The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 17, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on August 14, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Harold Hughs, Kay County Detention Center Director (KCDC); Cheryl Howard, Kay County Election Board Secretary; Donna Parker, Oklahoma Court Services (OCS); Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Shanks led the Flag Salute.
Motion was made by Skidmore and seconded by Johnson approving regular meeting minutes of August 10, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Harold Hughs, KCDC, presented a report noting 219 as the current head count, 58 arrested and released over the weekend and 124 for the week, arrested and released from August 1, 2015-220, daily average of 208, minimum amount of inmates-194, maximum amount of inmates-224, 10 inmates sentenced to county time, 22 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison), (12) weekenders and sanctions, twelve (12) paid contracts with BIA and Bridgeway currently are holding two (2) inmate on writs (prison to court).
Report by Donna Parker, OCS, presenting the number of community service hour’s defendants are working and the projects they are involved in: Total hours completed-552.75; total number of clients that submitted community service hours-118; monetary value of service performed-$4007.44. Completed events: Habitat for Humanity, Salvation Army, Humane Society Project, Camp McFadden, Albright United Methodist Breakfast, Habitat for Humanity Restore and Dave Morgan Foundation where clients performed various duties. Up-coming projects: Salvation Army, Humane Society Project, Camp McFadden, Dave Morgan Foundation, Habitat for Humanity, Habitat for Humanity Restore, Albright United Methodist Breakfast and Newkirk Main Street Authority-Charile Adam’s Day (photographs were attached with the report).
No action was taken on using BKL Engineers for professional services on the courthouse entryway. Commissioner Shanks said he discovered a firm out of Iowa called Karr Tuckpointing that does free inspections on masonry buildings. Commissioner Johnson said he was interested in looking for a different engineering firm as he has not been pleased with BKL Engineers.
Motion was made by Johnson and seconded by Shanks approving Amended Resolution Approving Weight Limits for District#3 (Res#15, 16-34 approved August 3, 2015) 10 ton weight limit on the following roadways located in District#3: 6 ˝ miles of roadway on 13th Street, lying between Chrysler Avenue and Tonkawa School; 2 miles of roadway on Hubbard Road, lying between P Street and Highway 177 and 4 miles of roadway on Hubbard Road, lying between U Street and Union. Also 19 ton weight limit on the following roadways: 1 mile of roadway on 44th Street, lying between Ferguson and Highway 11 and Ferguson, lying between 29th Street and 44th Street. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said his crews were putting in a new pipe on “P” Street, blading, mowing and hauling rock east on River Road.
Commissioner Johnson noted his crews were grading, hauling gravel, mowing, trimming trees, hauling gravel to stock piles, replacing county road signs, cleaning ditches from past rains, replaced a 56” culvert pipe and cleaning bar ditches.
Commissioner Skidmore said crews were pouring concrete on Bridge 86 to get the decking finished. He noted Bridge 135 on North Ave. Street was closed, hauling shale, blading, getting estimates for FEMA disaster, hauling debris to DEQ burn sites, replacing signs, cleaning ditches on state line, mowing and spraying. Skidmore thanked Commissioner Johnson for help he received on 76th Street.
Motion was made by Johnson and seconded by Shanks approving Road Maintenance Contract with BIA for Dist#1 and Dist#2. Johnson said this is a Kaw Nation Project and Kaw Nation will determine how the money will be split between Dist#1 & #2. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Cooperative Agreement between the U.S. Bureau of Indian Affairs and Kay County, Brake Road Reconstruction Project. Johnson noted this Agreement is with Kaw Nation and in the amount of $1,300,000.00. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving closing Bridge No. 136 for repairs-location I35 & Hwy. 60 west ˝ mile; 1 mile south and ˝ mile west. Commissioner Skidmore said this is in his district and said crews are working to get this bridge opened. He said the pilings are at water level and new pilings were being driven. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on ETR Contract Renewal Extensions, Dist#3. Commissioner Skidmore noted he had made a payment in the amount of $84,000.00 with FEMA reimbursement money and said he is trying to get a renewal extension for the remaining balance with CED. Commissioner Johnson said the CED wants paid in full. Skidmore said he is working with Donnie Head, CED, on this matter.
Motion was made by Johnson and seconded by Skidmore approving the following Public Service/Pipeline Crossing Line Installation: CEJA Corp., SW4/SW4 S13 T25N R1E ending NW4/NW4 S24 T25N R1E, Crossing Riverview Drive, Dist#1. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving final approval of all documents relating to county owned properties that sold during the special commissioner’s sale on August 11, 2015. Kay County Treasurer Christy Kennedy said all properties but one was sold. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following July 2015 Kay County Monthly Reports: Court Clerk (3); Assessor (2); Election Board (2); Health Department. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Resolution for Disposing of Equipment: Res#15, 16-46, Court Clerk’s office, Intimus 26CC3 Cross Cut Shredder. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Resolution No. 15, 16-43 adopting a Less than Three Ton Action Plan for Bridge No. 136, 36N31203018003 pursuant to Transportation Commission Policy (OAC 730:10) and whereas Bridge 136 in Dist#3 will be temporarily closed by Monday, August 17, 2015, until the county can rebuild the bridge to an operating rating of 3 tons or greater using Force Account funds. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Resolution No. 15, 16-44 for the BOCC to participate in the County Road Machinery and Equipment Revolving Fund because the county does not have sufficient funds to purchase a 10 Wheel Truck with dump bed, Dist#3. Skidmore explained this is a 3% flat fee for 84 months interest free and three pieces of equipment may be purchased by Kay County and noted the filing of the application needs to be done between August 1st and October 1, 2015. Commissioner Johnson asked Skidmore if he was comfortable purchasing this equipment and taking on more debt and Johnson reminded Skidmore he still has a building to move or build. Commissioner Johnson said he is concerned. Skidmore said this equipment is needed for the FEMA disaster and will use FEMA reimbursement money to pay for this purchase. Motion carried: Shanks, aye; Johnson, abstained; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving on the following Resolutions to deposit funds: Res#15, 16-40, Highway Dist#2-$718.50, sale of scrap metal; Res#15, 16-41, Child Abuse Prevention-$153.36, donations from jurors; Res#15, 16-42, Highway Dist#1-$1,500.00, Public Service/Pipeline Crossing Line Installation; Res#15, 16-45, Highway Dist#3-$14,061.75, FEMA, PA-4064 PW118v.1&v.2 #2987; Res#15, 16-47, Highway Dist#1-$170.40, Reimbursement 12 gauge corrugated pipe. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$359,225.42, D#1-$119,741.80; D#2-$119,741.81; D#3-$119,741.81; Highway Dist#1-$1,500.00; Highway Dist#2-$718.50; CBRI 105C-$22,531.10; Treasurer’s Mortgage Certification-$80.00; County Sales Tax-$340,673.24; Use Tax-$32,080.45; Child Abuse Prevention-$153.36; Visual Inspection Reimbursement-$842.05; CBRI 105C-$18.16; County Improvement-$0.18; Highway Dist#2-$11.05; PBA-Pioneer Technology Center-$1.22; PBA-Tonkawa Public Schools-$0.85; Highway Dist#3-$14,061.75; Drug Court-$4,423.00; Highway Dist#1-$170.40. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations: Assessor M&O-$360.00 to Treasurer M&O. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Discussion on method BOCC plans to handle “public comments” in the future: Commissioner Johnson said he wanted this on the agenda to discuss. Johnson said if an individual comes to the meeting and speaks under “Unscheduled Public Appearances” the BOCC cannot make any comment back to them because it is not a detailed agenda item. Johnson said if the BOCC wants to address a matter it has to be listed on the agenda and feels it should be the same for the public. Johnson said he wants the public to be treated like the BOCC and play by the same rules.
Commissioner Shanks said he understands Johnson’s point but at the same time he feels like the public should be able to come and speak freely during the “Unscheduled Public Appearances”.
DA Hermanson mentioned there are advantages both ways and pros and cons both ways. Hermanson suggested the item not be listed as an “action” item.
Motion was made by Johnson and seconded by Shanks to make the individuals wanting to speak during a BOCC meeting listed as a specific item on the agenda. The public would need to contact County Clerk Reese and request to be on the agenda by Thursday at 4 p.m. before the following Monday they wish to speak. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no Unscheduled Public Appearances made.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Health: 515, STC, 79.00, Maintenance; Highway: 2239, Dub Ross Co. Inc., 8999.14, Pipe;
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Serv.Fee: 35, Fleetcor Technologies, 1729.87, Fuel; 36, Fleetcor Technologies, 1287.98, Fuel; 37, Kansas Turnpike Authority, 15.65, Turnpike fees; 38, Leach Paper Co., 278.13, Supplies; 39, Transunion Risk, 70.75, Software Support; 40, Wright, Vicki, 66.00, Juvenile Transports; 41, Tebow, Alma, 231.00, Juvenile Transports; 42, Tebow, Daniel L., 699.00, Juvenile Transports; 43, UPS Store, 9.75, Shipping; 44, Wright, Greg, 243.00, Juvenile Transports; 45, OK Dept. of Public Safety, 350.00, OLETS; 46, Safelite Auto Glass, 367.84, Windshield Repair; 47, Tebow, Daniel L., 234.00, Blanket For Juvenile Transport; 48, McDonald Computer Services LLC, 499.95, Blanket for Software Services; 49, Fisher Tinting, 145.00, Tint; 50, Progressive Business Publication, 159.00, Subscription; 51, AT&T, 36.97, Telephone Service; Training: 4, G & C CONCRETE CO, 623.00, Concrete; Drug Court: 6, Redwood Toxicology Laboratory, 75.00, Drug Testing; 7, Staples, 135.31, Supplies; 8, Gold-N-Treasures, 29.34, Key Fobs; 9, Ramey Price Cutter Supermarkets, 90.98, Refreshments; 10, ODMHSAS, 702.00, Registration; 11, Call2 Test, 136.00, Billing; 12, OK Court Services Inc, 5000.00, Coordinator Fees; County Sales Tax Fund: 135, Baskin Hadley & Stevens PC, 375.00, Accounting services; 136, Hubris Communications, 24.95, Monthly E-Mail; 137, OK Natural Gas, 1131.37, Utility Bill; 138, Verizon Wireless, 219.72, Cellular phone bill; 139, COPS Products LLC, 261.20, Supplies; 140, Fuelman Of Oklahoma, 461.29, Blanket For Fuel; 141, Global Equipment Company, 371.75, Equipment; 142, Grainger, 175.70, Supplies; 143, McDonald Computer Services LLC, 779.98, Supplies; 144, Merrifield Office Supply, 164.46, Supplies; 145, Archer Manufacturing, 432.00, Supplies; 146, McDonald Computer Services LLC, 240.00, Shipping; 147, American Telephone, 366.00, Repairs; General: 217, AT&T Mobility, 9.49, Cell phone service; 218, Quality Water Service, 42.70, Water & Service; 219, Okla. Juvenile Justice SVCS, 232.60, Juvenile Detention; 220, Quality Water Service, 92.65, Water & Service; 221, AT&T, 700.00, Telephone Service; 222, Bankers Credit Card Services, 61.29, Out Of County Expenses; 223, Quality Water Service, 85.50, Water; 224, Magic Wand Carpter Cleaning Inc., 85.00, Carpet Cleaning; 225, Burkes Classic Restoration, 2364.00, Blanket For Vehicle Maintenance; 226, Briggs Hardware, 137.66, Blanket For Supplies; 227, Card Service Center, 28.90, Out Of County Expense; 228, Southwest Business Products, 39.00, Stamp; 229, Pemberton Chevrolet, 96.05, Sensor; 230, McDonald Computer Services LLC, 169.97, Equipment; 231, Galaxie Business, 140.00, Supplies; 232, Kennedy, Christine L., 131.10, Mileage; 233, Northwest District CODA, 70.00, Registration; Health: 38, Ana Beets, 357.65, July Travel; 39, Rose Ann McChristian, 93.15, July Travel; 40, Tanya Pike, 88.55, July Travel; 41, Shred-It USA, 26.50, Shredding; 42, Staples Credit Plan, 50.25, Supplies; 43, STC, 86.90, Monthly Maintenance; 44, STC, 34.00, Monthly Maintenance; 45, STC, 116.60, Monthly Maintenance; Highway: 200, Sober Brothers, 2704.95, Native Material; 201, ACCO, 95.00, Registration; 202, Embassy Suites - Norman, 87.00, Hotel Accomadations; 203, Southwest Trailers & Equipment, 479.25, Rim; 204, Embassy Suites - Norman, 174.00, Lodging; 205, Pioneer Hydraulics, 260.25, Misc Parts; 206, Action Truck Parts, 799.90, Misc Parts; 207, O Reilly Auto Parts, 75.73, Truck repairs-parts; 208, Southwest Truck Parts, 254.24, Truck repairs-parts; 209, Action Truck Parts, 224.37, Truck repairs-parts; 210, Quality Water Service, 67.95, Water; 211, NAPA, 378.06, Parts; 212, Lowes Building Center, 291.92, Misc Parts; 213, Circuit Engineering District #8, 37.00, Signs; 214, Grant County Dist #3, 4957.34, Rock; 215, Circuit Engineering District #8, 300.00, Signs; 216, Evans & Associates, 3171.75, Asphalt; 217, Deere Credit Inc, 7461.15, Lease payment; 218, Deere Credit Inc, 1502.61, Lease Purchase Payment; 219, Grant County Dist #3, 1711.63, Rock; 220, Myers Tire & Supply, 122.10, Breaker Bar; 221, Cross Oil, 9793.20, Diesel Fuel; 222, Dish, 82.00, Billing; 223, Kay Electric Cooperative, 378.00, Monthly Electric Service; 224, Direct Discount Tire, 568.93, Tire; 225, Skidmore, Paul, 56.57, Meals; 226, Burk Oil Co Inc., 3244.80, Fuel; 227, Rick's Service Center & Discount Tire, 85.00, Tire repair; 228, Office Of Management & Enterprise Service, 72000.00, ETR Fund Reimbursement; 229, Office Of Management & Enterprise Service, 12370.00, ETR Fund Reimbursement; 230, Safety Kleen, 127.96, Parts washer; 231, Zee Medical, 59.40, Medical Supplies; 232, Zee Medical, 161.65, Medical Supplies; 233, Wilson Propane, 11.68, Propane
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:29 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 24th day of August, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS