The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 5, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 2, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Rebecca Hill, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Evan Compala; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Shanks and seconded by Johnson approving regular meeting minutes of September 28, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving entering into a special meeting of the Kay County Home Finance Authority (9:03 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving reentering the BOCC regular meeting (9:08 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving entering into a special meeting of the Kay County Public Building Authority (9:08 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving reentering the BOCC regular meeting (9:13 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented an “Inmate Population Analysis” report noting 237 as the total number of inmates.  This report outlines age range, mental illness, sex offenders, total inmate days in jail, total inmate bond amount, total charges against inmates, charged as misdemeanors, charged as felons, etc.

 

Discussion regarding Writs and transports with Kay County Sheriff Department:  Sheriff Van Hoesen stated last month his department traveled over 7,500 miles making transports.

 

Courthouse security:  Treasurer Christy Kennedy asked for direction on what to do in an emergency type of situation.  She told of a situation that happened recently at the courthouse and mentioned none of the offices’ were informed when the scare was over.  Kennedy said she is definitely not complaining.  She said she feels the courthouse is more secure than it ever has been and her office staff feels secure.  Sheriff Van Hoesen said he would talk with Undersheriff Kelley and maybe do another safety meeting.  KCDCD Don Jones said he would like to see the walkie talkies utilized and would send someone to help with this matter.

 

Motion was made by Shanks and seconded by Skidmore approving Kay County Election Board Secretary Salary claim for reimbursement.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Agreements by and between the BOCC and the following for remote terminal capabilities with the Assessor’s office:  ADA Hill mentioned there is conflict between paragraph 4 and 12 on this agreement and both need to say 30 days.  She said the date is wrong in paragraph 11 and she does not like the automatic renewal.

 

Motion was made by Shanks and seconded by Johnson Tabling Agreements by and between the BOCC and the following for remote terminal capabilities with the Assessor’s office:   Energy Renewal Partners; Brownlee Appraisals LLC; Robert G. Sells so the Assessor can make the needed changes.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Courthouse internet, costs, quotes, etc.:  EMS Dennis Bonewell said he checked on what it would cost to make necessary improvements.  He contacted One-Net and was told it would cost around $12,000 a year to make the changes needed to speed up the services.  Bonewell asked if the county could get someone to come and audit our system or possibly switch services.  Officers and BOCC spoke of different options and providers.  Commissioner Shanks will follow through with this matter.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Shanks said crews were mowing, blading and noted Pleasantview Rd. is finished and only needs to be rocked. 

 

Commissioner Johnson said his crews were blading, hauling material to roads district wide, mowing county rows, ditch cleaning on “T” Str., tree trimming, boom mowed bridges, culverts and intersections district wide, replacing and repairing road signs and reflectors.

 

Commissioner Skidmore noted his crews were cleaning culverts in the Braman area, digging shale, hauling shale and gravel, blading, mowing, putting up signs at bridge areas and making truck repairs. 

 

Motion was made by Shanks and seconded by Johnson Tabling Environmental Water Protection (EWP) Project Agreement.  Commissioner Shanks said before the DA’s office will sign off on this the BOCC needs to get a land owners agreement signed.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Quotes for Hardy Bridge#18 over Little Beaver Creek, Dist#2:  Commissioner Shanks said he received the following quotes for construction and labor only:  River Ridge Construction-$29,880.00; Railroad Services, LLC-$45,000.00; Dietz Welding and Bridge Construction-$49,500.00.

 

Motion was made by Shanks and seconded by Johnson approving the lowest quote received by River Ridge Construction-$29,880.00 for Hardy Bridge#18 over Little Beaver Creek, Dist#2.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for August 2015:  County Health.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving on the following Resolutions for Disposing of Equipment:  Res#15, 16-75, County Clerk, Rotolite Blue Line Machine, junked.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving the following Resolutions to deposit funds:  Res#15, 16-71, Highway Dist#3-$8,802.62, FEMA DR4222 PW220; Res#15, 16-72, Child Abuse Prevention-$629.77, court fund juror donations; Res#15, 16-73, Highway Dist#1-$178.50, reimbursement for corrugated pipe property entrance on Kildare Rd.; Res#15, 16-74, Highway Dist#1-$50.00, sold 16’ utility trailer (Bid#2015-33 opened 9-28-15).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.   

 

Motion was made by Johnson and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#3-$8,802.62; Child Abuse Prevention-$629.77; Highway Dist#1-$178.50; Highway Dist#1-$50.00; Highway-$61.91, D#1-$20.64; D#2-$20.64; D#3-$20.63; County Sales Tax-$34,112.39; County Clerk Lien Fee-$622.00; Preservation Fee-$4,340.00.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

Motion was made by Skidmore and seconded by Johnson approving the following Transfer of Appropriations:  General Government Maintenance & Operations (M&O)-$50,000.00 to County Audit Expense; OSU Extension M&O-$725.00 to Travel.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.  

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 PBA: 7, Ultimate Pest Management LLC, 44.00, Blanket For Pest Control; Preservation Fee: 4, Underground Vault & Storage Inc, 450.50, Microfilm storage; Serv.Fee: 118, AT&T, 85.90, Blanket For Phone Services; 119, AT&T, 758.53, Blanket For Phone Services; 120, AT&T Mobility, 519.10, Blanket For Monthly Internet; 121, McDonald Computer Services LLC, 379.94, Blanket for maint.; 122, Burkes Classic Restoration, 2259.04,

Blanket For Vehicle Maintenance; Training: 11, G & C CONCRETE CO, 1664.00, Rock; Drug Court: 28, Dilbeck, Brenda, 250.00, Class; 29, Redwood Toxicology Laboratory, 212.50, Testing; 30, Ball Trophy & Engraving Co.,

150.00, Plaques;                 County Sales Tax Fund: 367, AT&T, 1255.00, Blanket For Monthly Internet; 368, AT&T, 816.31, Blanket For Phone Services; 369, Quality Water Service, 539.10, Blanket / Water & Rental; 370, Southwest Paper, 962.92, Blanket For Supplies; 371, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 372, Sysco Foods of Oklahoma, 14741.67, Blanket For Food/Kitchen Supplies; 373, Fuelman Of Oklahoma, 226.56, Blanket For Fuel; 374, OK Natural Gas, 19.52, Blanket For Monthly Bill; 375, Bernard Food Industries, 252.56, Supplies; 376,

Sysco Foods of Oklahoma, 2266.81, Food; 377, Earthgrains Baking Company, 285.20, Food; General: 570, OK Court Services Inc, 2750.00, Community Service Coordinator; 571, Galaxie Business, 41.96, Copier contract; 572, Stephens, Carole, 124.20, Travel; 573, Dewitt, Corbin, 274.96, Travel; 574, Ratliff, Maribeth, 103.50, Travel; 575, Clark Contracting Co LLC, 45448.00, Demolition; 576, CODA, 75.00, Registration; 577, OK Court Services Inc, 2750.00, Community Service Coordinator; 578, Touchtone Communications, 44.44, Billing; 579, Briggs Hardware, 283.61, Blanket For Supplies; 580, Spok Inc, 177.67, Pager Service; 581, AT&T, 24.32, Phone; 582, AT&T, 37.64, Phone; 583, Fleetcor Technologies, 1477.07, Blanket For Fuel; 584, Quality Water Service, 31.10, Water; 585, Vyve Broadband, 34.76, Cable; 586, Merrifield Office Plus, 27.98, Paper; 587, McDonald Computer Services LLC, 339.98, Chair; 588, G & B Auto, 14.00, Tubes; 589, Zee Medical, 250.05, Medical Supplies; 590, Southwest Business Products, 281.20, Ink Cartridge; 591, Lawhon, Chandice M, 138.05, Travel; 592, Stubbs, Samantha G, 143.31, Travel; 593, Stuart, Nicolas H, 129.66, Travel; 594, Kennedy, Christine L., 65.55, Mileage; 595, Locke Auto Parts, 16.19, Light; 596, ACCO, 95.00, Registration; Health: 99, Walmart Community BRC, 15.33, Blanket For Supplies; 100, Centerpoint Energy Arkla, 32.69, Gas bill for blackwell; 101, AT&T, 471.89, Phone; 102, Harley, Wanda, 81.08, Travel; 103, Turf Surfers, 640.00, Lawn Care; Highway: 519, Cintas Corporation Loc, 182.54, Linen Service; 520, Lampton Welding, 75.98, Misc Parts; 521, Cintas Corporation Loc, 869.84, Uniform Service; 522, OK Natural Gas, 39.90, Billing; 523, Cintas Corporation Loc, 527.46, Uniform Service; 524, Galaxie Business, 56.50, Copier; 525,

Centerpoint Energy Arkla, 49.25, Billing; 526, Owen Auto Supply, 988.34, Blanket for parts; 527, AT&T, 141.77, Billing; 528, OK Natural Gas, 87.20, Billing; 529, Ponca City Publishing Co. Inc, 36.00, Internet; 530, Cintas Corporation Loc, 853.95, Blanket For Clothing; 531, Dub Ross Co. Inc., 4599.60, Pipe; 532, Midwest Foundations, 20900.00, Boring; 533, G & C CONCRETE CO, 2670.00, Concrete; 534, Rays Used Equipment, 300.00, Parts; 535, Standley Systems, 227.50, Equipment; 536, Grant County Dist #3, 1945.75, Rock; 537, Grant County Dist #3, 3233.60, Rock; 538, Burk Oil Co Inc., 8944.48, Fuel; 539, Warren Power And Machinery, 1085.47, Filters; 540, Yellowhouse Machinery Co, 269.63, Belt; 541, Ultimate Pest Management LLC, 58.00, Pest Control; 542, K & O Construction, 123.00, Guardrail; 543, Shanks, Jason R, 41.98, Travel; 544, Dish Network, 17.00, Satellite service; 545, APAC-Central Inc, 221.07, Ag Base; 546, USDA-APHIS-WS, 800.00, Pest Control; 547, Owen Auto Supply, 963.82, Blanket for parts; 548, Starr Lumber Co., 34.79, Supplies; 549, Blackwell Auto Parts, 17.48, Drill Bit; 550, Blackwell Auto Parts, 14.79, Parts; 551, Pioneer Fire And Safety, 326.00, Inspections; 552, Shanks, Jason R, 69.00, Mileage

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn, 10:03 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

 

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Approved this 13th day of October, 2015.

 

 

 

 

 

                           _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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