The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 21, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on September 18, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Harold Hughs, Kay County Detention Center (KCDC); Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Carol Stephens, Representative for Dale Township Fire District; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Shanks led the Flag Salute.
Motion was made by Skidmore and seconded by Johnson approving regular meeting minutes of September 14, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Commissioner Shanks noted the report to be given by Donna Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in would be moved down on the agenda to allow time for Ms. Parker to arrive.
Discussion with Rowena Cherryhomes Jenkins regarding lowering the speed limit to 45 mph at Kildare and Enterprise Intersection: Ms. Jenkins gave the BOCC pictures of the road she was referring to. She made several suggestions to the BOCC on ways to correct the problem. Ms. Jenkins said she doesn’t want anyone hurt because they can’t see over the hill and she wants to make sure all safety precautions are in place. She told she would like to see a three way stop sign put up so drivers will not turn corner too fast and would like the speed limit lowered to 45 mph.
Commissioner Johnson told Ms. Jenkins he appreciated her concerns and suggestions. He showed Ms. Jenkins a sketch he made showing a decreased speed limit of 25 mph in said location. Johnson said safety is always his number one concern.
Jail Director Report: Harold Hughs, KCDC, presented a report noting 264 as the current head count, 40 arrested and released over the weekend and 112 for the week, arrested and released from September 1, 2015-270, daily average of 259, minimum amount of inmates-236, maximum amount of inmates-275, high for 24 hour period for September 2015-298, 12 inmates sentenced to county time, 33 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison), nine (9) weekenders and sanctions, 18 paid contracts with BIA and Bridgeway currently are holding five (5) inmate on writs (prison to court).
Discussion regarding Writs and transports with Kay County Sheriff Department: Sheriff Van Hoesen said he wanted the BOCC to know what is happening to his budget. He told about six recent cases where he had to make numerous transports across the state to pick up defendants and bring them to Kay County for court and then their either dismissed or reset and inmates have to be brought back again at a later date. Example: Defendant #1 is housed in DOC at Holdenville and Sheriff’s Department has transported him on six different occasions a total of 3,624 miles. Defendant #2 is housed in DOC at McAlester and transported him six times a total of 4,656 miles. Defendant #3 is housed in Oklahoma City Community Correctional Center and have transported inmate a total of 456 miles. Defendant #4 was housed in Boley and transported 256 miles and the charges were dismissed and the warrant recalled. Defendant #5 was held in KCDC and then released to Amarillo, Texas and now Sheriff Department has been asked to go pick up inmate and bring back to KCDC a total of 1,504 miles. Defendant #6 was housed in DOC at Granite and transported a total of 1,024 miles. This inmate was in KCDC 193 days at $34 a day costing the county $6,562 then the inmate’s case was dismissed. On these six defendants the total travel cost was $11,520. Van Hoesen said he has talked with DA Hermanson, Assistant David Wilkie and Judge Ross regarding these situations but said it hasn’t helped with the problems. He asked the BOCC to consider giving the Sheriff’s Department the $50,000 that currently goes to the DA’s office for Drug Task Force because this problem is killing his budget.
DA Hermanson responded and said he is very cautious about each case. He said every case is important when a victim is involved. Hermanson told this is part of the Sheriff’s job to make these transports and noted the criminal justice system requires this. He said the sheriff is not in meetings we are involved in and cases never move as fast as we would like. Hermanson went on to say we have to have defendants present. He said unfortunately the system doesn’t always work as fast or the way we want it to.
Commissioners Shanks and Johnson inquired about the teleconference and asked if it could be utilized more. Hermanson explained it only works locally and then there are times when the defendant’s appearances must be made and the attorneys need to be able to talk with clients. If witnesses are involved teleconferencing is not a good solution.
Discussion regarding transferring salvaged limestone rock from the old high school to the City of Newkirk: Johnson said there is 4000 square feet of salvaged limestone rock from the demolition and the City of Newkirk needs 500 square feet to finish city hall possibly more in case some break.
Commissioner Shanks said he has 79 pallets at his county barn. He mentioned he has been hounded about this and he does not agree with the way it has been handled.
Commissioner Skidmore asked if the city building can hold that much weight and asked if ribbed steel could be used. Skidmore said if the city could temporarily put metal on there and down the road if the county doesn’t need then give to the city to use.
Commissioner Johnson said I can’t discuss this with the two of you except in a meeting.
Shanks asked why the city waited until now to request this. Johnson said he was approached about this several months ago.
Commissioner Shanks suggested having a representative from the city come to the meeting next week and everyone could be involved in this discussion. Skidmore agreed.
Johnson said he wanted this closed out today.
Motion was made by Shanks and seconded by Skidmore Tabling the matter until next week’s meeting so a representative from the city could attend. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Resolution No. 15, 16-62 Authorizing Application for Financial Assistance from the Rural Economic Action Plan (REAP) Fund, to request funding for Dale Township Fire District to buy a fire truck. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving action to go out on bid for bunker gear, radio equipment and SCBA for River Road County Fire Department. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Shanks mentioned his crews were blading; crews are putting in pipe on Bender Road and he said the road would be closed for three or more days. Shanks indicated crews are also setting piles on Bridge 18.
Commissioner Johnson said his crews are blading, hauling materials to roads, getting crusher run gravel, mowing, trimming trees, mowing dirt roads and using the boom mower on intersections and bridges.
Commissioner Skidmore noted he crews continue to dig and haul shale mainly for the FEMA damages, welding guard rail to support Bridge 86 and replacing signs and mowing.
Motion was made by Shanks and seconded by Johnson approving Title Page for Bridge 18 over Little Beaver Creek. Shanks noted a Title Page was signed earlier but he discovered the plans were wrong on the length so this replaces the first Title Page. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on CBRI Five Year Plan (a Resolution was put into place on the next agenda item regarding this matter).
Motion was made by Johnson and seconded by Shanks approving Resolution No. 15, 16-57 for the BOCC to utilize Federal Aid Funds County Bridge & Road Improvement (CBRI) for road and bridge construction projects for the next five years 2016-2020. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Commissioner Shanks closed the item for a report to be given by Donna Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in because Ms. Parker was still not in attendance.
Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for August 2015: Court Clerk (3); Assessor (2); Election Board (2). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving on the following Declaration of Surplus Resolutions: Res#15, 16-58, Court Clerk, Two (2) Cannon Scanner, Laptop, Refrigerator; Res#15, 16-60, County Clerk, Computer Workstation Desk. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to deposit funds: Res#15, 16-59, Public Building Authority-Tonkawa Public Schools-$1,476.00, Administrative Fees on 2012 Debt Service Acct. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations: Treasurer’s Mortgage Certification-$550.00; County Sales Tax-$425,000.00; Drug Court-$11,741.66. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Transfer of Appropriations: Highway Dist#3-Maintenance & Operation (M&O)-$37,160.00 to Capital Outlay; Sheriff M&O-$3,000.00 to Capital Outlay; Highway Dist#2-BIA Bridge 247-$39.66 to M&O. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Commissioner Skidmore briefly stepped out of the meeting to speak with DA Hermanson (9:55 a.m.) returned at (9:58 a.m.).
Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on September 29, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 PBA: 33, Tru-Line Striping, 470.00, Striping; General: 2516, Special-Ops Uniforms, 1875.13, Gear; 2517, Hembree & Hodgson Construction, 13761.00, Repairs; Health: 517, U.S. Postal Service (Neopost Postage-On-Call), 1000.00, Postage
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Lien Fee: 3, Vyve Broadband, 34.76, Cable; Serv.Fee: 89, LiveView GPS Inc, 239.70, Subscription; 90, Kansas Turnpike Authority, 28.26, Blanket For Kansas Tolls; 91, Fleetcor Technologies, 1778.91, Blanket For Fuel; 92, Fleetcor Technologies, 1608.03, Blanket For Fuel; 93, Van Hoesen, Everette H., 193.83, Mileage; Training: 9, Brownells Inc, 145.24, Equipment; Drug Court: 17, Call2 Test, 128.00, Testing; 18, Staples, 86.31, Supplies; 19, OK Court Services Inc, 5000.00, Coordinator Fees; County Sales Tax Fund: 273, Kay Electric Cooperative, 168.00, electric bill; 274, Fuelman Of Oklahoma, 200.75, Blanket For Fuel; 275, Wards Air Conditioning, 885.00, Equipment; 276, Grainger, 691.37, Parts; 277, Global Equipment Company, 170.88, Parts; 278, COPS Products LLC, 592.64, Uniforms; 279, ABL Management, 12852.10, Blanket for food; General: 426, Eastern Okla Youth Services, 697.50, Juvenile Detention; 427, Lowes Companies Inc., 365.51, Supplies; 428, Lowes Companies Inc., 368.45, Supplies; 429, Kennedy, Christine L., 197.36, Travel; 430, Reese, Tammy J., 13.99, Meals; 431, Okla. Juvenile Justice SVCS, 628.02, Blanket For Juvenile Detentions; 432, Craig Co. Detention Center, 527.62, Blanket For Juvenile Detentions; 433, Youth Services Of Osage County Inc, 1974.65, Blanket For Juvenile Detentions; 434, Sac & Fox Juvenile Detention, 1351.04, Blanket For Juvenile Detentions; 435, Texas County Juv. Det. Center, 293.60, Blanket For Juvenile Detentions; 436, Ultimate Pest Management LLC, 104.00, Blanket For Pest Control; 437, O.M.E. Corporation, 120.90, Postage Machine Supplies; 438, Fry, Nancy P., 65.55, Travel; 439, Howard, Cheryl A., 192.71, Travel; 440, Leaming, Carol L., 46.14, Travel; 441, Holman, Lacie E, 50.01, Travel; 442, Reese, Tammy J., 135.12, Mileage; 443, Kennedy, Christine L., 144.90, Mileage; Health: 83, AT&T Mobility, 389.97, Monthly Cellular Service; 84, Safe Kids Worldwide, 50.00, Tuition; 85, Turf Surfers, 675.00, Lawn Care; 86, City of Blackwell, 679.28, electric bill; 87, AT&T, 272.65, Monthly phone bill; 88, ANCO Services, 2085.00, Janitorial; 89, Carroll, Chas W., 850.00, Budget; 90, Cowboy Copy, 200.00, Paper; Highway: 393, OK Natural Gas, 40.54, Gas service; 394, Renaissance Tulsa Hotel, 166.00, Lodging; 395, Yellowhouse Machinery Co, 744.27, Parts; 396, Renaissance Tulsa Hotel, 83.00, Lodging; 397, Skidmore, Paul, 46.95, Travel; 398, AT&T, 153.18, Long distance; 399, OK Natural Gas, 20.73, Billing; 400, Evans & Associates, 1200.00, Asphalt; 401, Grant County Dist #3, 6495.19, Rock; 402, J & P Supply, 246.62, Paper Products; 403, Circuit Engineering District #8, 67.00, Signs; 404, AT&T, 221.87, Phone bill; 405, Deere Credit Inc, 1502.61, ; 406, Grant County District #3, 6465.13, Rock; 407, Certified Laboratories, 464.02, Chemicals; 408, Pioneer Technology Center, 35.00, Safety meeting; 409, Kay Electric Cooperative, 352.00, electric bill; 410, J & P Supply, 20.49, Paper towels; 411, Circuit Engineering District #8, 37.00, Signs; 412, Floor Care Specialists, 293.00, Floor Care; 413, P & K Equipment, 57.93, Filters; 414, Southwest Business Products, 192.33, Supplies; 415, Dub Ross Co. Inc., 1072.98, Culvert; 416, Seely Crane, 437.50, Cable; 417, River Ridge Construction Llc, 165.00, Cable; 418, Take Ten Tire, 197.89, Tire repair; 419, Grant County Dist #3, 3225.48, Crusher Run; 420, Filter Care Of Missouri, 35.55, Filter Service; 421, Filter Care Of Missouri, 193.10, Clean filters; 422, Irwin Trailer LLC, 662.18, Parts; 423, Yellowhouse Machinery Co, 178.85, Filters; 424, Office Of Management & Enterprise Service, 3000.00, Reimbursement; 425, Office Of Management & Enterprise Service, 3000.00, Reimbursement; 426, North Central Rebuilders, 132.00, Repairs; 427, Hats Auto Supply, 118.39, Parts; 428, Take Ten Tire, 150.74, Repairs; 429, Kelle Oil Company, 73.00, Repairs; 430, S & K Direct Steel LLC Inc, 168.00, Gases; 431, Zee Medical, 492.40, Medical Supplies
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:22 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 28th day of September, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS