The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 23, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on November 20, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; David Wilkie, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Susan Keen, Kay County Assessor; Dave Haze, ERP; Matt Dorsen, Aaron Young, Eric Briener and Jeff Neves, Amshore; Graham Furlong, Duke Energy; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of November 16, 2015. Motion carried: Shanks, abstained; Johnson, aye; Skidmore, aye.
Deed-Lot 7, Block 14 O.T. Newkirk (Kevin McIntyre): Attorney Tom Rigdon, representing Kevin McIntyre, said the abstract had been brought up-to-date. He said Kay County owned in 1990 and in 1993 conveyed the lot the City of Newkirk. The City of Newkirk sold and since that time the lot has passed down by way of a Quit Claim Deed. Rigdon said there is a mobile home on the lot now and noted the lot has not been used for public purpose for some time. He said his client wants to have the Quit Claim Deed title cleared.
David Wilkie, ADA, recommended to the BOCC to take no action at this time for further review by the District Attorney’s office.
No action was taken deed to clear title Lot 7, Block 14 O.T. Newkirk (Kevin McIntyre).
Jail Director Report: Don Jones, KCDCD, presented a report noting 209 as the current head count, 38 arrested and released over the weekend and 105 for the week, arrested and released from November 1, 2015-256, daily average of 220, minimum amount of inmates-201, maximum amount of inmates-232, high for 24 hour period for November 6, 2015-241, 13 inmates sentenced to county time, 16 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). Jones noted DOC back log was at 582, 10 weekenders and sanctions, eight (8) paid contracts with BIA and Bridgeway currently are holding two (2) inmates on writs (prison to court).
Writs and transports with Kay County Sheriff Department: Sheriff Van Hoesen noted miles traveled in October 2015 as 6,620 and total miles traveled including juveniles as 8,750
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Shanks stated part of his crew was at Hubbard and Waverly cleaning ditches and replacing pipes, the rest of the crews were blading, mowing and back filling at Bridge#18 and then will begin welding.
Commissioner Johnson said his crews were trimming trees, cleaning bar ditches on “S” Ave. and grading district wide.
Commissioner Skidmore noted his crews were grading, hauling and digging shale and building roads back for FEMA Projects, cleaning ditches, working on drainage issue at Main & Fountain, mowing intersections and roadways in the northwest and south part of the district, covering culverts, replacing and repairing road signs, winterizing all equipment, trucks and sand trucks. He said Enviroclean is continuing to pick up smelter waste along the roadways and bridges.
Motion was made by Johnson and seconded by Skidmore approving Resolution No. 15, 16-92 approving Interlocal Cooperative Agreement for Circuit Engineering District. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Resolution No. 15, 16-93 Designating Official Board Member to CED#8 as follows: Vance Johnson as official board member, Paul Skidmore as first alternate and Jason Shanks as second alternate. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Marking parking around courthouse parking, to include around old Newkirk High School property: Shanks discussed having the street marked to keep people from parking on the grass and having the county to take on this project. Shanks said he would do further checking. Johnson and Skidmore both agreed this needed to be done.
No action was taken marking parking around courthouse parking, to include around old Newkirk High School property.
Purchasing weights and measure scales: Johnson asked Sheriff Van Hoesen to address. Sheriff noted that he and Johnson went to Payne County and discussed this with their county in detail. He noted classes would need to be attended and bridges would need to be posted if the county decides to do this.
Johnson said if the county did this we would have limited patrol in this area and that the county trucks would need to adhere to the same guidelines as everyone else.
Shanks asked if the farmers and county would be exempt. He went on to say if rock trucks are stopped then how would county trucks be addressed and questioned cattle trucks.
ADA Wilkie asked if the county would follow the same statutory guidelines as the OHP.
Sheriff Van Hoesen told his deputies would not be out there every day but could patrol 2-3 times a week.
It was the consensuses of the BOCC that this would help protect the roads.
Motion was made by Johnson and seconded by Shanks approving to go out for bid to purchase weights and measure scales (Johnson mentioned this was budgeted for in the 2015-16 budget). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Sheriff Van Hoesen asked if he was to take the lead on this matter and was told yes by the BOCC.
