The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 9, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 6, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; Susan Keen, Kay County Assessor; Dennis Bonewell, Emergency Management Director; John Williamson; Charles & Francis Bohannon; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Skidmore and seconded by Johnson approving regular meeting minutes of November 2, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

John Williamson regarding quarry concerns:  Mr. Williamson said first he wanted to thank District No. 1 employees for cleaning bar ditches on River Road.  He then addressed the agenda item and stated he had no vested interest in this quarry other than the dust problems and damages to the roads and said the list could go on and on.  He gave a two page list of 22 questions with his concerns regarding the Stony Point Quarry to the BOCC to consider.

 

Commissioner Skidmore told at this time he is not interested.  He said it is a long way for Dist#3 to travel and said FEMA is requiring him to use a harder rock at this time.

 

Commissioner Johnson told Williamson he appreciates all the time, thoughts and effort he put into this and noted there was a lot of information to process.  Johnson said he would contact Williamson when he was ready to put this back on the agenda for further discussion.

 

Charles Bohannon regarding potential Kay County renting and operating a rock quarry:  Mr. Bohannon pointed out the quarry was not closed so there would be no reopening of the rock quarry because it is not closed.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 232 as the current head count, 46 arrested and released over the weekend and 98 for the week, arrested and released from November 1, 2015-102, daily average of 227, minimum amount of inmates-221, maximum amount of inmates-232, high for 24 hour period for November 2015-241, 13 inmates sentenced to county time, 24 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones noted COC back log was at 582, six (6) weekenders and sanctions, eight (8) paid contracts with BIA and Bridgeway currently are holding two (2) inmates on writs (prison to court).  Jones also presented a Charges Statistics on Inmate Population (by charge).  DA Hermanson asked if one person could be held on 3 or 4 charges and Jones answered yes.

 

Discussion regarding Writs and transports with Kay County Sheriff Department:  Sheriff Van Hoesen noted necessary transports are still being made and said at the end of the month he will report total of miles traveled. 

 

Motion was made by Shanks and seconded by Johnson approving December 18, 2015 as the date the safety bonus awards are to be distributed to eligible county employees.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Maintenance Agreement for courthouse yard clock:  Commissioner Shanks said he reviewed the agreement and contacted the Verdin Company and was told the $580 would cover calendar year 2016 to clean, lubricate, adjust and test.  He mentioned the agreement will cover normal maintenance but would not include reconditioning, complete overhaul or replacement parts.  Shanks also noted that the county would receive a 10% discount on parts (during the calendar year in force); time after two hours would be billed at $90 per hour. 

 

Motion was made by Johnson and seconded by Skidmore approving annual planned maintenance agreement for calendar year 2016 with Verdin Equipment on the courthouse yard clock to be paid out of the General Government Maintenance & Operation Account.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

OneNet quote:  Commissioner Shanks noted the clerk’s office, EMS are tied into the KellPro system.  He said Ralph McDonald (KCDC IT person) looked at the system and said it is not running at full capacity (1.5 megabits per seconds/Mbps).  Shanks said it was recommended to up the Mbps from 1.5 to 10; currently the county pays $514 a month and by increasing the Mbps the cost will increase to $599 a month.  He also noted OneNet would bring a line in at no charge.

 

Motion was made by Johnson and seconded by Skidmore approving to increase the megabits per second to 10 Mbps at a monthly cost of $599.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Shanks said he had five of his employee’s blading and three on Brake Road setting pipes and some at Bridge#18.

 

Commissioner Johnson said his crews were hauling material, blading, cleaning bar ditches, boom mowing, repairing culverts and a guard rail that was hit.  He noted repairs were also being made to signs and reflectors.  Johnson said to be proactive he would like lights on his county vehicles.

 

Commissioner Skidmore told Johnson he has put lights on his county vehicles and purchased from the same company as the City of Ponca City and added they work very well.  He told the new state funded bridge at Bird Nest Creek by Tonkawa off 177 was completed but not officially opened however traffic is moving.    He noted his crews are continuing to work on FEMA Projects, setting culvert pipes and doing extensive mowing.  Skidmore reported tree issues on South Main and Fountain Rd. and noted his crews are doing a great job and staying safe.

 

Karr Tuck Pointing (corrected from Agenda that read Painting) quotes for courthouse repairs:  Commissioner Shanks said he requested quotes from two other engineering firms as well as Karr Tuck Pointing.  He noted the other two firms did not want to bid because of the material mentioned in the quotes.  Shanks said the other two companies would charge to come and look at needed courthouse repairs.  He mentioned he contacted other counties that have used Karr Tuck Pointing and noted the counties were pleased with the work done.  Shanks asked DA Hermanson if the county could accept the quote given to them by Karr Tuck Pointing since the other two firms would not submit a quote.  DA Hermanson said he is in favor of expanding the life of the courthouse but preferred the bidding process and would like BOCC to seek out other bids but said it was up to the BOCC.  He also suggested the BOCC might want to contact Troy Lewis.

 

Commissioner Shanks indicated he would make other contacts to get more quotes and to see if he could get firms to come to the courthouse to see what recommendations they may offer.

 

No action was taken on Karr Tuck Pointing quotes for courthouse repairs.

 

Motion was made by Johnson and seconded by Shanks approving an affidavit for the use of land to dump tree limbs and material from a ditch clean out on Jack Klinger and Dutch Bufford properties.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

(When the paperwork was passed to County Clerk Reese to sign she noticed there was a signature place for the District Attorney).  DA Hermanson reviewed the affidavit and had concerns with some of the language.  He suggested to Commissioner Skidmore the wording be changed.

 

Motion was made by Johnson and seconded by Shanks to rescind motion on affidavit for the use of land to dump tree limbs and material from a ditch clean out on Jack Klinger and Dutch Bufford properties.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson to Table affidavit for the use of land to dump tree limbs and material from a ditch clean out on Jack Klinger and Dutch Bufford properties until the correct language is inserted.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson to Table Reagan Smith Energy Solutions, Inc. representing Saddlehorn Pipeline Company, LLC for a permanent access road on W. North Avenue and South 92nd Str., D#3 until paperwork is received.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Feasibility to rent and operate a rock quarry in Kay County:  Commissioner Johnson noted based on the fact that Dist#3 cannot participate more information is needed.  He said he is looking at numbers and it would be difficult without Dist#3 participation.  Johnson mentioned one option might be to rent a crusher for 30-60 days a year using county personnel; he said by renting a crusher it would help get the costs down.  Johnson said he will be speaking with Wayne Baker, a former commissioner that now operates a quarry to get an expert opinion on costs/numbers and get a recommendation on whether or not this is feasible.

 

Commissioner Shanks stated he is not sure, by having a crusher, if the county would have liability.

 

Johnson said he would get an uninterested party give his opinion and if it works it could be a great opportunity for Kay County.

 

Motion was made by Shanks and seconded by Johnson to Table renting and operating a rock quarry in Kay County.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

DA Hermanson told before this item is placed back on the Agenda he would like to add more language to it and told Clerk Reese he wants language changed and would contact her with proper language.

 

Motion was made by Shanks and seconded by Johnson Tabling Environmental Water Protection (EWP) Project Agreement.  Shanks said BOCC is still waiting on one land owner.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving to go out for bid on six month bids-commonly used items (with changes).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for October 2015:  Election Board; County Clerk.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

DA Hermanson asked for the BOCC to come to the item regarding County Zoning Ordinances so he could give further review to the Resolution.

 

Motion was made by Johnson and seconded by Skidmore approving the following Resolutions Disposing of Equipment:  Res#15, 16-84, Hwy. Dist#2-Caterpillar Motor Grader (SNOM9D01043), traded with Warren Cat; Res#15, 16-86, Court Clerk-HP Envelope Feeder 4250 (SNJPCLB15055; and HP LaserJet 4350 Printer (SNCNRXS70829), Junked.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions for deposit: Res#15, 16-82, Highway Dist#1-$2,135.00, reimbursement for Environmental Grant, chainsaw proceeds; Res#15, 16-83, Highway Dist#2-$6,872.25, FEMA DR4222 PW449 B449(415) #3035, Voucher#00063727 Invoice date 10-23-15.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#1-$2,135.95; Highway Dist#2-$6,872.25; Highway-$64.01, D#1-$21.33; D#2-$21.34; D#3-$21.34; County Clerk Lien Fee-$2,584.00; Preservation Fee-$4,055.00; Public Building Authority-$1,408.84; Treasurer’s Mortgage Certification-$525.00.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson Tabling Resolution#15, 16-85 regarding County Zoning Ordinances.  DA Hermanson said he would like to tweak the language.  Dennis Bonewell noted Kay County does have flood plain ordinances.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Bonewell noted different parties have ignored the flood plain ordinances.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Johnson and seconded by Shanks approving a Payroll claim to correct amount paid.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 PBA: 10, Duggan, Ben & Markesha, 900.00, Maintenance; Reimburse: 13, Dell Inc, 216.72, Memory; 14, Visual Solutions, 25.00, Holes punched; 15, Locke Auto Parts, 81.69, Repairs; Serv.Fee: 151, Quality Water Service, 56.90, Blanket for water; 152, Fleetcor Technologies, 1899.15, Blanket For Fuel; 153, Galaxie Business, 39.54, Blanket For Copier Maintenance; 154, Transunion Risk, 70.25, Blanket for Software Services; 155, Tebow, Daniel L., 13.98, Reimbursement; 156, G & B Auto, 18.00, Repairs; Use Tax: 3, Clark Contracting Co LLC, 39132.65, Demolition; County Sales Tax Fund: 502, Cards Service Center, 743.15, Blanket For Supplies; 503, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 504, Southwest Paper, 811.00, Blanket For Supplies; 505, Fuelman Of Oklahoma, 340.97, Blanket For Fuel; 506, Galls, 3608.59, Boots; 507, Brandts, 988.00, Ammunition; 508, Finley & Cook, 8275.00, Auditing; 509, Kay County JFA #124183, 313444.76, Tax Collections; 510, Deleon, Demetrice Deshawn, 289.98, Payroll; 511, Payroll Tax Account, 48.04, Payroll; General: 820, Hilton Garden Inn Norman, 664.00, Travel; 821, Quality Water Service, 31.05, Water; 822, Staples, 102.02, Supplies; 823, Hilton Garden Inn Norman, 534.00, Hotel Accomadations; 824, Quality Water Service, 36.75, Blanket for water; 825, Standley Systems, 25.00, Blanket for maint.; 826, Kay County Free Fair Board, 3300.00, Entertainment; 827, AT&T, 95.28, Blanket For Phone Services; 828, Take Ten Tire, 1631.69, Blanket for maint.; 829, AT&T, 76.33, Blanket For Phone Services; 830, Quality Water Service, 35.10, Blanket for water; 831, OK Court Services Inc, 2750.00, Community Service Coordinator; 832, City of Newkirk, 4217.38, Billing; 833, Internal Revenue Service, 930.00,

