, 2319.64, Repairs; 1060, Cintas Corporation Loc, 694.49, Blanket for uniform service; 1061, Grant County Dist #3, 6450.82, Rock; 1062, Dish Network, 35.82, Satellite service; 1063, OMES/DCAM, 7560.00, Loader; 1064, Blanchat Mfg Inc, 2349.00, Lights; 1065, Kirby Smith Machinery, 499.97, Parts; 1066, Grossardt, Darrell, 8.00, Sharpening;1067, Hotsy of Oklahoma Inc., 105.11, Parts; 1068, CODA, 75.00, Registration for CODA; 1069, Lowes Companies Inc., 22.84, Supplies; 1070,P & K Equipment, 29.95, Oil; 1071, Zee Medical, 156.40, Medical Supplies; 1072, Zee Medical, 278.15, Supplies
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:18 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 11th day of January, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS