The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 16, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on November 13, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Member Vance Johnson called the meeting to order (9:03 a.m.). Those present were as follows: Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Steve Kelley, Kay County Undersheriff; Don Jones, Kay County Detention Center Director (KCDCD); Susan Keen, Kay County Assessor; Sammie Webb, Highway Dist#2; Dennis Bonewell, Emergency Management Director; Charles & Francis Bohannon; Susmita Som, NODA; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet). Absent: Chairman Jason Shanks.
Member Johnson led the Flag Salute.
Motion was made by Skidmore and seconded by Johnson approving regular meeting minutes of November 9, 2015. Motion carried: Johnson, aye; Skidmore, aye.
2015 CDBG GeoCIP: Susmita Som, NODA, said the Town of Kildare was applying for a small grant in the amount of $5,000.00 to be administered by ODOT. Ms. Som told the purpose of the grant, what the grant was to be used for and explained the grant.
DA Hermanson said he did not receive the information until Friday afternoon and he had several questions and needed more time to review. He also noted the publishing of the hearing notice did not meet the 7-10 day notice requirements. He suggested posting the notices at the Kildare Fire Department and Kildare School and at the Kay County Courthouse and said the BOCC could Table these items and revisit on November 30, 2015 allowing plenty of time for publishing, etc.
Motion was made by Johnson and seconded by Skidmore Tabling, per recommendation of the District Attorney Brian Hermanson, 2015 CDBG GeoCIP Resolution; Resolution regarding Citizen’s Participation Plan; implementing a Citizen’s Participation Plan; establishing a Fair Housing Policy for the Town of Kildare; Residential Anti-Displacement and Relocation Assistance Plan; Resolution creating a local planning activities committee (LPAC). Motion carried: Johnson, aye; Skidmore, aye.
No report was given by Donna Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in.
Jail Director Report: Don Jones, KCDCD, presented a report noting 225 as the current head count, 49 arrested and released over the weekend and 93 for the week, arrested and released from November 1, 2015-102, daily average of 226, minimum amount of inmates-220, maximum amount of inmates-232, high for 24 hour period for November 2015-241, 12 inmates sentenced to county time, 16 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). Jones noted DOC back log was at 510, seven (7) weekenders and sanctions, eight (8) paid contracts with BIA and Bridgeway currently are holding two (2) inmates on writs (prison to court). Jones also presented a Charges Statistics on Inmate Population (by charge).
No report was given regarding Writs and transports with Kay County Sheriff Department.
Undersheriff Steve Kelley visited with the BOCC regarding upgrading panic alarm system in the courthouse. Kelley told about the system that is currently in place and told some additional panic buttons were needed. He said the current system is obsolete and he is not able to purchase parts and said he would be purchasing a new system at an approximate cost of $10,680 to be paid out of Maintenance & Operation in the Courthouse Security Account. Kelley stated this funding is from new legislation that was passed allowing $10 to go that account from each civil case filed; he said he thought the amount received from cases filed was around $1,400 a month.
Motion was made by Johnson and seconded by Skidmore approving regarding Demolition of Old Newkirk High School - Change Order No. 1 for demo of basement. Johnson noted this was part of the “unknown” factor in the basement that was mentioned in the original contract of the demolition. He said the cost of this change order is $8,097.75. DA Hermanson asked about the $0.75 and Johnson answered it was $55.55 per square foot. Motion carried: Johnson, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Skidmore told he received an Enviro Clean Invoice regarding the waste cleanup on Dist#3 roads. He said their cleanup crew has been in his district a couple of times and continue to haul off smelter waste material. Skidmore said his crews are grading, hauling base material for FEMA Projects and are completing bridge repairs on 108th Str.
Commissioner Johnson said his crews were grading, hauling material district wide, cleaning ditches, boom mowing, working on bridge improvements, trimming trees. He noted Brake Road east of Pecan would be closed for a couple days and detour would be on Adobe Rd.
Commissioner Shanks (reported by Sammie Webb) told crews were pouring concrete on Stateline at “P” & “Q” Streets for the low water crossing on FEMA Projects, moving crane into town from Hardy Bridge#18, grading west roads and mowing.
Motion was made by Skidmore and seconded by Johnson approving an affidavit for the use of land to dump tree limbs and material from a ditch clean out on Jack Klinger and Dutch Bufford properties. Motion carried: Johnson, aye; Skidmore, aye.
(When the paperwork was passed to County Clerk Reese to sign she noticed there was a signature place for the District Attorney). DA Hermanson reviewed the affidavits and still had concerns with some of the language on the Jack Klinger affidavit. He suggested to Commissioner Skidmore the wording be changed.
Motion was made by Skidmore and seconded by Johnson to rescind motion on affidavit for the use of land to dump tree limbs and material from a ditch clean out on Jack Klinger and Dutch Bufford properties. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson to approve affidavit for the use of land to dump tree limbs and material from a ditch clean out on Dutch Bufford properties (not approving Jack Klinger affidavit until wording is corrected). Motion carried: Johnson, aye; Skidmore, aye.
No action was taken on Reagan Smith Energy Solutions, Inc. representing Saddlehorn Pipeline Company, LLC for a permanent access road on W. North Avenue and South 92nd Str., D#3. Commissioner Skidmore said he will speak with DA Hermanson and determine what needs to be signed.
Feasibility to rent and operate a rock quarry in Kay County: Commissioner Johnson stated he is still gathering information.
No action taken on renting and operating a rock quarry in Kay County.
No action was taken on Environmental Water Protection (EWP) Project Agreement. Commissioner Johnson commented he is waiting on an easement to be signed by Kaw Nation.
Motion was made by Skidmore and seconded by Johnson approving the following Kay County Monthly Reports for October 2015: Assessor (2); Treasurer; Health Department (2); Election Board. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Resolution#15, 16-85 regarding County Zoning Ordinances. Johnson explained why the Resolution was put into place. DA Hermanson said he reviewed and he approved. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Resolutions Disposing of Equipment: Res#14, 16-89, Highway Dist#1, Impact Wrench Ingersol-Rand, junked. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Resolutions for deposit: Res#15, 16-87, County Sales Tax Fund-$889.18, reimbursement for payment made to Northern Tool in error; Res#15, 16-88, Highway Dist#1-$30,000.00, reimbursement for Environmental Grant-Chipper. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: County Sales Tax-$889.18; Highway Dist#1-$30,000.00; Highway-$315,555.58, D#1-$105,185.20; D#2-$105,185.19; D#3-$105,185.19; CBRI 105C-$17,321.35; Drug Court-$5,558.00; Use Tax-$27,377.70; County Sales Tax-$301,076.38. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Transfer of Appropriations: Highway Dist#3-Mainentance & Operations-$15,000.00 to Capital Outlay. Motion carried: Johnson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Commissioner Johnson and Sharon Rowen Ponca City News addressed the road closing on Brake Rd.
Motion was made by Skidmore and seconded by Johnson approving a Payroll with warrants to be released on November 24, 2015. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Johnson, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Reimburse: 16, Computer Mapping Co., 900.00, Software; Serv.Fee: 157, Tebow, Daniel L., 501.00, Juvenile Transports; 158, Tebow, Alma, 48.00, Blanket For Juvenile Transport; 159, Fleetcor Technologies, 1823.21, Blanket For Fuel; 160, Card Service Center, 105.80, Blanket for out of county; 161, Van Hoesen, Everette H., 433.55,
Mileage; 162, McDonald Computer Services LLC, 459.95, Blanket for maint.; 163, Ramirez, Deanna M, 124.44, Travel; 164, Bell, Jason W., 19.83, Travel; Drug Court: 40, Dilbeck, Brenda, 250.00, Training; 41, Call2 Test, 108.00, Testing; 42, OK Court Services Inc, 5000.00, Coordinator Fees; 43, Correctional Counseling, Inc, 649.61, Books;
