The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 24, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on August 21, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Jan Heffner and Mike Landis, Bear Creek Rural Fire Department; John D. Williamson, Newkirk; Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of August 17, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Oklahoma Juvenile Affairs claim for May 2015 in the amount of $3,357.43. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Discussion was made by John Williamson regarding load limit signs between Traders Bend and Highway 77 north bound off Brake Rd.: Williamson expressed his many concerns with the gravel truck traffic; he noted the damage these trucks are doing to these roads is horrendous. He said before long due to all this traffic all the north/south roads will need repaired. He suggested rerouting the trucks to the highway and at least receive some state funding. He also suggested putting “no loaded trucks” signs up and have the sheriff patrol.
Commissioner Shanks said when one road gets too bad to travel the trucks just go to the next road.
Williamson said he has spoken with Senator Fields and recommended a fee be put on travel.
Commissioner Shanks said there was legislation “HB 1775” regarding that and the bill got voted down. He said this is a really large problem in the southeastern part of the state.
Commissioner Johnson said he is concerned about this issue and appreciated Williamson’s concerns. He said it can’t be solved today and he will study the loaded truck routes.
Discussion was made by John Williamson regarding road grader operator training: Williamson indicated the BOCC crews have created a second bar ditch by leaving material on the side of the road with a gap between the material pile and the edge of the road (he brought pictures of the roads) and he explained.
Commissioner Shanks said the county does not have the time or the money to pull every ditch in the county.
Commissioner Johnson mentioned the county has received an unusual amount of rain this year and are working hard to keep the roads in condition.
Williamson said he understood but stated this has been an ongoing problem for a long time and expressed how the BOCC needs to correct the problem of which way the water runs.
Discussion was made by John Williamson regarding unscheduled public appearances not being on the agenda: Williamson said there is no place on the agenda to just say thanks to a commissioner or to speak if one needs to get something off their chest. He pointed out that policies regarding this matter need to be put in place, suggesting a time frame, how many people are allowed to speak, etc.
Commissioner Johnson said he is the one that wanted this change and reiterated he wanted the public to follow the same rules as the BOCC. He pointed out that if citizens speak under “unscheduled public appearances” the BOCC cannot respond because it is not an agenda item and by the item being listed the BOCC can offer feedback.
Jail Director Report: Don Jones, KCDCD, presented a report noting 219 as the current head count, 54 arrested and released over the weekend and 119 for the week, arrested and released from August 1, 2015-313, daily average of 211, minimum amount of inmates-194, maximum amount of inmates-224, 11 inmates sentenced to county time, 19 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison), 14 weekenders and sanctions, 12 paid contracts with BIA and Bridgeway currently are holding two (2) inmate on writs (prison to court).
Motion was made by Shanks and seconded by Johnson approving Renewal Agreement between Kay County Health Department and Green Automated Solutions for equipment Kardex-130. DA Hermanson pointed out that from a legal stand point the renewal is fine. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Contract by and between the Kay County Health Department and Anco Services, Inc., to provide janitorial services at 433 Fairview, Ponca City and 1706 South Main, Blackwell. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said his crews were putting in pipe on Home Road and will start Judo Road tomorrow, blading, mowing and hauling rock Peckham and Coleman Rd.
Commissioner Johnson noted his crews were grading roads, hauling gravel, mowing, using a boom mower on bridge areas, taking out trees, overhauling tandem trucks, posting speed limit signs, 911 signs, replacing and putting new reflector signs up by Sun N Fun and finishing up FEMA projects.
Commissioner Skidmore said crews were digging, hauling shale and rock, mowing, replacing signs and working with FEMA. He mentioned the 6-7 inch rain south of Tonkawa and said the roads are torn up and will need considerable amount of work done.
Motion was made by Skidmore and seconded by Shanks approving Resolution No. 15, 16-50, County Road Machinery and Equipment Revolving Fund to purchase a 10 Wheel Truck with Dump Bed for Dist#3. Motion carried: Shanks, aye; Johnson, abstained; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Resolution No. 15, 16-51, Authorizing Application for Financial Assistance from the Rural Economic Action Plan (REAP) Fund, to request funding for Bear Creek Rural Fire District to complete the fire station. Jan Heffner, Chair and Mike Landis, Vice-Chairman of the Bear Creek Fire District said they have appreciated all the cooperation from the county. Ms. Heffner noted two years they applied to build the station and now they are applying so the station can be completed with a training room, etc. She noted the amount needed is approximately $10-$15,000. Ms. Heffner said they have had fund raising events to help with needed items as well. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Resolution for Disposing of Equipment: Res#15, 16-49, Court Clerk, oak metal desk. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds: Res#15, 16-48, Open Dump Reward-$97.50, collections for July 2015 reward fee. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations: Open Dump Reward-$97.50. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on August 28, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 General: 2513, J & P Supply, 30.95, Janitorial Supplies; 2514, J & P Supply, 650.52, Supplies; Highway: 2240, Cintas Corporation Loc, 1026.29, Uniforms; 2241, AT&T, 140.61, Billing
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Lien Fee: 2, Vyve Broadband, 34.76, Cable; PBA: 4, Ultimate Pest Management LLC, 155.00, Spraying;
Serv.Fee: 52, OK Board Of Tests For Alcohol, 62.00, Certification; 53, Galaxie Business, 41.59, Copier maintenance; 54, Security Transport Services, 741.40, Transport Prisoner; 55, Van Hoesen, Everette H., 193.20, Travel; Training: 5, G & C CONCRETE CO, 623.00, Concrete; Drug Court: 13, Ball Trophy & Engraving Co., 25.00, Plaques;
County Bridge & Road Improvement: 1, G & C CONCRETE CO, 5580.00, Concrete; 2, Johnston Concrete Pumping LLC, 972.50, Pump truck; 3, River Ridge Construction Llc, 3722.50, Concrete Pour & Finish; County Sales Tax Fund: 148, Dell Marketing L.P., 6550.08, Equipment; 149, Southwest Paper, 958.04, Supplies; 150, Fuelman Of Oklahoma,
370.13, Fuel; 151, P & K Equipment, 8505.07, Tractor; 152, McDonald Computer Services LLC, 2799.93, Equipment; 153, Locke Auto Parts, 337.26, Equipment; 154, Grainger, 167.55, Supplies; 155, Brandts, 611.93, Tools; 156, Merrifield Office Plus, 488.21, Supplies; 157, Locke Auto Parts, 68.00, Supplies; General: 234, OK State Auditor & Inspector, 32476.28, Auditing; 235, Ponca City News, 386.13, Publication; 236, OSU Cooperative Extension Serv, 9020.75, Contractual Services; 237, Fleetcor Technologies, 1714.12, Blanket For Fuel; 238, Ponca City News, 1063.80, Blanket for publications; 239, J & P Supply, 475.06, Blanket For Supplies; 240, AT&T, 507.97, Billing; 241, AT&T, 288.18, Phone; 242, Cintas Corporation Loc, 183.65, Linen Service; 243, Vyve Broadband, 34.76, Cable; 244, AT&T, 23.19, Phone; 245, AT&T, 44.58, Phone; 246, Ultimate Pest Management LLC, 370.00, Lawn Care; 247, Billings, Samantha G, 151.47, Travel; 248, Stuart, Nicolas H, 150.35, Travel; 249, Reese, Tammy J., 120.75, Mileage; 250, County Assessors Assoc Of OK, 25.00, Dues; 251, AT&T, 104.67, Blanket For Phone Services; 252, Merrifield Office Plus, 15.72, Ink pads; Health: 46, Sigrid Krause, 265.65, July Travel; 47, ANCO Services, 2085.00, Janitorial Services; 48, GlaxoSmithKline Pharmaceutical, 626.10, Medical; 49, Ponca City Utility Authority, 2281.79, electric bill; 50, Bank Of The West, 8358.13, Loan Payment; 51, City of Blackwell, 709.81, electric bill; 52, STC, 86.90, Copier maintenance; 53, STC, 52.80, Copier maintenance; 54, J & P Supply, 394.47, Paper Products; 55, Moore Medical Corp., 419.35, Sharps Containers; Highway: 234, AT&T, 264.36, Long distance and serv.; 235, Embassy Suites - Norman, 87.00, Lodging; 236, Mike Redding, 435.00, Shale; 237, City of Blackwell, 495.96, Billing; 238, Valk Manufacturing Company, 7464.00, Blades; 239, Tonkawa News, 9.00, Ad; 240, AMC Urgent Care Plus, 50.00, Drug screening; 241, CODA, 75.00, Registration; 242, AT&T, 153.87, Telephone; 243, Dish Network, 35.82, Satellite service; 244, Harlands Diesel, 2294.18, Blanket for repairs; 245, Dub Ross Co. Inc., 7335.00, Pipe; 246, Cross Oil, 3044.25, Supplies; 247, Circuit Engineering District #8, 537.50, Signs; 248, AMC Urgent Care Plus, 60.00, Drug screening; 249, Cross Oil, 12454.08, Fuel; 250, T & C Asphalt Materials LLC, 800.00, Cold Laid Asphalt; 251, Direct Discount Tire, 3586.68, Tires; 252, Direct Discount Tire, 922.88, Tires; 253, Office Of Management & Enterprise Service, 14000.00, Loan Payment; 254, Southwest Business Products, 31.80, Paper; 255, Circuit Engineering District #8, 827.25, Signs; 256, Shanks, Jason R, 156.98, Travel; 257, Johnson, Vance Howard, 106.84, Mileage
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:28 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 31st day of August, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS