The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 19, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 16, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Everette Van Hoesen, Kay County Sheriff; Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer;  Don Jones, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; John Williamson, Newkirk; Randy Robinson and Chris Schroder, Association of County Commissioners (ACCO); Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Skidmore and seconded by Johnson approving regular meeting minutes of October 13, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Report given by Brenda Dilbeck, Oklahoma Court Services (OSC), presenting the number of community service hour’s defendants are working and the projects they are involved in:  Ms. Dilbeck reported total hours worked by clients as 376.75, number of clients that submitted community service hours as 108 saving the community a total of $2,731.44.  She mentioned completed events were Humane Society Project, Habitat for Humanities, Salvation Army Project, Charlie Adam’s Day and Albright United Methodist Church Community Breakfast.  Ms. Dilbeck mentioned the following as upcoming projects – Albright United Methodist Church Community Breakfast, Disc Golf Halloween Spook Trails, Humane Society Project, Habitat for Humanity and Salvation Army Project.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 238 as the current head count, 34 arrested and released over the weekend and 97 for the week, arrested and released from October 1, 2015-256, daily average of 240, minimum amount of inmates-228, maximum amount of inmates-252, high for 24 hour period for October 2015-270, 13 inmates sentenced to county time, 25 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison), three (3) weekenders and sanctions, seven (7) paid contracts with BIA and Bridgeway currently are holding one (1) inmate on writs (prison to court).

 

Discussion regarding Writs and transports with Kay County Sheriff Department:  Sheriff Van Hoesen noted he had nothing to report.

 

Motion was made by Shanks and seconded by Johnson approving Agreements by and between the BOCC and the following for remote terminal capabilities with the Assessor’s office:   Klem Chandler.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

No action was taken on Karr Tuckpointing repairs on a proposal for courthouse front and back entrances.

 

Discussion of ACCO Conference presented by Randy Robinson and Chris Schroder:  Robinson said that he and Chris Schroder have gone to six or seven counties to try and get a feel of what is going on around the state.  He talked about the upcoming ACCO Conference and mentioned several of the topics that would be discussed and said the main topic at the conference would be transportation.  Robinson talked about funding issues from the federal and state levels.  Some of the other topics mentioned were:  ETR Program, CED, CBRI, STP deadline and FEMA Projects.  He asked for suggestions on topics to be presented at future ACCO Conferences.

 

BOCC told both it was great to have someone from the state office to come and visit.

 

No action was taken on Funding Programs of ODOT State and CED.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Shanks said the abutment was to be poured today on Bridge 18 and Wednesday crews will set beams.  He said crews will begin pulling ditches on Brake Rd. and “W” Str., mowing and blading.

 

Commissioner Johnson said his crews were blading, hauling material to roads district wide, boom mowing around bridges, mowing county right-of-ways, painting around gas meters and telephone boxes with fluorescent orange paint to prevent accidents, replacing and repairing road signs and reflectors, completed repairs on “Q” Street (took eight loads of rip rap), cleaning ends of culvert pipe and bar ditches.  He mentioned a two ton truck hit one of his bridge railings and bridge repairs would be needed.

 

Commissioner Skidmore noted his crews are continuing to dig and haul shale for FEMA Projects, hauling rock, grading, repairing and cleaning culverts, replacing signs, mowing roadsides and intersections.

 

Motion was made by Shanks and seconded by Johnson Tabling Environmental Water Protection (EWP) Project Agreement (still waiting on agreements).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks Tabling Lease Purchase Agreement with Warren Cat for 140M3 Motor Grader for District#2.  DA Hermanson said the agreement mentions there is no warranty and Hermanson noted he didn’t like that.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore Tabling Saddlehorn Pipeline Company, LLC for a permanent access road on W. North Avenue and S. 92nd St.  Commissioner Skidmore said this is his district.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by Skidmore approving the following Public Service/Pipeline Crossing Line Installations:  Kay County RWD#3, NE4 S27 T27N R3E ending NW4 S26 T27N R3E, Enterprise Rd., Dist#1.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports:  Kay County Health Department, May, June, July and August 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions for Disposing of Equipment:  Res#15, 16-78, Court Clerk, Elite 8300 Computer, junked – Commissioner Johnson said he would only approve if the hard drive was removed.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  County Sales Tax-$313,444.76; Use Tax-$33,420.14; Drug Court-$8,612.50; CBRI 105C-$18,043.12; CBRI 105C-$21.99; Highway Dist#3-$.88; County Improvement-$.17; PBA-Pioneer Technology Center-$1.18; PBA-Tonkawa Public Schools-$.88; Highway-$436,400.90 (D#1-$145,466.96; D#2-$145,466.97; D#3-$145,466.97).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Randy Robinson with ACCO asked what the Use Tax Account was used for.  DA Hermanson told it was to save money to build a future annex to the courthouse.

 

Motion was made by Skidmore and seconded by Johnson approving the following Transfer of Appropriations:  Highway Dist#3-Maintenance & Operations (M&O)-$6,600.00 to Capital Outlay.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.  

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 

 

Bids were opened as follows:  Bid#2015-34, River Road County Fire Department, bunker gear, D#2:  Chief Fire & Safety Co., Inc.-$11,574.00 (this bid was overlooked in BOCC meeting), Casco industries-$14,046.00, Northern Safety & Industrial-$14,568.00; Bid#2015-35, River Road County Fire Department, SCBA, D#2:  Chief Fire & Safety Co., Inc.-No Bid, Dalmatian Fire Equipment, Inc.-$7,755.00; Bid#2015-36, River Road County Fire Department, radios, D#2:  Total Com Inc.-$3,431.95. 

 

Motion was made by Johnson and seconded by Shanks Tabling the following bids:  Bid#2015-34, River Road County Fire Department, bunker gear, D#2; Bid#2015-35, River Road County Fire Department, SCBA, D#2; Bid#2015-36, River Road County Fire Department, radios, D#2 for further review.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Payroll with warrants to be released on October 29, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2014/2015 PURCHASE ORDERS:

2014-2015 General: 2518, Loftis & Wetzel, 5.00, Notary Renewal

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Lien Fee: 4, Quality Water Service, 44.00, Blanket / Water & Rental; 5, Quality Water Service, 50.45, Blanket / Water & Rental; PBA: 8, Duggan, Ben & Markesha, 900.00, Maintenance; Reimburse: 9, MTM Recognition, 236.22, Shirts; 10, MCM Recognition, 25.50, Shirts; Serv.Fee: 131, Tebow, Daniel L., 564.00, Blanket For Juvenile Transport; 132, Okla. Juvenile Justice SVCS, 1325.82, Blanket For Juvenile Detentions; 133, Tebow, Alma, 102.00, Juvenile Transports; 134, Kansas Turnpike Authority, 82.65, Blanket For Kansas Tolls; 135, Jay Warner Wrecker Service, 130.00, Repairs; 136, Grimes, John, 23.16, Supplies; Drug Court: 31, Ok Court Services, 5000.00, Coordinator Fees; 32, Staples, 117.72, Office Supplies; 33, Call2 Test, 124.00, ; 34, Dilbeck, Brenda, 250.00, Class; 35, Omega Laboratories Inc, 33.00, Drug Testing; County Sales Tax Fund: 385, Baumert, Cummings & Hiatt, 209.98, Professional services; 386, Briggs Hardware, 220.93, Blanket For Supplies; 387, Fuelman Of Oklahoma, 425.13, Blanket For Fuel; 388, Hubris Communications, 24.95, Blanket For Monthly Bill; 389, OK Natural Gas, 1196.46, Blanket For Monthly Bill; 390, Verizon Wireless, 219.80, Blanket For Monthly Bill; 391, United Engines, 7513.42, Repairs; 392, Cooks Direct, 505.46, Equipment; 393, Atlantic Coastal Supply Inc., 309.04, Parts; 394, Bob Barker Co, 659.11, Supplies; 395, Grainger, 478.65, Ballasts; 396, Grainger, 72.40, Supplies; 397, Kay County JFA #124183, 297584.47, Tax Collections; 398, Kay Electric Cooperative, 113.00, Blanket For Monthly Bill; 399, Hobart Corporation, 1002.09, ; 400, Wards Air Conditioning, 615.00, Repairs; 401, Global Equipment Company, 331.16, Supplies; 402, Global Equipment Company, 911.06, Supplies; 403, Cooks Direct, 2331.50, Supplies; General: 628, Eastern Okla Youth Services, 69.75, Blanket For Juvenile Detentions; 629, Clearwater Enterprises, 53.12, Billing; 630, Tulsa Co. Juvenile Bureau, 748.00, Juvenile Detention; 631, Quality Water Service, 131.40, Blanket for water; 632, Quality Water Service, 26.90, Blanket for water; 633, Bankers Credit Card Services, 331.15, Blanket for out of county; 634, Fleetcor Technologies, 1600.33, Blanket For Fuel; 635, Kay County Free Fair Board, 1110.00, Computer; 636, AT&T Mobility, 3.27, Blanket For Phone Services; 637, Newkirk Mini-Storage, 234.00, Rental; 638, Kay County Free Fair Board, 2000.00, Entertainment; 639, Kay County Free Fair Board, 1068.00, Banner; 640, Kay County Free Fair Board, 1200.02, Sanitation; 641, Ponca City FFA, 2000.00, Petting zoo; 642, Kay County Free Fair Board, 1200.00, Security; 643, Texas County Juv. Det. Center, 117.44, Blanket For Juvenile Detentions; 644, Sapperfield, Andrew, 500.00, Sound System; 645, Stephens, Carole, 435.76, Blanket For Travel; 646, Ratliff, Maribeth, 591.16, Blanket For Travel; 647, Cline, Holly L, 130.81, Mileage; 648, Leyva, Patsy D., 140.88, Mileage; 649, Blair, Cody D, 16.10, Mileage;                 Health: 116, AT&T, 268.18, Billing; 117, ANCO Services, 2085.00, Janitorial Services; 118, City of Blackwell, 548.76, electric bill; 119, AT&T Mobility, 108.05, Monthly cell bill; 120, Sigrid Krause, 166.75, Travel; 121, Lab Associates, 360.00, Testing; 122, J & P Supply, 22.35, Trash bags; 123, Staples, 100.14, ; 124, McDonald Electric, 694.00, Electrical Work; 125, Shred-It USA, 243.15, Shredding; Highway: 591, Mike Redding, 498.00, Shale; 592, Ponca Iron & Metal, 12.81, Angle iron; 593, Oklahoma Tax Commission, 26.50, Tag; 594, P & K Equipment, 69.71, Parts; 595, Direct Discount Tire, 675.00, Tires; 596, Yellowhouse Machinery Co, 2136.16, Parts; 597, John Deere Financial, 331.45, Parts; 598, Deere Credit Inc, 1502.61, Lease payment; 599, AT&T, 195.95, Phone; 600, AT&T, 172.12, Billing; 601, AT&T, 153.06, Billing; 602, Grant County Dist #3, 4021.84, Rock

 

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:43 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

 

*************************************

 

 

 

 

 

 

Approved this 26th day of October, 2015.

 

 

 

 

 

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

***************************************