The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, September 8, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 4, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; David Wilkie, Assistant District Attorney (ADA); Susan Keen, Kay County Assessor; Don Jones, Kay County Detention Center Director (KCDCD); Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of August 31, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Oklahoma Juvenile Affairs claim for June 2015 in the amount of $2,440.98.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented an Inmate Population Analysis report showing the total inmate count of 262, total inmate bond amount-$12,983,582.43, total charges against inmates-781, charges as misdeamenant-40, charged as felon-221 and Jones noted the sex offenders count is up and is at 13.  The report also showed age range, ethnic report and other various listings.

 

Motion was made by Johnson and seconded by Shanks approving Resolution No. 15, 16-55, a resolution authorizing and approving the assessment of a fee in all civil cases filed in the District Court of Kay County for the purchase of enhancing existing or providing additional security for the Kay County Courthouse.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving reimbursement claim for the Election Board Secretary Salary for the month of August 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving designating dates for Kay County as holidays for the calendar year 2016.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks said his crews were at Hardy Road on Bridge 18 setting forms and hauling drilling rig out to the site and hope to finish this week or next.  Crews are also mowing and using the boom mower.

 

Commissioner Johnson noted his crews were mowing, completing black top roads, bar ditches, grading and hauling gravel.

 

Commissioner Skidmore said crews were digging and hauling shale, blading, making necessary repairs on Bridges 190 & 30 on wing wall between the bridges, removing and hauling debris, replacing guard rails on Bridge 195, mowing and spraying road sides.  He noted the FEMA early May disaster response is completed and have received payment.  Skidmore said 500 truckloads of top rock and base material will need to be hauled in and said there is six major projects.  He also praised his staff for their hard work and diligence toward the FEMA disaster job. 

 

Motion was made by Shanks and seconded by Skidmore approving going out for bid to sell miscellaneous equipment, Dist#1 (corrected from agenda that read Dist#3).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson Tabling on Cooperative Agreement between the BIA and Kay County for a Road Maintenance Contract for Dist#1, #2 & #3.  ADA Wilkie said he had concerns with the agreement regarding wording obligating the county to fix county owned properties on matters BIA reported needed repaired with no limit listed.  Wilkie said he didn’t want the county to be drained of their funds.  He also had concerns that the amount of money declines in 2018 and he didn’t understand why the funding started with $50,000 then an increment up $75,000 and then a decline in 2018 back to $50,000.  Commissioner Johnson suggested wording “only do repairs that were requested and only obligate the county to fix with the money received from the BIA.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for August 2015:  Treasurer.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to deposit funds:  Res#15, 16-53, Highway Dist#1-$357.00, reimbursement for corrugated pipe; Res#15, 16-54, Highway Dist#3-$5,491.92, FEMA DR4222 PW59.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#1-$357.00; Highway Dist#3-$5,491.92; Highway-$62.63 (corrected from agenda that read $62,63), D#1-$20.88; D#2-$20.87; D#3-$20.88; Preservation Fee-$4,360.00; County Clerk Lien Fee-$1,107.25; Public Buildings Authority-$1,408.84.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Shanks and seconded by Skidmore approving a Payroll Claim (for an office that forgot to turn a claim in for part time hours).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2014/2015 PURCHASE ORDERS:

2014-2015 General: 2515, Southwest Business Products, 548.90, Supplies; Health: 516, Lowes Companies Inc., 27.48, Supplies; Highway: 2245, RRY Services LLC, 13045.22, Bridge Project

FY 2015/2016 PURCHASE ORDERS:

2015-2016 PBA: 6, Ultimate Pest Management LLC, 44.00, Blanket For Pest Control; Reimburse: 7, Dell Inc, 327.99, Computer Services; 8, Southwest Business Products, 97.97, Supplies; Serv.Fee: 74, Quality Water Service, 56.90, Blanket / Water & Rental; 75, AT&T, 722.95, Blanket For Monthly Bill; 76, AT&T, 85.86, Blanket For Monthly Bill; 77, Leach Paper Co., 187.68, Blanket For Supplies; 78, Transunion Risk, 72.50, Blanket for Software Services; 79, Burkes Classic Restoration, 2386.00, Blanket for maint.; 80, McDonald Computer Services LLC, 99.99, Blanket for Software Services; 81, Safelite Fulfillment Inc, 266.90, windshield; 82, Burkes Classic Restoration, 440.00, Labor; 83, Sequoyah Enterprises Inc, 139.56, Juvenile Detention; Training: 8, Lowes Companies Inc., 473.08, Misc Parts;

Drug Court: 14, Redwood Toxicology Laboratory, 390.50, Drug Test; County Sales Tax Fund: 247, Briggs Hardware, 305.80, Supplies; 248, Cards Service Center, 2466.79, Supplies; 249, AT&T, 1255.00, Monthly internet fee; 250, AT&T, 818.30, Monthly phone bill; 251, MSSI Inc, 3784.12, Parts; 252, Turn Key Health Clinics, LLC, 21250.00, Blanket  for medical serv; 253, Fuelman Of Oklahoma, 457.69, Blanket For Fuel; 254, Bob Barker, 995.24, Supplies; 255, Northern Safety Co. Inc., 139.69, Boots; 256, American Telephone, 94.00, Repairs; 257, McDonald Computer Services LLC, 2389.86, Equipment; 258, City of Newkirk, 12600.15, Blanket For Monthly Bill; 259, McDonald Computer Services LLC, 1000.00, Blanket for repairs; General: 381, OSU/CLGT, 200.00, Registration; 382, Hilton Garden Inn Norman, 664.00, Travel; 383, Valero Short Stops, 92.01, Fuel; 384, Quality Water Service, 42.70, Water & Service; 385, Lowes Companies Inc., 50.10, Supplies; 386, Trane Building Services, 3454.00, Maintenance Agree.;

387, OK Natural Gas, 113.97, Billing; 388, Touchtone Communications, 37.29, Billing; 389, Clearwater Enterprises, 53.07, Billing; 390, Quality Water Service, 39.25, Water; 391, Galaxie Business, 55.31, Copier contract; 392, Dewitt, Corbin, 80.50, Travel; 393, Klumpp, Larry, 469.20, Travel; 394, Grace, Lindsay, 196.65, Travel; 395, J & P Supply, 287.68, Supplies; 396, Quality Water Service, 25.15, Water; 397, Take Ten Tire, 523.72, Blanket For Vehicle Maintenance; 398, Southwest Business Products, 402.58, Blanket For Supplies; 399, Quality Water Service, 92.20, Blanket / Water & Rental; 400, J & P Supply, 257.02, Blanket For Supplies; 401, Briggs Hardware, 284.51, Blanket For Supplies; 402, OPERS, 567.00, Retirement; 403, City of Newkirk, 5116.11, Billing; 404, Bkl Incorporated, 2313.17, Architectural Services; 405, Quality Water Service, 14.70, Water; 406, Pioneer Technology Center, 48.00, Maps; 407, MailFinance, 1125.00, Lease; 408, Wells Plumbing, 215.00, Plumbing Repairs; 409, Legacy Signs Banners, 90.00, Graphics; 410, Ford Refrigeration Service, 915.00, Repairs; 411, Black Hills Ammunition, 798.00, Ammunition; 412, Infogroup, 285.00, Directory; 413, Grainger, 129.83, ; 414, Southwest Business Products, 76.71, Supplies; 415, Kennedy, Christine, 146.05, Travel; Health: 63, Lowes Companies Inc., 17.90, Supplies; 64, Centerpoint Energy Arkla, 32.14, Billing; 65, Lowes Companies Inc., 1709.05, Refrigerator; 66, Beaston, Amanda, 102.93, Travel; 67, Ana Beets, 164.45, Travel; 68, Allen, Jeanine, 78.20, Travel; 69, June Fetters, 46.00,

Travel; 70, Fowler-Goins, Mary, 46.00, Travel; 71, Rose Ann McChristian, 116.15, Travel; 72, Tanya Pike, 41.40, Travel; 73, Harley, Wanda, 20.13, Travel; 74, STC, 58.51, Copier maintenance; 75, STC, 34.00, Copier maintenance; 76, Merrifield Office Plus, 507.96, Toner; 77,               Merrifield Office Plus, 37.21, Organizer; 78, American Telephone, 94.00, Phone; 79, Reid, Matthew, 374.71, Travel; Highway: 353, Kelle Oil Company, 153.48, Fuel & Misc. Blanket; 354, Locke Auto Parts, 426.26, Supplies; 355, Rural Water District #3, 49.91, Water Service; 356, Ponca City Publishing Co. Inc, 36.00, Billing; 357, Lowes Companies Inc., 136.44, Filters; 358, Lowes Companies Inc., 28.48, Supplies; 359, AT&T, 142.22, Billing; 360, OK Natural Gas, 85.88, Billing; 361, Newkirk Auto Parts, 390.13, Parts; 362, Mike Redding, 497.00, Shale; 363, Filter Care Of Missouri, 50.30, Filter Service; 364, Asphalt Producers Inc, 992.75, Asphalt; 365, RCB Bank, 1814.15, ; 366, SNB NA, 1704.06, ; 367, Deere Credit Inc, 1381.36, ; 368, KanOkla Networks, 35.00, Monthly internet fee; 369, Welch State Bank, 2389.75, Lease Purchase Payment; 370, Hats Auto Supply, 186.87, Blanket for parts; 371, RCB Bank, 3096.08, Lease Purchase Payment; 372, Caterpillar Financial Services Corp, 7611.71, Lease Purchase Payment; 373, Security National Bank, 4278.59, Lease Purchase Payment; 374, Deere Credit Inc, 2471.94, Lease Purchase Payment; 375, Yellowhouse Machinery Co, 95.90, ; 376, G & B Auto, 1423.56, Tires; 377, Shanks, Jason R, 192.44, Mileage; 378, Direct Discount Tire, 579.00, Tire; 379, Total Com Inc., 250.00, Radio Service

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn, 9:57 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

 

 

 

*************************************

 

Approved this 14th day of September, 2015.

 

                           _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

***************************************