The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 30, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 25, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows:  Vance Johnson, Member; Paul Skidmore, Member; David Wilkie, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Steve Kelley, Kay County Undersheriff; Harold Hughs, Kay County Detention Center (KCDC); Carol Stephens; Kristi Woolley, Oklahoma Juvenile Affairs; Stacy Averyt, Oklahoma Court Services; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Shanks and seconded by Johnson approving regular meeting minutes of November 23, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Report given by Stacy Averyt, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in:  Ms. Averyt told the total hours clients completed for October 2015 were 380.75, total community services hours submitted-126 and monetary value of services performed-$2,760.44 (saved community).  Completed Events:  Humane Society Project, Salvation Army Project, Albright United Methodist Church Breakfast and Disc Golf Halloween Spook Trails were clients cleaned, prepared and served food, built props, etc.  Upcoming Projects:  Humane Society, Habitat for Humanity, Salvation Army, Albright United Methodist Church Breakfast, Foursquare Church.  Ms. Averyt told what the participants would be assisting with at each of these places. 

 

Motion was made by Shanks and seconded by Johnson approving Oklahoma Juvenile Affairs Claim for September 2015 in the amount of $3,972.75.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Jail Director Report:  Harold Hughs, KCDC, presented a report noting 210 as the current head count, 38 arrested and released over the weekend and 78 for the week, arrested and released from November 1, 2015-313, daily average of 216, minimum amount of inmates-200, maximum amount of inmates-232, high for 24 hour period for November 6, 2015-241, 12 inmates sentenced to county time, 18 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Hughs noted DOC is taking prisoners out of the county jails as soon as possible, seven (7) weekenders and sanctions, eight (8) paid contracts with BIA and Bridgeway currently are holding two (2) inmates on writs (prison to court).    Commissioner Johnson asked if the crime rate usually went up around the holidays.  Hughs answered that statistically the crime rates does go up during this time.  Commissioner Skidmore asked about the “Toy Drive” and Hughs told a little about the drive and said to not wrap any of the gifts.

 

Writs and transports with Kay County Sheriff Department:  Undersheriff Kelley reported there was no business. 

 

Motion was made by Shanks and seconded by Johnson approving Agreement by and between the BOCC and Shield Law Group PLC for remote terminal capabilities with the Assessor’s office.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving reimbursement for Kay County Election Board Secretary Salary for the month of November 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving NODA REAP Grant for Kay County Dale Township Fire District in the amount of $37,353.00 to purchase a new grass truck.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving NODA REAP Grant for Kay County Bear Creek Rural Fire Department in the amount of $13,469.00.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving 2016 Payroll Calendar.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Shanks said crews were servicing track hoes, driving around to take care of limbs that have fallen across the road or that are down and working in the shop.

 

Commissioner Johnson said he was meeting with Burlington North Santa Fe Railroad to speak with them about redoing some of the railroad crossing signs, trimming trees, working in the shop on equipment and sanding bridges for safety reasons.  Johnson stated he wanted to publicly thank his employees for their hard work on Friday and Saturday to help keep the roads and bridges sanded for public safety.

 

Commissioner Skidmore noted his crews were hauling shale and rock from APAC on FEMA Projects and have placed the majority of the base material on roads and will start to lay rock.  He said on the rainy days crews have been building shelves in the shop and servicing trucks.  Crews have been grading roads and installed some new culverts in the northwest part of his district and mowing intersections to clear them off for safety.  Skidmore also thanked his crews for being out during the holiday to sand the roads and bridges for safety precautions.

 

Motion was made by Shanks and seconded by Johnson approving on Affidavit of Agreement by and between Kent McAninch and BOCC allowing county entrance to stack trees on Kent McAninch’s property  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Sheriff’s Service Fee-$23,086.73.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Johnson and seconded by Shanks approving Payroll Verifications for November 2015 (and a special pay in September 2015).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Lien Fee: 8, Quality Water Service, 62.15, Blanket for water; PBA: 12, Ultimate Pest Management LLC, 44.00, Spraying; 13, Duggan, Ben & Markesha, 900.00, Maintenance; County Sales Tax Fund: 615, Briggs Hardware, 222.81, Blanket For Supplies; 616, Quality Water Service, 500.70, Blanket for water; 617, Farha Wholesale Co., 965.54, Supplies; 618, OK Natural Gas, 19.89, Billing; 619, McDonald Computer Services LLC, 69.99, Supplies; 620, McDonald Computer Services LLC, 50.00, Software; 621, Merrifield Office Plus, 557.30, Supplies; 622, Cooks Direct, 318.94, ; 623, Bob Barker Co, 848.97, Supplies; 624, ICS Jail Supplies Inc, 957.59, Supplies; 625, Archer Manufacturing, 432.00, Supplies; General: 1013, Jackson Boiler & Tank Co., 2286.60, Maintenance Agree.; 1014, Lowes Companies Inc., 394.67, Blanket For Supplies; 1015, Quality Water Service, 88.30, Blanket for water; 1016, MailFinance, 1125.00, Lease; 1017, AT&T, 1752.38, Billing; 1018, Top Secret Document Destruction Svcs, 21.00, Shredding; 1019, Secretary of State, 10.00, Notary Bonds; 1020, AT&T, 95.00, Internet; 1021, DA Council, 25000.00, Payroll; 1022, Southwest Business Products, 29.99, Supplies; 1023, DA Council, 22375.00, Payroll; 1024, Ford Refrigeration Service, 301.50, Repairs; 1025, Ponca City Center LLC, 1416.00, Building lease; Health: 183, Oklahoma State Department Of Health, 29166.67, Payroll; 184, Shred-It USA, 87.70, Shredding; 185, Shred-It USA, 98.40,               Shredding; Highway: 881, AT&T, 141.49, ; 882, OK Natural Gas, 90.31, Billing; 883, Harlands Diesel, 305.55, Troubleshoot; 884, Hotsy of Oklahoma Inc., 119.48, Gaskets; 885, G & C CONCRETE CO, 2225.00, Concrete; 886, Yellowhouse Machinery Co, 1164.71, Parts; 887, Dish Network, 35.82,

Satellite service; 888, Direct Discount Tire, 315.48, Tires; 889, Direct Discount Tire, 157.74, Tires; 890, Cross Oil, 10069.67, Fuel; 891, P & K Equipment, 108.36, Parts; 892, Southwest Business Products, 56.75, Supplies; 893, McDonald Computer Services LLC, 99.99, Cartridges;  894, Lowes Companies Inc., 222.57, Supplies; 895, Blackwell True Value Hardware, 14.93, Supplies; 896, Harlands Diesel, 7734.82, Blanket for repairs

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

Motion was made by Shanks and seconded by Johnson approving Environmental Water Protection (EWP) Agreement.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 9:45 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

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Approved this 7th day of December, 2015.

 

 

 

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                         

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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