Tax; 834, Staples, 115.18, Blanket For Supplies; 835, Southwest Business Products, 92.60, Ink; 836, OK Dept Of Labor, 50.00, Boiler Maintenance; 837, Stubbs, Samantha G, 19.43, Reimburse For Expenses; 838, O.M.E. Corporation, 20000.00, Postage for meter; 839, Merrifield Office Plus, 88.36, Supplies; 840, Southwest Business Products, 175.90, Supplies; 841, Southwest Business Products, 343.66, Cartridges; 842, Harrell Automotive & Recovery, 50.00, Service; 843, McDonald Computer Services LLC, 29.99, Parts; Health: 151, STC, 144.76, Copier maintenance; 152, Stolhand Heating & Air, 975.00, Maintenance; 153, STC, 86.90, Monthly copier maint.; 154,

STC, 116.60, Maintenance; 155, Lektron Industrial Supply Inc, 449.06, Bulbs; 156, Rose Ann McChristian, 115.00, Travel; 157, Harley, Wanda, 51.75, Travel; 158, Wehunt, Amy, 94.30, Travel; 159, Allen, Jeanine, 143.75, Travel; 160, June Fetters, 93.15, Travel; 161, J & P Supply, 305.77, Supplies; 162, Turf Surfers, 445.00, Lawn Care; 163, J & P Supply, 97.44, Supplies; 164, STC, 34.00, Maintenance; 165, Merrifield Office Supply, 479.76, Ink Cartridges;

Highway: 725, Embassy Suites - Norman, 87.00, Lodging; 726, Southwest Truck Parts, 285.93, Parts; 727, Johns Shale Pit, 499.00, Shale; 728, Rural Water District #3, 44.17, Water; 729, Total Com Inc., 250.00, Radio; 730, OK Natural Gas, 20.44, Billing; 731, Cintas Corporation Loc, 881.83, Blanket For Clothing; 732, Blackwell Auto Parts, 29.95, Blanket for parts; 733, Mike Redding, 499.00, Shale; 734, Myers Tire & Supply, 21.93, Tire repair; 735, AMC Urgent Care Plus, 75.00, Physical; 736, J & P Supply, 40.98, Paper towels; 737, KanOkla Networks, 35.00, Internet; 738, Deere Credit Inc, 7461.15, Lease Purchase Payment; 739, Deere Credit Inc, 1381.36, Lease Purchase Payment; 740, Filter Care Of Missouri, 120.65, Clean filters; 741, Farmers Grain Company, 11601.12, Diesel Fuel; 742, Filter Care Of Missouri, 63.50, Filter Service; 743, Rockmount Research & Alloys, 519.72, Parts; 744, Circuit Engineering District #8, 195.00, Stop Signs; 745, Grant County Dist #3, 6500.09, Rock; 746, Owen Auto Supply, 2959.14, Injectors; 747, John Deere Financial, 1115.67, Parts; 748, Kelle Oil Company, 400.00, Tire; 749,

Farmers Grain Company, 7671.33, Diesel; 750, Starr Lumber Co., 13.08, Supplies; 751, Sears, 217.82, Tools; 752, Shanks, Jason R, 197.88, Travel; 753, Johnson, Vance Howard, 149.96, Travel; 754, Kelle Oil Company, 73.00, Repairs; 755, Deere Credit Inc, 2471.94, Lease Purchase Payment; 756, Security National Bank, 4278.59, Lease Purchase Payment; 757, Welch State Bank, 2389.75, Lease Purchase Payment; 758, Caterpillar Financial Services Corp, 8634.80, Lease Purchase Payment; 759, RCB Bank, 3096.08, Lease Purchase Payment; 760, Welch State Bank, 1648.91, Lease Purchase Payment; 761, Welch State Bank, 30259.38, Lease Purchase Payment; 762, Welch State Bank, 20121.86, Lease Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:30 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

*************************************

 

 

 

 

Approved this 16th day of November, 2015.

 

 

 

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

***************************************