County Sales Tax Fund: 514, Sierra Detention Systems, 11280.00, Maintenance Agree.; 515, OK Natural Gas, 1547.85, Blanket for gas; 516, Hubris Communications, 24.95, Blanket for misc; 517, Baumert, Cummings & Hiatt, 687.97, Blanket For Professional Services; 518, Quality Water Service, 424.95, Blanket / Water & Rental; 519, Kay Electric Cooperative, 66.00, Blanket For Monthly Bill; 520, Sysco Foods of Oklahoma, 1375.08, Supplies; 521, City of Newkirk, 10411.16, Blanket For Monthly Bill; 522, Verizon Wireless, 219.80, Blanket For Monthly Bill; 523, Heartland Foods, 208.84, Blanket for food; 524, Bob Barker Co, 1181.96, Supplies; 525, Sysco Foods of Oklahoma, 8642.49, Blanket For Supplies; 526, Earthgrains Baking Company, 745.20, Blanket for food; 527, Lowes Companies Inc., 454.10, Blanket For Supplies; 528, Taser International, 4050.36, Taser batteries; 529, Cook Correctional, 397.71, Supplies; 530, Grainger, 188.60, Supplies; 531, McDonald Computer Services LLC, 2000.00, Repairs; 532, McDonald Computer Services LLC, 399.96, Toner; 533, McDonald Computer Services LLC, 839.79, Labor; 534, Brandts, 97.98, Supplies; General: 844, OSU/CLGT, 300.00, Registration; 845, OSU/CLGT, 375.00, Registration; 846, Touchtone Communications, 37.41, Billing; 847, Valero Short Stops, 46.09, Blanket For Fuel; 848, Quality Water Service, 22.90, Water; 849, AT&T, 510.06, Phone; 850, AT&T, 60.00, Internet; 851, AT&T, 288.18, Phone; 852, Touchtone Communications, 35.01, Billing; 853, Reese, Tammy J., 149.50, Travel; 854, Oklahoma State University, 9021.00, Contractual Services; 855, McDonald Computer Services LLC, 799.97, Computer; 856, AT&T, 55.00, Internet; 857, Southwest Business Products, 758.00, Supplies; 858, Safelite Auto Glass, 74.94, Repairs; 859, Verdin Co, 580.00, Maintenance Agree.; Health: 166, Oklahoma State Dept of Health, 29166.67, Payroll; 167, Language Line Services, 57.38, Billing; 168, STC, 52.80, Maintenance; 169, City of Blackwell, 522.00, electric bill; 170, AT&T, 266.86, Monthly phone bill; 171, ANCO Services, 2085.00, Janitorial; 172, I2iTechnologies, 3191.70, Video Equipment; 173, Moore Medical Corp., 257.03, Supplies; 174, Kay County Assessor, 4536.90, Visual
inspection fee; Highway: 763, Brandts, 244.14, Blanket for parts; 764, Pioneer Hydraulics, 150.62, Parts; 765, Dish Network, 16.13, Satellite service; 766, Hats Auto Supply, 329.00, Blanket for parts; 767, Hats Auto Supply, 60.59, Blanket for parts; 768, Snow Glass Company, 15.00, Mirrors; 769, Embassy Suites - Norman, 87.00, Lodging; 770, Barrys Diesel Service, 10000.00, Blanket for repairs; 771, Barrys Diesel Service, 5000.00, Blanket for parts; 772, Barrys Diesel Service, 9417.89, Blanket for repairs; 773, Deere Credit Inc, 1502.61, Lease Purchase Payment; 774, RCB Bank, 1814.15, Lease Purchase Payment; 775, SNB NA, 1704.06, Lease Purchase Payment; 776, Action Truck Parts, 796.90, Blanket for parts; 777, Railroad Yard, 13275.00, Tank; 778, Kay Electric Cooperative, 253.00, Billing; 779, Tractor Supply Co, 449.99, Pump; 780, Berntsen International Inc, 48.50, Posts; 781, ACCO, 105.00, Registration; 782, Warren Cat, 703.75, Filters; 783, Direct Discount Tire, 675.50, Tires; 784, G & C CONCRETE CO, 890.00, Concrete; 785, Skidmore, Paul, 145.00, Supplies; 786, Circuit Engineering District #8, 129.50, Signs; 787, Royal Supply, 171.80, Parts; 788, Johnson, Vance Howard, 120.52, Mileage; 789, Direct Discount Tire, 675.50, Tire; 790, Johnson, Vance Howard, 107.18, Mileage; 791, Shanks, Jason R, 58.08, Travel; 792, McDonald Computer Services LLC, 399.96, Toner
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:20 a.m. Motion carried: Johnson, aye; Skidmore, aye.
Approved this 23rd day of November, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS