The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 14, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on September 11, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, EMS Director; Donnie Head, CED Dist#8 Director; John Williamson, Newkirk Citizen; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of September 8, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 267 as the current head count, 59 arrested and released over the weekend and 115 for the week, arrested and released from September 1, 2015-189, daily average of 259, minimum amount of inmates-236, maximum amount of inmates-275, high for 24 hour period for September 2015-298, 11 inmates sentenced to county time, 29 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison), 12 weekenders and sanctions, 22 paid contracts with BIA and Bridgeway currently are holding six (6) inmate on writs (prison to court).
Motion was made by Shanks and seconded by Johnson approving Road and Bridge Projects/Circuit Engineering District (CED) No.8 including but not restricted to Bridge Inspection invoice(s) and Bridge Inspection Report of Conference. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Clerk Reese pointed out to Commissioner Shanks that he made a motion on the entire item and it was now closed for discussion.
DA Hermanson said the way the item was worded it allowed the BOCC to discuss the Road and Bridge Projects/Circuit Engineering District (CED) No. 8.
Donnie Head, CED#8 Director, discussed bridge inspections with the BOCC.
Commissioner Shanks mentioned he had several of his employees working on Bridge 18, setting piles, etc. while others are blading most are working on Bridge 18.
Commissioner Johnson said his crew is blading, laying asphalt on Enterprise Rd., cleaning off graffiti at designated places, cleaning out bar ditches and mowing road side.
Commissioner Skidmore noted he crews were digging lots of shale, hauling rock, spraying (almost finished), mowing, blading and repairing guard rail on 140th Street.
Donnie Head, CED#8, extensively went over the CBRI Five Year Plan with BOCC (2016-2020).
Motion was made by Johnson and seconded by Shanks Tabling CBRI Five Year Plan to put a Resolution in place. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Cooperative Agreement between the BIA and Kay County for a Road Maintenance Contract for Dist#1, #2, #3. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Courthouse Internet Services: Dennis Bonewell, EMS, said he would like the internet services upgraded because it is so slow. He said he contacted One-Net to get a cost but has not heard back yet.
No action was taken on courthouse internet service.
Interlocal agreement transferring salvaged limestone rock from the old high school building to the City of Newkirk: Commissioner Johnson said the City of Newkirk wants the limestone to complete their project and suggested immediately giving it to the city. He said the city didn’t have the funds to complete the top two courses and they couldn’t find limestone to match.
Commissioner Shanks said he thought the county wanted to keep the limestone for future administrative offices, by keeping the limestone it would be used to match the current courthouse.
Commissioner Skidmore said he didn’t want to see the county in the same shape as the city.
Johnson reiterated he would like to see this happen immediately; he said the new offices may not be built for 20 years.
Shanks asked how much limestone does the city need?
Motion was made by Shanks and seconded by Skidmore to Table the interlocal agreement transferring salvaged limestone rock from the old high school building to the City of Newkirk to determine how much the city will need to complete their project. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving obligations of fulfillment for River Road Fire Department REAP Grant. Shanks said the county needed to go out for bid because the department needed equipment. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for August 2015: County Clerk. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to deposit funds: Res#15, 16-56, Highway Dist#3-$1,821.04 reimbursement for damages on Bridge#135. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway Dist#3-$1,821.04; Use Tax - $34,650.66; County Sales Tax - $297,584.47. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Commissioner Skidmore briefly stepped out of the meeting to speak with DA Hermanson.
Kay County Sheriff Everette Van Hoesen addressed the BOCC regarding Writs and transports. He said it is killing his budget and he gave several examples. Sheriff Van Hoesen said he would like the matter to be placed on future agendas. He also mentioned the recent shooting in Grant County where the Chief of Police was shot and he said he would no longer send out a deputy by himself.
Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Serv.Fee: 84, Wright, Greg, 258.00, Juvenile Transports; 85, Visual Solutions, 75.00, Cards; 86, Tebow, Alma, 114.00, Blanket For Juvenile Transport; 87, Tebow, Daniel L., 669.00, Blanket For Juvenile Transport; 88, Oklahoma Dept Of Public Safety, 350.00, Blanket For Teletype Fee; Drug Court: 15, Dilbeck, Brenda, 250.00, Training; 16, Advantage Graphics, 288.00, Banner; County Sales Tax Fund: 262, OK Natural Gas, 1077.68, Utility Bill; 263, Hubris Communications, 24.95, Monthly E-Mail; 264, ABL Management, 25171.39, Inmate Food Trays; 265, Quality Water Service, 463.65, Blanket for water; 266, Verizon Wireless, 219.84, Blanket For Phone Services; 267, Fuelman Of Oklahoma, 244.13, Blanket For Fuel; 268, McDonald Computer Services LLC, 2892.28, Computer
Services; 269, OK Correctional Industries, 2829.70, Desk; 270, Lowes Companies Inc., 1258.64, Blanket For Supplies; 271, Kay County JFA #124183, 340673.24, Tax Collections; 272, Jones, John, 401.74, Refund;
General: 416, AT&T Mobility, 9.17, Cell phone service; 417, Standley Systems, 25.00, Maintenance Agree.; 418, Fuelman Of Oklahoma, 50.51, Fuel; 419, AT&T, 55.00, Internet Fee; 420, AT&T, 60.00, Internet; 421, Clark Contracting Co LLC, 51535.12, Demolition; 422, COPS Products LLC, 498.50, Pant; 423, Oklahoma State University, 9021.00, Contractual Services; 424, Keen, Susan B., 233.05, Travel; 425, Cline, Holly L, 73.03, Mileage;
Health: 80, Siler, Nancy, 108.10, July Travel; 81, Sigrid Krause, 49.45, Travel; 82, OK Correctional Industries, 5010.00, Chairs; Highway: 380, Brandts, 283.59, Misc Parts; 381, G & B Auto, 300.00, Blanket for parts; 382, AMC Urgent Care Plus, 60.00, Testing; 383, Deere Credit Inc, 7461.17, ; 384, AMC Urgent Care Plus, 75.00, Physical; 385, Warren Power And Machinery, 3053.14, Blades; 386, J J Keller & Associates, 100.83, Books; 387, OSU-CTP, 125.00, Training; 388, Welch State Bank, 4133.65, Lease Purchase Payment; 389, Kelle Oil Company, 219.24, Tire; 390, Blackwell Coop, 80.00, Chemicals; 391, Shanks, Jason R, 208.46, Travel; 392, Johnson, Vance Howard,
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 9:46 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 21st day of September, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS