The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 7, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 3, 2015, at 4:15 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows:  Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Don Jones and Harold Hughs, Kay County Detention Center (KCDC); Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Shanks approving action to enter into a regular meeting of the Kay County Home Finance Authority (9:03 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving to re-enter into the regular meeting of the BOCC (9:10 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded Johnson approving to enter into a regular meeting of the Kay County Public Building Authority (9:10 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving to re-enter into the regular meeting of the BOCC (9:13 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving regular and special meeting minutes of November 30, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 178 as the current head count, 51 arrested and released over the weekend and 78 for the week, arrested and released from December 1, 2015-104, daily average of 177, minimum amount of inmates-169, maximum amount of inmates-193, high for 24 hour period for December 1, 2015-205, 13 inmates sentenced to county time, seven (7) inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones noted 17 inmates were sent last week to DOC, (10) weekenders and sanctions, seven (7) paid contracts with BIA and Bridgeway currently are holding two (2) inmates on writs (prison to court).

 

Motion was made by Skidmore and seconded by Shanks approving reappointing Justice Facilities Authority (JFA) Trustees Bruce Robinson, Jim Stieber and Lowell LeFebrve for three year terms (their terms end December 31, 2015).   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Writs and transports with Kay County Sheriff Department:  No discussion was made. 

 

Motion was made by Skidmore and seconded by Johnson approving Oklahoma Alcoholic Beverage Laws Enforcement Commission for Mixed Beverage Application No. 704960 for Kaw Gaming, Inc., 9525 N. Highway 177, Braman, OK.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving going out on bid for election ballots for 2016.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Resolution No. 15, 16-98 creating a local planning activities committee (LPAC) as follows:  Travis Harris, Kildare Fire Chief; Bo Elam, Kildare Coop Manager; Kristy Randol, Kildare Resident; Mary Lorett, Kildare Resident; Mark Hunget, Kildare Resident.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Shanks said he had all his graders out, mowing intersections and road sides, hauling rock and two employees are working in the shop on a track hoe.

 

Commissioner Johnson said the recent slow rains caused a lot of damage to the roads so he has all his graders out, mowing crew completed all the mowing jobs, trimming trees in road right-of-ways, replacing reflectors on bridge heads and replacing signs.

 

Commissioner Skidmore noted his crews have been hauling rock and shale to roads for the FEMA Project.  Crews have been working on repairing signs, mowing roadways, ripping shale at the shale pit, put a new transmission in one truck and working on a radiator in another truck, welded a bracket for a blade on sand truck to get ready for the winter season.  He noted the roads have been in bad shape after the steady long rain and as soon as roads dried out crews began grading again.

 

Quotes received for heavy equipment bulldozer and operator for Dist#3.  Commissioner Skidmore said he needed to push sand at various locations and received quotes from Diemer Construction-$165 an hour for a 52,000 lb. dozer; G&C Concrete-$150 an hour for a 45,000 lb. dozer and noted there was a difference in the size of the bulldozer; Tim Caughlin-no quote; Crow Dozer Service-no quote.  Skidmore asked DA Hermanson if this was okay because of the sizes being different.  DA Hermanson said it was unless he specified the size of the equipment, otherwise if both bulldozers are suitable to do the job he didn’t see a problem.  DA Hermanson recommended he get another quote. 

 

Motion was made by Shanks and seconded by Johnson to Table quotes received for heavy equipment-bulldozer and operator until another quote is received by Dist#3.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Resolution to sell unused county property to-wit:  The SW corner of the E/2 of SW/4 Section 8, Township 27N, Range 1W measuring 650 feet west to east and 1005 feet north to south approximately 15 acres:  Commissioner Skidmore noted this in Dist#3.  DA Hermanson said the Resolution is the first process to move forward to possibly sell and the next step would be to have the DA’s office to get appraisals done.

 

Johnson questioned moving forward to sell without having another property to re-locate.

 

Hermanson said Commissioner Skidmore does not like the location of the said property and mentioned he has concerns about vandalism.

 

Skidmore noted the property does not have utilities and the expense involved.  He said he has only used the property as a burning site for his FEMA Projects.

 

Johnson asked if we had an idea of what it would cost to have the property appraised.  He said he wants to make sure the county does what is best for Kay County and make the best financial decisions as possible.

 

Skidmore assured Johnson that he too wants to do what is best for Kay County and make the best financial decisions as possible.

 

Shanks asked that approving this Resolution does not mean the county has to sell.  Hermanson said by signing this Resolution the BOCC are just being proactive in possibly selling. 

 

Motion was made by Skidmore and seconded by Shanks approving Resolution No. 15, 16-97 to sell unused county property to-wit:  The SW corner of the E/2 of SW/4 Section 8, Township 27N, Range 1W measuring 650 feet west to east and 1005 feet north to south approximately 15 acres. 

 

Motion was made by Shanks and seconded by Johnson approving the following November 2015 Kay County Monthly Reports:  Treasurer.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.  Resolution-Declaration of Surplus Res#15, 16-96, Highway Dist#3, two (2) 2012 John Deere Road Groom 11’, surplus to be sold at Website Auction “Purplewave”:  Skidmore said one of these items had never been used and the other one used maybe one time.  Johnson asked Skidmore if he should list a “minimum fee”.  Skidmore asked Johnson if he would like to purchase for his district.  Discussion was made regarding the use and necessity of this type of equipment and both felt it was not a mandatory piece of equipment.  Shanks said by listing it on the “Purplewave” website it sells for whatever-there is no reserve. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions-Declaration of Surplus:  Res#15, 16-96, Highway Dist#3, two (2) 2012 John Deere Road Groom 11’, surplus to be sold at Website Auction “Purplewave”.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving the following Resolutions to Deposit Funds:  Res#15, 16-94, Highway Dist#2-$626.40, sale of scrap iron; Res#15, 16-95, Highway Dist#2-$552.24, refund on credit balance Contract#001-0640687-005 with Caterpillar Financial Services Corporation.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$57.63, D#1-$19.21; D#2-$19.21; D#3-$19.21; Highway Dist#2-$1,178.64; Preservation Fee-$4,015.00; County Clerk Lien Fee-$2,424.50; Treasurer Mortgage Certification-$415.00; County Sales Tax-$23,605.36; Public Buildings Authority-$1,408.84.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Reimburse: 20, Staples, 36.98, Supplies; 21, Southwest Business Products, 26.00, Supplies; Serv.Fee: 183, Tebow, Daniel L., 450.00, Blanket For Juvenile Transport; 184, Transunion Risk, 70.00, Blanket for Software Services; 185, Security Transport Services, 1459.50, Transports; 186, Kansas Turnpike Authority, 31.10, Turnpike fees; 187, Okla. Juvenile Justice SVCS, 767.58, Juvenile Detention; 188, G & B Auto, 15.00, Repairs; County Sales Tax Fund: 626, Baskin Hadley & Stevens PC, 625.00, Accounting services; 627, AT&T, 815.20, Billing; 628, City of Newkirk, 8367.78, Billing; 629, AT&T, 1255.00, Internet; 630, Standley Systems, 278.49, Maintenance; 631, Turn Key Health Clinics, LLC, 21250.00, Medical Services; 632, Fuelman Of Oklahoma, 366.90, Fuel; 633, Ultimate Pest Management LLC, 150.00, Pest Control; 634, Southwest Paper, 924.58, Supplies; 635, Inventory Trading Company, 668.00, Uniforms; 636, Safelite Auto Glass, 476.85, Supplies; 637, Grainger, 202.87, Supplies; 638, McDonald Computer Services LLC, 2000.00, Blanket for parts; General: 1026, Rogers Oil Co., 116.80, Blanket For Fuel; 1027, OSU/CLGT, 500.00, Registration; 1028, Standley Systems, 36.77, Blanket for maint.; 1029, City of Newkirk, 4295.93, Billing; 1030, Take Ten Tire, 2437.83, Blanket for maint.; 1031, Fleetcor Technologies, 1955.47, Blanket For Fuel; 1032, Fleetcor Technologies, 2115.96, Blanket For Fuel; 1033, AT&T Mobility, 521.40, Blanket For Monthly

Internet; 1034, AT&T, 83.34, Blanket For Phone Services; 1035, AT&T, 730.32, Blanket For Phone Services; 1036, Walmart Community, 101.48, Blanket For Supplies; 1037, Farha Wholesale Co., 136.32, Blanket For Supplies; 1038, Southwest Business Products, 241.21, Blanket For Supplies; 1039, Quality Water Service, 37.50, Water; 1040, Dewitt, Corbin, 317.98, Travel; 1041, Grace, Lindsay, 513.77, Travel; 1042, OSU/CLGT, 125.00, Training; 1043, Newkirk Herald Journal, 6.00, Ad; 1044, Quality Water Service, 26.90, Water; 1045, Southwest Business Products, 800.25, Paper; 1046, TASC, 8750.00, Contractual Services; 1047, McDonald Computer Services LLC, 39.99, Labor; 1048, Kirchoff, Staci Nicole, 74.78, Travel; 1049, Stubbs, Samantha G, 85.75, Travel; 1050, Stuart, Nicolas H, 129.24, Travel; 1051, Pameticky, Terri K, 16.10, Mileage; Health: 186, Shred-It USA, 55.60, Shredding; 187, Ponca City Utility Authority, 1503.38, Utility Bill; 188, Michelle Ailey, 25.30, Travel; 189, Ana Beets, 115.00, Travel; 190, Brownfield, Misttina, 62.10, Travel; 191, June Fetters, 23.00, Travel; 192, Freeman, Jessica, 23.00, Travel;

193, Fulsom, Donna, 46.00, Travel; 194, Sigrid Krause, 60.95, Travel; 195, Rose Ann McChristian, 23.00, Travel; 196, Mollet, Michelle, 159.85, Travel; 197, Wehunt, Amy, 165.60, Travel; Highway: 897, OSU-CTP, 125.00, Training; 898, OK Natural Gas, 48.46, Billing; 899, Ponca City Utility Authority, 522.14, Billing; 900, Lowes Companies Inc., 254.53, Blanket for parts; 901, Harlands Diesel, 1543.05, ; 902, Centerpoint Energy Arkla, 68.61, Utility Bill; 903, Grant County Dist #3, 6499.08, Crusher Run; 904, Mike Redding, 499.00, Shale; 905, Poncacitynet, 36.00, ; 906,Dish, 17.00, Satellite service; 907, Yellowhouse Machinery Co, 1691.97, Parts; 908, Burk Oil Co Inc., 10563.26, Fuel; 909, A-Plus Auto Glass, 261.65, Windshield  Repair; 910, Direct Discount Tire, 214.50, Tire; 911, Kelle Oil Company, 41.00, Repairs; 912, Circuit Engineering District #8, 67.00, Signs; 913, Shanks, Jason R, 335.46, Travel; 914, Deere Credit Inc, 2471.94, Lease Purchase Payment; 915, Welch State Bank, 4278.59, Lease Purchase Payment; 916, Welch State Bank, 2389.75, Lease Purchase Payment; 917, Caterpillar Financial Services Corp, 8634.80, Lease Purchase Payment; 918, RCB Bank, 3096.08, Lease Purchase Payment; 919, Welch State Bank, 1648.91, Lease Purchase Payment

 

Commissioner Johnson asked what could be done to prevent so many red-stamped purchase orders from the Sheriff’s Department and asked the clerk if Sheriff’s Department received findings from the auditors.  Clerk Reese said the findings from the field auditors have not been released.

 

BOCC discussed recent ACCO safety meeting, etc.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

A vendor stepped into the BOCC meeting for the six month bid opening and Clerk Reese apologized and said she forgot to list it on the Agenda and the item would be on next weeks agenda.

 

There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn, 10:10 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

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Approved this 14th day of December, 2015.

 

 

 

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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