The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 2, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 30, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; Larry Klumpp, OSU Extension; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Butch Herring, Ponca City; Charles & Francis Bohannon; Donnie Head, Circuit Engineering District No. 8; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of October 26, 2015 (with corrections).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving Oklahoma Juvenile Affairs Claim for July 2015-$3,096.83 and August 2015-$3,021.93.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Charles Bohannon regarding potential Kay County renting and operating a rock quarry:  Mr. Bohannon stated he wanted to clarify statements that were made in last week’s meeting.  He said Grant County did not move out due to lack of rock.  Bohannon said there is over one million usable rock at the quarry.  He said mud was the other issue he wanted to address and told geologist tested and the quarry was under water 10 years ago.  Bohannon said there is no quarry in the country without mud problems but noted there are currently no mud problems.

 

Commissioner Skidmore said he was the commissioner that made those statements.  He told Mr. Bohannon if he said something out of context he apologized.  Skidmore said Dist#3 would not be able to help other commissioners by renting the quarry because he had other financial obligations.  Mr. Bohannon told Skidmore he would still need to take care of his roads and would still need rock.  Skidmore said he had nothing against the rock and his decision was based on a financial matter.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 232 as the current head count, 38 arrested and released over the weekend and 90 for the week, arrested and released from November 1, 2015-13, daily average of 231, minimum amount of inmates-230, maximum amount of inmates-232, high for 24 hour period for November 2015-236, 13 inmates sentenced to county time, 26 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison), seven (7) weekenders and sanctions, nine (9) paid contracts with BIA and Bridgeway currently are holding three (3) inmate on writs (prison to court).  Jones also presented a Facility Recidivism Rate showing inmate sex/gender, booking stays and total days in the county jail.  DA Hermanson said DOC kicks out pretty quick and then they are back here again.

 

Discussion regarding Writs and transports with Kay County Sheriff Department:  Sheriff Van Hoesen noted one inmate was taken back to Lexington.  He said he ended up in the rain storm on this trip and was rear-ended with approximately $2,000 in damage to vehicle. 

 

Motion was made by Johnson and seconded by Shanks approving reimbursement from the state for the Election Board Secretary Salary for the month of October 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving an Agreement by and between the BOCC and Candace Kahle for remote terminal capabilities with the Assessor’s office. DA Hermanson stated the contract would need to be renewed in January 2016 and noted the contract ends December 31, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Cooperative Extension Services Agreement between the Oklahoma State University Acting for and on behalf of its Cooperative Extension Service and the United States Department of Agriculture and the BOCC for the period July 2, 2015 through June 30, 2016. DA Hermanson asked Larry Klumpp, OSU Extension Agent, if the figures were based on the Excise Board and Klumpp replied yes. Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Shanks said crews were hauling sand at the river, blading and have boom mower out.  Shanks said he pulled ditches on Brake Rd. and took out a bridge and replaced with two new 10 ft. half-tank cars.

 

Commissioner Johnson said his crews were blading, hauling material district wide, cleaning bar ditches, boom mowing bridges, replacing culverts on north “S” Str. and trimming trees.

 

Commissioner Skidmore noted his crews are continuing to dig and haul shale, blading and laying shale then topping with rock, continue to work on FEMA Projects, cleaning ditches, removing trees, putting in a culvert on the county line and picked up a truck that had a major overhaul done. 

 

Motion was made by Shanks and seconded by Johnson approving Report of Conference between Bridge Owner and Bridge Inspection Consultant for Invoice 436249 and Bridge Inspection Invoice 436249, Bridge Inspection Contract EC1434D in the amount of $5,790.00.  Donnie Head, CED#8, noted this was for 25 bridges.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving regular meeting dates for the BOCC for calendar year 2016.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Safety bonus awards to county employees:  Shanks asked what policies were in place.  Johnson said he felt if there was no loss time due to an accident then employees should receive a bonus as an incentive to pay close attention to safety issues.  Skidmore noted he visited with Dale Frech, ACCO, regarding guidelines to follow, etc. and asked the other two commissioners if they would like to review the guidelines.  He said Dale Frech told him this is not a Christmas bonus.  Johnson said he felt employees should receive the maximum amount allowed ($250) and said that is cheap compared to having an accident or injury.  Johnson stated his past career as being a safety professional.  Skidmore also felt $250 as being inexpensive compared to an accident of any kind.  Shanks asked if there would be withholdings and Clerk Reese said it would have to be reported as a wage therefore withholding Medicare and Medicare matching and social security and social security matching

 

Motion was made by Skidmore and seconded by Shanks approving all county employees receive a $250.00 safety award to be paid out of Insurance/Benefits on December 18th (same day as monthly payroll).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Discussion regarding renting and operating a rock quarry in Kay County:  Commissioner Johnson said he wanted to follow up on a comment made by Commissioner Skidmore in last week’s meeting.  Johnson said Skidmore said he didn’t think some of the figures were real and Johnson asked which figures Skidmore was referring to.  Johnson went on to say that he respected the fact that Skidmore didn’t feel Dist#3 could financially afford to take part in this quarry.   Johnson said I do have a problem with you saying the figures are not correct.  He said he spent a lot of time and worked really hard to provide the information.

 

Skidmore told Johnson not to take it personal because that was not his intentions.  He said he would get back with Johnson regarding the figures and said he feels it will be more expensive than what was indicated.  Skidmore said he will get the facts and that he had also done some research on this.

 

Mr. Bohannon stated he would give BOCC a flat fee for all the rock they wanted to haul and said if BOCC wanted to sell to the outside of the county they could ask $0.25 a ton.

 

Johnson asked Shanks if he wanted to pursue this further.  Shanks said it will definitely be harder to do without all three commissioners participating and noted he would like to review further.

 

Skidmore said besides Dist#3’s financial matter he would also have to travel farther to get rock and stated it’s just not feasible.  He told of locations where he currently hauls.  Skidmore said Dist#3 cannot participate.

 

Johnson said it would be easier for him to just drop this because of time, effort and energy.  He said this is harder to do but it would improve our roads immensely.  Johnson said the county would benefit and he is not afraid of hard work.

 

Skidmore said he too wants to improve county roads and has worked hard to do so.  He said they have been working on roads that haven’t been touched in five years and doing so in an economical fashion.

 

Mr. Bohannon said BOCC could lease on a year to year basis and he would not raise the fees at any time.

 

Johnson indicated there was at least 10 year’s supply of quarry rock available.

 

Motion was made by Shanks and seconded by Johnson to Table renting and operating a rock quarry in Kay County.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson Tabling Environmental Water Protection (EWP) Project Agreement.  Shanks said BOCC is still waiting on Kaw Nation.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving preparation of six month bids and possible action to go out for bid on six month bids-commonly used items.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson rescinding preparation of six month bids and possible action to go out for bid on six month bids-commonly used items.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson Tabling preparation of six month bids and possible action to go out for bid on six month bids-commonly used items for further review.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for September 2015:  Election Board.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#2-$500.00; Treasurer’s Mortgage Certification-$620.00; Sheriff’s Service Fee-$19,814.89; Sheriff’s Jag Grant-$2,570.00; County Sales Tax-$41,622.69.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Johnson and seconded by Shanks action to enter into an Executive Session pursuant to and convened under authority of 25 O.S. Section 307.B.3, to discuss purchase of site for future location of Dist#3 warehouse.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Kay County Treasurer Christy Kennedy asked if other county officials could sit in on the Executive Session.  DA Hermanson quoted 25 O.S. Section 307.D stating because of discussion regarding purchasing of real property members shall be limited to the public body, the attorney for the public body, and the immediate staff of the public body.

 

Motion was made by Johnson and seconded by Skidmore approving to reenter the regular meeting of the BOCC (11:13 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving to make an offer to Halliburton for $325,000 to buy 20 acres in the Blackwell Industrial Park with $150,000 coming from District#3 and District#3 will borrow an additional $175,000 from the Kay County Use Tax Account and agree to repay that amount over the next two years.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Payroll Verifications for October 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Reimburse: 12, Staples, 129.95, Supplies; Serv.Fee: 150, G & B Auto, 15.00, Vehicle Maintenance;

Drug Court: 37, Redwood Toxicology Laboratory, 682.20, Testing; 38, Ball Trophy & Engraving Co., 25.00, Plaques; 39, Gold-N-Treasures, 29.34, Key Fobs; County Sales Tax Fund: 488, Quality Water Service, 387.25, Water Service; 489, Quality Water Service, 390.00, Water Service; 490, Baskin Hadley & Stevens PC, 1575.00, Professional services; 491, AT&T, 1255.00, Blanket For Monthly Internet; 492, Turn Key Health Clinics, LLC, 21250.00, Blanket for medical serv; 493, Standley Systems, 254.50, Blanket For Copier Maintenance; 494, Staples, 558.46, Blanket For

Supplies; 495, AT&T, 822.22, Blanket For Monthly Bill; 496, OK Natural Gas, 18.58, Blanket For Monthly Bill; 497, Fuelman Of Oklahoma, 370.85, Blanket For Fuel; 498, Bob Barker, 117.80, Supplies; 499, Carrot - Top Industries Inc., 718.72, Flags; 500, Farha Wholesale Co., 2650.00, Toilet Tissue; 501, McDonald Computer Services LLC, 19.99, Supplies; General: 783, Galaxie Business, 52.94, Copier contract; 784, Dewitt, Corbin, 260.40, Travel; 785, Klumpp, Larry, 965.85, Travel; 786, Grace, Lindsay, 280.98, Travel; 787, AT&T, 510.06, Phone; 788, Fusion, 260.98, Telephone; 789, Fusion, 260.98, Telephone; 790, AT&T, 1675.83, Billing; 791, Verdin Company, 1265.00, Blanket for repairs; 792, Ponca City News, 1659.50, Blanket for publications; 793, J & P Supply, 418.49, Blanket For Supplies; 794, STC, 129.00, Copier maintenance; 795, AT&T, 288.18, Phone; 796, Southwest Business Products, 49.14, Blanket For Supplies; 797, OK State Auditor & Inspector, 4418.18, Audit Expense; 798, OK Court Services Inc, 2750.00, Community Service Coordinator; 799, Wyndham Garden Hotel, 348.00, Lodging; 800, Zee Medical, 225.85, Blanket for medical; 801, Kay County Free Fair Board, 3310.25, Judges; 802, AT&T, 8.13, Phone; 803, AT&T, 35.48, Phone; 804, Fleetcor Technologies, 1497.75, Blanket For Fuel; 805, AT&T, 716.35, Blanket For Phone Services; 806, AT&T Mobility, 509.10, Blanket For Monthly Internet; 807, STC, 84.00, Copier maintenance; 808, Vyve Broadband, 34.76, Cable; 809, Tucker, Gary P, 237.23, Travel & Meals; 810, Ok Employment Security Commission, 3835.00, Unemployment; 811, McDonald Computer Services LLC, 1145.82, Repairs; 812, Galaxie Business, 115.40, Supplies; 813, McDonald Computer Services LLC, 409.95, Computer Services; 814, Lawhon, Chandice M, 144.78, Reimburse For Expenses; 815, Stuart, Nicolas H, 107.54, Reimburse For Expenses; 816, Boyer, Amber L, 119.42, Reimburse For Expenses; 817, Galaxie Business, 14.59, Supplies; 818, Ponca City Center LLC, 1416.00, Office lease; 819, Kay County District Attorney, 1135.00, Reimbursement; Health: 135, STC, 52.80, Monthly copier maint.; 136, STC, 188.05, Maintenance Agree.; 137, Walmart Community BRC, 183.94, Blanket For Supplies; 138, STC, 34.00, Monthly Maintenance; 139, OK Natural Gas, 100.33, Billing; 140, Ponca City Utility Authority, 1613.53, Utility

Bill; 141, AT&T, 419.28, Billing; 142, Centerpoint Energy Arkla, 32.69, Billing; 143, Shred-It USA, 55.60, Shredding; 144, STC, 52.80,     Maintenance; 145, STC, 96.00, Maintenance; 146, Stolhand Heating & Air, 138.02, Emergency Repairs; 147, Houghton Mifflin Harcourt Publishing Co, 348.48, Testing; 148, Pearson, 203.20, Testing; 149, Green Automated Solutions, 650.00, Maintenance Agree.; 150, Merrifield Office Supply, 454.41, Supplies; Highway: 693, G & B Auto, 220.00, Repairs; 694, Action Truck Parts, 498.18, Blanket for parts; 695, OK Natural Gas, 42.66, Billing; 696, Poncacitynet, 108.00, Billing; 697, Locke Auto Parts, 468.97, Blanket for parts; 698, G & B Auto, 503.07, Blanket for repairs; 699, Galaxie Business, 56.50, Copier contract; 700, Centerpoint Energy Arkla, 49.25, Billing; 701, Cintas Corporation Loc, 956.85, Blanket for uniform; 702, AT&T, 141.43, Billing; 703, OK Natural Gas, 86.48, Billing; 704, Poncacitynet, 36.00, Internet; 705, Pioneer Technology Center, 35.00, Training; 706, Dish Network, 17.00, Satellite service; 707, Brandts, 144.51, Blanket for parts; 708, Unifirst Holdings Inc, 767.06, Blanket For Clothing; 709, Action Truck Parts, 499.55, Blanket for parts; 710, Certified Laboratories, 166.28, Deicer; 711, Hotsy of Oklahoma Inc., 91.17, Parts; 712, Action Truck Parts, 1195.53, Blanket for parts; 713, Yellowhouse Machinery Co, 447.80, Parts; 714, Circuit Engineering District #8, 805.50, Signs; 715, Office Of Management & Enterprise Services, Const, 6600.00, Truck; 716, Johnson, Vance Howard, 107.12, Travel; 717, Grant County Dist #3, 6406.60, Rock; 718, P &

K Equipment, 938.52, Parts; 719, O Reilly Auto Parts, 57.98, Treatment Kit; 720, Zee Medical, 36.60, Medical Supplies; 721, Southwest Truck Parts, 400.00, Fuel tank; 722, Vermeer Great Plains, 44775.00, Chipper; 723, Office Of Management & Enterprise Services, Const, 22815.00, Loan Payment; 724, Filter Care Of Missouri, 122.60, Filter Service

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:27 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

 

 

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Approved this 9th day of November, 2015.

 

 

 

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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