Courthouse stone at entrances and architectural proposal: Shanks said he tried to get quotes but because each vendor wanted to use their own materials he could not get a comparable quote. He spoke with Troy Lewis & Associates and stated they would do the research and design and come up with a bid packet so the county could go out to bid this project. Shanks noted the railing is cracking.
Motion was made by Shanks and seconded by Johnson approving to hire architect (Troy Lewis & Associates) to assess courthouse stone at entrances and architectural proposal. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Kay County Road Use Agreement with Frontier Wind Power, LLC. Matt Dorsen, Amshore, introduced those in attendance associated with Frontier Wind Power and told the wind farm will be north of Highway 11. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving an affidavit for the use of land to dump tree limbs and materials from a ditch clean out on Jack Klinger properties. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks Tabling (put back on Agenda 12-7-15) going out for project bid for Type “A” Agg Base from APAC in Pawhuska for Dist#3 FEMA Project for further review by the District Attorney’s office. Commissioner Skidmore explained this rock is to be used on the FEMA Project can be purchased from APAC for less than the 6 month bid list. Skidmore said he is trying to save money for the county. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for October 2015: Court Clerk (3). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions Disposing of Equipment: Res#15, 16-91, Highway Dist#2 – 3” Pump, junked. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Resolutions for deposit: Res#15, 16-89, Child Abuse Prevention-$37.17, jury service donation; Res#15, 16-90, Highway Dist#2-$39,899.25, FEMA DR4222, PA-4222 PW389 B389 #3042. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway Dist#2-39,899.25; Highway Dist#3-0.16; CBRI 105C-$28.37; Visual Inspection Reimbursement-$646.16; County Improvement-$0.18; Child Abuse Prevention-$37.17; Public Buildings Authority-Pioneer Technology Center-$1.18; Public Buildings Authority-Tonkawa Public Schools-$0.98. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Transfer of Appropriations: Sheriff Courthouse Security Maintenance & Operations-$10,000.00 to Capital Outlay. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Lien Fee: 7, Vyve Broadband, 34.76, Cable; PBA: 11, Ultimate Pest Management LLC, 155.00, Spraying;
Reimburse: 18, Dell Inc, 1273.82, Computer; 19, Locke Auto Parts, 6.99, Wipers; Serv.Fee: 176, Oklahoma Dept Of Public Safety, 350.00, Blanket for OLETS Service; 177, Galaxie Business, 58.44, Blanket for maint.; 178,
Special Ops Uniforms Inc, 677.74, Uniforms; 179, Praetorian Digital, 495.00, Software; 180, Response Technologies LTD, 139.53, Monitor; 181, Briggs Hardware, 5.94, Keys; 182, UPS Store, 10.17, Shipping; Sheriff Grant Fund: 1, Watch Guard Video, 2620.00, Camera; Drug Court: 44, Redwood Toxicology Laboratory, 884.79, Testing; 45, Farha Wholesale Co., 52.76, Supplies; 46, Staples, 72.30, Supplies; Use Tax: 4, Clark Contracting Co LLC, 10160.98, Demolition; County Sales Tax Fund: 606, Bob Barker Co, 2887.54, Supplies; 607, Bernard Food Industries, 636.92, Blanket for food; 608, Locke Supply, 27.97, Parts; 609, MSSI Inc, 200.84, Parts; 610, Fuelman Of Oklahoma, 407.00, Fuel; 611, Fuelman Of Oklahoma, 309.11, Fuel; 612, Anderson Flooring, 2466.00, Supplies; 613, Pemberton Chevrolet, 1276.85, Repairs; 614, Clifford Power Systems, 1492.01, Parts & Service; General: 971, Clearwater Enterprises, 159.44, Billing; 972, OK Natural Gas, 135.59, Billing; 973, Newkirk Herald Journal, 25.00, Subscription; 974, Fusion, 264.89, Telephone; 975, OSU-CTP, 100.00, Training; 976, Texas County Juv. Det. Center, 851.44, Juvenile Detention; 977, AT&T, 40.63, Phone; 978, AT&T, 7.81, Phone; 979, Hawthorne Suites By Wyndham, 196.00, Lodging; 980, Spok Inc, 177.53, Pager Service; 981, Younger-Holmes Electrical Contractors, 180.00, Repairs; 982, STC, 129.00, Copier maintenance; 983, Carroll, Chas W., 350.00, Professional services; 984, Watch Guard Video, 100.00, Warranty; 985, Vyve Broadband, 34.76, Cable; 986, Dalmation Fire Equipment, 7755.00, Equipment; 987, STC, 84.00, Copier maintenance; 988, Midwest Printing, 128.05, Vouchers; 989, O.M.E. Corporation, 626.35, Postage Machine Supplies; 990, OK Court Services Inc, 2750.00, Community Service Coordinator; 991, Ink Technologies LLC, 74.00, Cartridges; 992, Younger-Holmes Electrical Contractors,
192.60, Electrical Work; 993, Mobile Mikes Discount Auto Glass, 300.00, windshield; 994, Burkes Classic Restoration, 1630.44, Maintenance; 995, Watch Guard Video, 2200.00, Camera; 996, American Telephone, 160.00, Camera; 997, Pioneer Fire And Safety, 152.00, Inspections; 998, Lawhon, Chandice M, 89.47, Travel; 999, Stubbs, Samantha G, 128.26, Travel; 1000, Stuart, Nicolas H, 117.42, Travel; 1001, Boyer, Amber L, 78.06, Travel; 1002, Kirchoff, Staci Nicole, 71.61, Travel; 1003, Rogers Oil Co., 102.22, Blanket For Fuel; 1004, Rogers Oil Co., 112.47, Blanket For Fuel; 1005, J & P Supply, 356.20, Blanket For Supplies; 1006, Cintas Corporation Loc, 183.65, Blanket for misc; 1007, Briggs Hardware, 327.08, Blanket For Supplies; 1008, J & P Supply, 164.37, Blanket For Supplies; 1009, Craig Co. Detention Center, 970.14, Blanket For Juvenile Detentions; 1010, Youth Services Of Osage
County Inc, 1568.90, Blanket For Juvenile Detentions; 1011, AT&T Mobility, 9.15, Blanket For Monthly Bill; 1012, Zee Medical, 223.40, Medical Supplies; Health: 175, Walmart Community BRC, 110.81, Blanket For Supplies; 176, Staples, 257.72, Blanket For Supplies; 177, STC, 96.00, Maintenance; 178, Stolhand Heating & Air, 150.00, Maintenance; 179, AT&T Mobility, 388.15, Monthly cell bill; 180, OK Natural Gas, 99.45, Billing; 181, Bank Of The West, 7960.13, Payment; 182, Harbison Plumbing, 145.00, Repairs; Highway: 853, Embassy Suites - Norman, 174.00, Lodging; 854, Quality Water Service, 58.60, Blanket for water; 855, AT&T, 262.37, Billing; 856, ACCO, 95.00, Registration; 857, City of Blackwell, 362.91, Utility Bill; 858, AT&T, 153.08, Billing; 859, G & B Auto, 140.00, Blanket for parts; 860, Owen Auto Supply, 987.71, Blanket for parts; 861, AT&T, 195.88, Billing; 862, Brandts, 140.77, Blanket for parts; 863, Visual Solutions, 15.00, Decals; 864, ACCO, 105.00, Registration; 865, Hercules Tire Sales, 1150.00, Tires; 866, Turbo Diesel, 1250.00, Oil pump; 867, Pioneer Technology Center, 35.00, Training; 868, Myers Tire & Supply, 75.36, Air chuck; 869, Hercules Tire Sales, Inc, 4641.60, Tires; 870, Action Truck Parts, 1217.40, Parts; 871, Filter Care Of Missouri, 64.35, Filter Service; 872, OMES/DCAM, 138.25, Equipment; 873, Filter
Care Of Missouri, 66.55, Filter Service; 874, Filter Care Of Missouri, 111.60, Filter Service; 875, Office Of Management & Enterprise Services, Const, 11407.50, ETR Fund Reimbursement; 876, Pioneer Fire And Safety, 243.50, Inspections; 877, Centerline Supply Ltd, 490.00, Supplies; 878, Safety Kleen, 127.96, Solvent; 879, Starr Lumber Co., 142.84, Lumber; 880, Brandts, 106.98, Supplies
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:15 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 30th day of November, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS