The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, October 13, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 9, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Billie Chrz, Assistant District Attorney (ADA); Don Jones, Kay County Detention Center Director (KCDCD); Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of October 5, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving entering into a special meeting of the Kay County Home Finance Authority (9:02 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving reentering the BOCC regular meeting (9:06 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 235 as the current head count, 73 arrested and released over the weekend and 138 for the week, arrested and released from October 1, 2015-200, daily average of 242, minimum amount of inmates-231, maximum amount of inmates-252, high for 24 hour period for September 2015-298, 14 inmates sentenced to county time, 25 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison), four (4) weekenders and sanctions, eight (8) paid contracts with BIA and Bridgeway currently are holding four (4) inmate on writs (prison to court).

 

Discussion regarding Writs and transports with Kay County Sheriff Department:  Sheriff Van Hoesen stated was not present to give a report.

 

Agreements by and between the BOCC and the following for remote terminal capabilities with the Assessor’s office:  ADA Billie Chrz noted the conflict between paragraph 4 and 12 on this agreement has been corrected along with the renewal issue. 

 

Motion was made by Johnson and seconded by Shanks approving Agreements by and between the BOCC and the following for remote terminal capabilities with the Assessor’s office:   Energy Renewal Partners; Brownlee Appraisals LLC; Robert G. Sells so the Assessor can make the needed changes.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving Jackson Mechanical Service Inc. Contract for Boiler Unit for the period of July 1, 2015 through June 30, 2016.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving NACO County Membership Dues for January 1, 2016 through December 31, 2016 in the amount of $931.00.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Shanks said crews were blading, pulling ditches and taking out trees on “W” Street, track hoe out on Bridge 18, boom mower and mowing, hauling rock for core east of district.

 

Commissioner Johnson said his crews were blading, hauling material to roads district wide, both mowing and boom mowing, replacing and repairing road signs and reflectors and making extensive repairs on “Q” Street that has severe damages.

 

Commissioner Skidmore noted his crews are continuing to dig and haul shale for FEMA Projects, mowing intersections and blading roads. 

 

Motion was made by Johnson and seconded by Shanks Tabling Environmental Water Protection (EWP) Project Agreement.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for September 2015:  County Clerk (2); Assessor (2); Election Board; Treasurer.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving the following Resolutions to deposit funds:  Res#15, 16-76, Highway Dist#1-$248.36, Bid#2015-33 (sale of welder and obsolete county road signs); Res#15, 16-77, Highway Dist#2-$57,500.00, Kay Wind Farm Public Service/Pipeline Crossing Line Installations.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations (Lapsed Balances FY2014-15):  Highway-$59,343.45, D#1-$70.00; D#2-$37,122.57; D#3-$22,150.88.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#1-$248.36; Highway Dist#2-$57,500.00; Visual Inspection Reimbursement-$700.34; Public Buildings Authority-$1,408.84.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving the following Transfer of Appropriations:  General Government Maintenance & Operations (M&O)-$50,000.00 to County Audit Expense (this transfer was approved in BOCC meeting on 10-5-15 and has been voided).   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.  

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Shanks and seconded by Johnson approving Payroll Verification for September 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2014/2015 PURCHASE ORDERS:

2014-2015 Health: 518, J & P Supply, 260.40, Supplies

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Serv.Fee: 123, Farha Wholesale Co., 273.79, Blanket For Supplies; 124, Craig Co. Detention Center, 510.60, Juvenile Detention; 125, Quality Water Service, 99.10, Blanket for water; 126, Transunion Risk, 70.00, Blanket for Software Services; 127, Watch Guard Video, 12735.00, Surveillance; 128, Leach Paper Co., 265.18, Blanket For Supplies; 129, Oklahoma Dept Of Public Safety, 350.00, Blanket For               Teletype Fee; 130, Leach Paper Co., 37.98, Soap; Training: 12, Lowes Companies Inc., 504.29, Supplies; County Sales Tax Fund: 378, City of Newkirk, 12165.48, Blanket For Monthly Bill; 379, McDonald Computer Services LLC, 1000.00, Blanket

for maint.; 380, Take Ten Tire, 359.45, Blanket for repairs; 381, McDonald Computer Services LLC, 1074.72, Parts & Service; 382, Hughes Lumber, 673.42, Supplies; 383, McDonald Computer Services LLC, 399.90, Service; 384, Locke Auto Parts, 71.18, Parts; General: 597, Klumpp, Larry, 863.75, Travel; 598, Grace, Lindsay, 260.48, Travel; 599, ThyssenKrupp Elevator, 1540.59, Elevator Maintenance; 600, Muskogee County Detention Cntr, 93.08, Blanket For Juvenile Detentions; 601, Ponca City News, 1610.82, Blanket for publications; 602, Wards Air Conditioning, 602.00, Repairs; 603, One Net, 6168.00, Internet; 604, Wards Air Conditioning, 1368.98, Repairs; 605, AT&T Mobility, 9.38, Blanket For Monthly Bill; 606, Quality Water Service, 56.35, Blanket for water; 607, Standley Systems, 25.00, Blanket for maint.; 608, Valero Short Stops, 153.93, Blanket For Fuel; 609, Cintas Corporation Loc, 367.30, Blanket For Laundry; 610, AT&T, 60.00, Internet; 611, AT&T, 1776.52, Billing; 612, Chuck Hoddy Glass Co., 100.00, Repairs; 613, Take Ten Tire, 1378.27, Blanket For Vehicle Maintenance; 614, City of Newkirk, 5120.86, Billing; 615, Carroll, Chas W., 5250.00, Budget; 616, Wards Air Conditioning, 1084.33, Repairs; 617, Galaxie Business,

119.92, Chair; 618, KNID, 500.00, Advertising; 619, Team Radio, 2700.00, Advertising; 620, KWCS, 1750.00, Advertising; 621, J & P Supply, 610.20, Supplies; 622, Southwest Business Products, 46.00, Cards; 623, Leach Paper Co., 198.90, Bags; 624, Spok Inc, 177.53, Pager Service; 625, OK State Auditor & Inspector, 27203.26, Audit Expense; 626, Northwest District CODA, 35.00, Registration; 627, Northwest District CODA, 35.00, Registration;

Health: 104, AT&T Mobility, 389.25, Billing; 105, Watson Construction Inc, 19057.00, Repairs; 106, Staples, 466.64, Blanket For Supplies;107, Fulsom, Donna, 104.65, Travel; 108, Allen, Jeanine, 11.50, Travel; 109, Freeman, Jessica, 16.10, Travel; 110, June Fetters, 23.00, Travel; 111, Fowler-Goins, Mary, 72.45, Travel; 112, Siler, Nancy, 49.45, Travel; 113, Rose Ann McChristian, 163.30, Travel; 114, OSU-CTP, 52.00, Enrollment Fee; 115, Walmart Community BRC, 79.54, Supplies; Highway: 553, Johns Shale Pit, 507.00, Shale; 554, Briggs Hardware, 286.74, Supplies; 555, Blackwell Auto Parts, 196.36, Blanket For Supplies; 556, Sober Brothers, 2702.93, Native Material; 557, Lowes Companies Inc., 289.53, Supplies; 558, OK Natural Gas, 21.04, Billing; 559, Rural Water District #3, 49.49, Billing; 560, Total Com Inc., 250.00, Radio Service; 561, Unifirst Holdings Inc, 1000.55, Blanket For Janitorial; 562, Branson Pumping, 752.50, ; 563, Lowes Companies Inc., 94.02, Blanket for repairs; 564, AMC Urgent Care Plus, 75.00, Physical; 565, AT&T, 306.73, Damages; 566, AMC Urgent Care Plus, 75.00, Physical; 567, Evans & Associates, 10737.28, Asphalt; 568, Moonlight Machine LLC, 90.00, ; 569, Evans & Associates, 1047.25, Asphalt; 570, KanOkla Networks, 35.00, ; 571, Deere Credit Inc, 7461.15, Lease payment; 572, Deere Credit Inc, 1381.36, Lease payment; 573, RCB Bank, 1814.15, Lease payment; 574, SNB NA, 1704.06, Lease payment; 575, Kay Electric Cooperative, 350.00, Billing; 576, Kelle Oil Company, 81.00, Repairs; 577, P & K Equipment, 253.78, Parts; 578, Rays Used Equipment, 605.00, Parts; 579, Direct Discount Tire, 563.04, Tire; 580, Blackwell Auto Parts, 45.46, Parts; 581, Filter Care Of Missouri, 40.65, Clean filters; 582, Brandts, 2135.95, Equipment; 583, Filter Care Of Missouri, 50.35, Filters; 584, Direct Discount Tire, 461.44, Tires; 585, Deere Credit Inc, 2471.94, Lease Purchase Payment; 586, Security National Bank, 4278.59, Lease Purchase Payment; 587, Welch State Bank, 2389.75, Lease Purchase Payment; 588, Caterpillar Financial Services Corp, 7611.71, Lease Purchase Payment; 589, RCB Bank, 3096.08, Lease Purchase Payment; 590, Welch State Bank, 4133.65, Lease Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 9:55 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

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Approved this 19th day of October, 2015.

 

                           _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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