The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 26, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 23, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; David Wilkie, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Bill Grose, Kay County Sheriff Department; Don Jones, Kay County Detention Center Director (KCDCD); Steve Winters, Warren Cat; Jake Kahle, Kay County Free Fair; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of October 19, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 232 as the current head count, 56 arrested and released over the weekend and 133 for the week, arrested and released from October 1, 2015-364, daily average of 238, minimum amount of inmates-228, maximum amount of inmates-252, high for 24 hour period for October 2015-270, 10 inmates sentenced to county time, 26 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison), seven (7) weekenders and sanctions, eight (8) paid contracts with BIA and Bridgeway currently are holding three (3) inmate on writs (prison to court).  Jones commented the DOC will not pay until they receive judgment & sentencing (J&S).

 

Discussion regarding Writs and transports with Kay County Sheriff Department:  Sheriff Van Hoesen was not in attendance to give a report.

 

Kay County Free Fair uses of county funds:  Commissioner Johnson said he wanted to see how money was being spent from the money the county budgets to the free fair.  Jake Kahle with the Fair Board presented the BOCC a report showing how money was expended.  The report listed the vendors that were paid, computer purchases, judges’ fees and mileage, entertainment, night security, air conditioners and trash details.  He told the fair received sponsors for entertainment as well.  Mr. Kahle thanked the county for their support. 

 

Motion was made by Shanks and seconded by Johnson approving Memorandum of Agreement by and between Kay County Health Department and Ponca City School District to provide Behavioral Health Services to the students and/or families of students of the Ponca City Public Schools.    Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Contract by and between the Kay County Health Department and AMC Urgent Care Plus, LLC, to provide radiology and phlebotomy services to patients.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Shanks said crews were working at Bridge #18 and are digging channel and replacing rip rap.  He said crews are working with core to put in 1½ road east of Newkirk and working on ditches at Brake Rd.

 

Commissioner Johnson said his crews were blading, hauling material, cleaning bar ditches, boom mowing bridges, culverts and intersections, replacing and repairing road signs and reflectors and working on quotes for Lake Rd.

 

Commissioner Skidmore noted his crews are continuing to dig and haul shale, working on May flood damages, making major truck repairs (hope to finish this week) mowing, replacing signs, culvert replacement and cleaning, grading and doing ditch repairs.

 

Motion was made by Shanks and seconded by Skidmore approving Res#15, 16-79, designating CED#8 as the responsible party for county bridge inspections.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Discussion regarding renting and operating a rock quarry in Kay County:  Commissioner Johnson said he has been collecting figures, etc. to see what it would cost for Kay County to rent and operate their own rock quarry.  He said it would cost $20,000 a month for employees, license permitting, etc., $240,000 annual expenses.  Johnson said he checked past records and BOCC spent $220,000 (comparable cost in running county rented quarry) last fiscal year, noting if BOCC had their own quarry they could have unlimited rock to put on the roads and better maintain them.  He did say the initial investment would be high.

 

Equipment rental was discussed and County Clerk Reese questioned whether this could be discussed under this item and ADA Wilkie said he did not have a problem with this.

 

BOCC discussed with Steve Winters, Warren Cat, the costs involved to rent a conveyor, crusher and conveyor (in and out conveyor).  Winters mentioned three different options:  1) BOCC could lease purchase; 2) Flat rental; 3) Rent to purchase (the monthly cost to rent a conveyor-$20,000).

 

Commissioner Skidmore said he is not interested.  He noted one of the reasons is the issues.  Skidmore said he didn’t want to be obligated to help maintain a rock quarry and noted his crews are putting out all the rock they need at this time.  He also said he does not think the figures are real.  Skidmore said his funding is stretched to the limit.  He said FEMA is providing rock for his district.  Another reason he mentioned was his district uses a lot of shale and sand (pay less for sand).

 

Commissioner Shanks said he would like to be able haul more rock to his district.

 

Commissioner Johnson said he could make a lot of improvement by having an endless supply of gravel.  He noted he is limited to gravel because of his budget.  Johnson said without Dist#3 financial help he did not know if this could be done.

 

No action was taken to rent and operate a rock quarry in Kay County. 

 

No action was taken on maintenance of sod on south side of courthouse (old Newkirk High School demolition site).  Commissioner Johnson said sod would be put down this Thursday and noted it will need to be watered and maintained.  Skidmore said he would provide the water truck without labor; Dist#1 and #2 noted they would take care of the labor. 

 

Motion was made by Johnson and seconded by Shanks approving to purchase an E00658 Brush Chipper in the amount of $44,775.00 (corrected from Agenda that read $44,175.00) State Contract SW196, Dist#1.  Johnson said he received this grant through ACCO and was awarded $30,000 (includes delivery and training).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson Tabling Environmental Water Protection (EWP) Project Agreement.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Lease Purchase Agreement with Warren Cat for 140M3 Motor Grader for District#2.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

No action was taken on Saddlehorn Pipeline Company, LLC for a permanent access road on W. North Avenue and S. 92nd St.  Commissioner Skidmore said this is his district. 

 

Motion was made by Shanks and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installations:  Chilocco Windfarm, LLC, SW4/SW4 S21 T29N R2E ending NE4/NE4 S32 T29N R2E, Parallel to “N3310 Rd.,” D#2.  Shanks said an agreement was attached between Kay Electric Cooperative and Chilocco Wind Farm, LLC.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving authorizing Requisitioning (RO), Receiving (RA), and Inventory (IC) Officers for the following:  a.  Assessor (G1600)-RO-Susan Keen, Ron Colbert, Janell Leaming; RA-Chandice Lawhon, Samantha Stubbs; IC-Samantha Stubbs, Amber Boyer.  b.  Visual Inspection (G1700)-RO-Susan Keen, Ron Colberg, Janell Leaming; RA-Chandice Lawhon, Samantha Stubbs; IC-Samantha Stubbs, Amber Boyer. c.  Visual Inspection Reimbursement (V1600)-RO-Susan Keen, Ron Colberg, Janell Leaming; RA-Chandice Lawhon, Samantha Stubbs; IC-Samantha Stubbs, Amber Boyer.  d.  Health Department (H8800)- RO-Kelli Rader, Lisa Cundiff, Alan Loch; RA-Amanda Beaston, Michelle Mollet; IC-Michelle Mollet.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for September 2015:  Kay County Health Department, Court Clerk.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions for Disposing of Equipment:  Res#15, 16-78, Court Clerk, Elite 8300 Computer, Commissioner Johnson said he would only approve if the hard drive was removed in BOCC meeting of 10-19-15.  Court Clerk’s office stated this was sent back to Administration of the Court (AOC) and replaced and the hard drive went with the computer; Res#15, 16-81, Treasurer, black high back chair with mesh back, junked.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to deposit funds:  Res#15, 16-80, Highway Dist#2-$500.00, Public Service/Pipeline Crossing Line Installations.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations:  Hwy. Dist#2 Capital Outlay-$47,678.66 to Lease Purchase.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.  

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 

 

Bids were opened as follows (BOCC meeting 10-19-15):  Bid#2015-34, River Road County Fire Department, bunker gear, D#2:  Chief Fire & Safety Co., Inc.-$11,574.00 (this bid was overlooked in BOCC meeting), Casco Industries-$14,046.00, Northern Safety & Industrial-$14,568.00; Bid#2015-35, River Road County Fire Department, SCBA, D#2:  Chief Fire & Safety Co., Inc.-No Bid, Dalmatian Fire Equipment, Inc.-$7,755.00; Bid#2015-36, River Road County Fire Department, radios, D#2:  Total Com Inc.-$3,431.95. 

 

Motion was made by Johnson and seconded by Shanks Tabling the following bids:  Bid#2015-34, River Road County Fire Department, bunker gear, D#2; Bid#2015-35, River Road County Fire Department, SCBA, D#2; Bid#2015-36, River Road County Fire Department, radios, D#2 for further review.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving and awarding bids as follows:  Bid#2015-36, River Road County Fire Department, radios, D#2- Total Com Inc.-$3,431.95 (only bid received); Bid#2015-35, River Road County Fire Department, SCBA, D#2- Dalmatian Fire Equipment, Inc.-$7,755.00, Clerk Reese asked of an out-of-state bid could be accepted and Shanks said he spoke with NODA and was told it was okay because bids were sent to Oklahoma companies but did not receive any Oklahoma bids only a No Bid; Bid#2015-34, River Road County Fire Department, bunker gear, D#2- Casco Industries-$14,046.00.  Shanks explained Casco did not have the lowest bid but the lowest bidder did not meet specifications.  Casco was the lowest bidder on submitters meeting bid specifications.  He said he visited with the SA&I office regarding this and was told just to note it in the minutes.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Payroll with warrants to be released on October 29, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Lien Fee: 6, Vyve Broadband, 34.76, Cable; PBA: 9, Ultimate Pest Management LLC, 44.00, Blanket For Pest Control; Preservation Fee: 5, Southwest Business Products, 522.00, Binder; Reimburse: 11, Dell Inc, 2530.07, Server; Serv.Fee: 137, LAW Enforcement Targets Inc, 118.00, Targets; 138, UPS Store, 11.29, Shipping; 139, Walmart Community BRC, 675.61, Supplies; Drug Court: 36, Ramey Price Cutter Supermarkets, 91.08,  refreshments; County Bridge & Road Improvement: 4, Office Of Management & Enterprise Service, 40310.30, ; County Sales Tax Fund: 404, Northern Safety Co. Inc., 889.18, Supplies; 405, Farha Wholesale Co., 1000.00, Blanket For Supplies; 406, Fuelman Of Oklahoma, 315.36, Blanket For Fuel; 407, Lowes Companies Inc., 293.32, Blanket For Supplies; 408, American Telephone, 344.17, Phones; 409, Cooks Direct, 1033.60, Supplies; 410, Sysco Foods of Oklahoma, 9779.73, Blanket for food; 411, Earthgrains Baking Company, 855.60, Blanket for food; 412, Fuelman Of Oklahoma, 240.29, Blanket For Fuel; 413, Bernard Food Industries, 1569.69, Blanket for food; 414, Merrifield Office Plus, 204.22, Supplies; 415, Northern Safety Co. Inc., 345.28, Supplies; 416, Western Fire Protection, 302.50, Supplies; 417, McDonald Computer Services LLC, 2219.85, Computer Services; 418, Brandts, 81.96, Supplies; General: 650, Blackwell Journal Tribune, 33.00, Subscription; 651, Canadian County Juvenile Center, 448.80, Juvenile Detention; 652, Quality Water Service, 39.25, Water; 653, AT&T, 55.00, Internet Fee; 654, STC, 129.00, Copier maintenance; 655, Renaissance Tulsa Hotel, 166.00, Lodging; 656, Renaissance Tulsa Hotel, 249.00, Lodging; 657, OK Natural Gas, 113.97, Billing; 658, OK Natural Gas, 113.97, Billing; 659, Clearwater Enterprises, 52.88, Billing; 660, Walmart Community, 49.97, Blanket For Supplies; 661, Kay County Free Fair Board, 1298.00, Computer; 662, OSU Cooperative Extension Serv, 9021.00, Contractual Services; 663, Kay County Free Fair Board, 1614.00, Equipment Rental; 664, Visual Solutions, 499.00, Stickers; 665, Fleetcor Technologies, 1229.12, Blanket For Fuel; 666, Northwest District CODA, 35.00, Registration; 667, Burkes Classic Restoration, 1697.30, Blanket for maint.; 668, Keen, Susan, 30.04, Travel & Meals; 669, Leaming, Janell M, 29.93, Travel & Meals; 670, Youth Services Of Osage County Inc, 1650.05, Juvenile Detention; 671, Galaxie Business, 235.00, Chair; 672, Kellpro Computer, 86.00, Computer; 673, Secretary of State, 25.00, Notary application fee; Health: 126, Parker Pest Control, 178.00, Pest Control; 127, Mail Finance, 313.11, ; 128, Shred-It USA, 26.50, Shredding; 129, Southwest Business Products, 387.15, Supplies; 130, Language Line Services, 369.89, Billing; 131, Bank Of The West, 7960.13, Loan Payment; 132, Southwest Business Products, 174.60, Supplies; 133, Southwest Business Products, 347.75, Supplies; 134, Southwest Business Products, 94.06, Supplies; Highway: 603, Action Truck Parts, 402.14, Parts; 604, Sober Brothers, 5489.27, Rock; 605, Ponca City Utility Authority, 532.26, Utility Bill; 606, Rick's Service Center & Discount Tire, 137.50, Blanket for repairs; 607, City of Blackwell, 397.71, Billing; 608, Southwest Business Products, 383.30, Forms; 609, Grant County District #3, 2398.96, Rock; 610, Standley Systems, 480.00, Maintenance Agree.; 611, Brandts, 471.09, Blanket for parts; 612, Circuit Engineering District #8, 237.00, Signs; 613, Tucker, Teena M, 115.00, Travel; 614, Owen Auto Supply, 946.00, Blanket for parts; 615, Farmers Grain Company, 13325.81, Fuel; 616, Owen Auto Supply, 957.53, Blanket for parts; 617, Rays Used Equipment, 1570.00, Parts; 618, Dish, 35.82, Satellite service; 619, Office Of Management & Enterprise Service, 109689.70, ; 620, McDonald Computer Services LLC, 339.98, Printer; 621, Blackwell Auto Parts, 10.38, Parts; 622, NAPA, 446.56, Batteries; 623, Southwest Trailers & Equipment, 198.28, Parts; 624, G & C CONCRETE CO, 4450.00, Concrete; 625, Branson Concrete Pumping, 775.00, Concrete Pumping; 626, Blackwell Auto Parts, 10.89, Oil; 627, Kelle Oil Company, 41.00, Repairs; 628, Zee Medical, 248.90, Medical Supplies; 629, Cross Oil, 2259.00, Oil; 630, Action Truck Parts, 128.42, Filters

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:27 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

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Approved this 2nd day of November, 2015.

 

 

 

 

 

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                         

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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