The Board of County Commissioners (BOCC) of Kay County, Oklahoma, scheduled a special session for 1:00 o’clock p.m. on Tuesday, September 22, 2015, on the first floor of the Kay County Courthouse.  Notice of the meeting was posted for public information on September 15, 2015 at 9:30 a.m. at the Courthouse front door, Commissioners Court, basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Marilee Thornton, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Brian Hermanson, District Attorney (DA); Cheryl Howard, Kay County Election Board; Larry Klumpp, OSU Extension; Buddy Carroll, Chas. W. Carroll, P.A.; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).


This was a joint meeting with the Kay County Excise Board Members present.


Mr. Carroll, Budget Maker, went over the budget. He noted the total valuation of property was $392,341,063.00 and the county general fund receives 10.25 mills.  Carroll said the county would operate on 90%.  He mentioned the sales tax and gross production revenue is down and said he took a conservative approach with budget matters.  Carroll said he balanced all the cash funds and took a conservative approach on estimated revenues for FY15-16.  He stated the Kay County Detention Center (KCDC) appeared to be spending more than they are taking in and said the county general fund will not have funding to be able to provide to the KCDC.  Mr. Carroll then referred everyone to the budget in hand and went down the list by officer explaining their requests and noting all officers requested $100 increase for all Kay County Employees.  Election Board Secretary was questioned as to why her personal service was approximately $18,000 higher than last fiscal year.  Election Board Secretary Howard refigured and adjusted the amount.


Kay County Treasurer Christy Kennedy told both boards that the total remaining in the county general fund prior to tax collections for 2014 tax year was down almost $100,000 from last fiscal year.


Commissioner Johnson read an AG Opinion stating the Election Board Secretary is a county official.  This brought up what the position should be paid and should the position be paid the same as an “elected” county position.  It was told the Election Board Secretary’s salary is formulated by a state law but within that law it allows the county to compensate the salary as well.  The county “elected” officials’ salary is formulated by a different statute and a different formula than that of an election board secretary.  This turned into a contentious matter and after much discussion was decided to leave as is for this fiscal year and revisit next budget session.  The BOCC and Excise Board agreed to give the Election Board Secretary a $100 a month increase and the elected officials a $16.67 a month raise (according to the formula).


After all offices’ budgets were reviewed Sheriff Van Hoesen talked about his $50,000 deficit due to making transports.  He reiterated the problem he discussed with BOCC in the regular meeting on Monday.


Court Clerk Marilee Thornton explained that when defendants pay their court costs that the Sheriff would be reimbursed, however, this does not happen immediately and may have to wait several years before being reimbursed.


Sheriff Van Hoesen suggested to the BOCC to take the $50,000 budgeted for the District Attorney’s office for Drug Task Force is given to his department.


DA Hermanson said he takes this very personal and the first time this subject ever came up was in the BOCC meeting held yesterday.  He noted the Sheriff does get reimbursed for these transports and suggested this matter be put off till next year.  Hermanson said this is something the Sheriff should have included in his budget instead of waiting until now to bring it up.


Commissioner Shanks told the DA he would like to see where and how the Drug Task Force money is being spent and told the Sheriff he would like to see his reports as well.


Commissioner Johnson told Commissioner Shanks since he is on the Justice Facilities Authority Board he needs to get control of their spending.


Motion was made by Shanks and seconded by Johnson approving budget prepared by Buddy Carroll, Budget Maker, Kay County Estimate of Needs 2015-16 and Financial Statement of the Fiscal Year 2014-15 and giving all county employees a $100 a month raise, $100 a month raise to the Election Board Secretary and a $16.67 a month raise to elected officials beginning November 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.


Motion was made by Shanks and seconded by Skidmore approving Publication prepared by Buddy Carroll, Budget Maker, to be submitted regarding Kay County 2015-16 Estimate of Needs and Financial Statement of the Fiscal Year 2014-15.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.


Motion was made by Shanks and seconded by Skidmore to adjourn (3:06 p.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.









Approved this 28th day of September, 2015.





                 JASON SHANKS, CHAIRMAN



                 VANCE JOHNSON, MEMBER