The Board of County Commissioners (BOCC) of Kay County, Oklahoma, scheduled a special session for 11:00 o’clock a.m. on Monday, March 9, 2015, in the Kay County Commissioners Court, 1st Floor, Kay County Courthouse, Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 3, 2015 at 4:20 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Marilee Thornton, Kay County Court Clerk; Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Jason Orr, Newkirk City Manager; Bill Williams and Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.


Old Newkirk High School building belonging to county:  Commissioner Johnson said he has spoken with engineers regarding the building and the building has major problems.  The roof, heating, air and plumbing would need to be completely redone; however, he told it is structurally sound.  Johnson said he does not have the dollar amount per square foot from the construction company.  Johnson told officers he wanted them to be included in making a decision and that he wanted to look at all the options.


Hermanson said when the building came up for sale the county wanted to purchase to protect the land.  He said the building was set up for a school not for county offices and the electrical work is 30-50 years old.  Hermanson said he envisioned building a standalone building attached to the courthouse with walkways and covers and added this will take time.  Meantime, the school has costs to the county and we need to address.


Hermanson added Judge Bandy commented he would like to see the court services portion remain in the courthouse.


Johnson opened the floor and asked for comments from the county officers.  Officers spoke about their personal concerns and issues.  The consensus was the officers do not have any desires for the use of the old Newkirk High School building.  Some stated they would like to see it torn down and others stated they felt it would be too costly to the county to refurbish.


Newkirk City Manager Jason Orr said he had some different ideas for the property and would like the county to work with the city on a project.


Discussion was made about tearing the school down and all that would be involved to do so.  Hermanson said before tearing down it would have be approved by the City of Newkirk’s Design Committee because the school is listed as part of the Historic Downtown.


No action was taken regarding old Newkirk High School building belonging to the county.


Benefits for Kay County employees:  All county officers discussed sick, personal and vacation benefits their employees receive and years of employment they earn them.  Each office is different and it was agreed all employees working for the county should receive the same benefits.  Commissioner Johnson said he thought it only fair for the employees who have worked and earned certain benefits be grandfathered in so not to lose their benefits; he will work on coming up with equal benefits and present it back to the officers.


No action was made regarding benefits for Kay County employees.


Enrolling new employees:  County Clerk Reese said she would like to see a section added to the Kay County Employee Personnel Policy Handbook regarding the required time frame/return time on completing the necessary paperwork that is associated with new employees receiving their benefits.  Commissioner Johnson asked Reese to come up with wording for this and then it would be reviewed and considered.

No action was taken on adding a clause to the Kay County Employee Personnel Policy Handbook regarding a time period on enrolling new employees.


Motion was made by Shanks and seconded by Johnson to adjourn at 11:43 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.














Approved this 16th day of March, 2015.







                 JASON SHANKS, CHAIRMAN



                 VANCE JOHNSON, MEMBER