The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 10, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on August 7, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Don Jones and Harold Hughs, Kay County Detention Center Director (KCDC); Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of August 3, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 210 as the current head count, 44 arrested and released over the weekend and 107 for the week, arrested and released from August 1, 2015-27, daily average of 202, minimum amount of inmates-194, maximum amount of inmates-212, 11 inmates sentenced to county time, 15 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison), eight (8) weekenders and sanctions, nine (9) paid contracts with BIA and Bridgeway currently are holding two (2) inmate on writs (prison to court).
Motion was made by Skidmore and seconded by Shanks approving Service Agreement with Trane Building Services (chiller unit). DA Hermanson noted the contract was legally fine. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Agreements for remote terminal capabilities in the Assessor’s office by and between the BOCC and: Vesta V. Miller, Inc. DA Hermanson noted the starting date of the services was on July 7, 2015 until January 1, 2016, a six month agreement, not an automatic renewal. Kay County Assessor explained the use of the contract with her office was to be able to view properties from their home. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said his crews busted headwalls on Bridge 18, grading, changing blades on graders and mowing.
Commissioner Johnson noted his crews were hauling and spreading gravel, mowing, trimming trees, overhauled a tandem truck, repairing and replacing road signs and posting new signs according to recent Resolution passed. Johnson said he thought Hubbard Road would be 120 days before finished and mentioned every time it rained contractor was given an extension.
Commissioner Skidmore said the bridge over Birds Nest Creek on the five year plan will start tomorrow. His crews are blading, hauling rock, mowing and handling telephone call requests.
Motion was made by Johnson and seconded by Shanks Tabling Road Maintenance Contract with BIA for Dist#1 and Dist#2. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore Tabling Cooperative Agreement between the U.S. Bureau of Indian Affairs and Kay County, Brake Road Reconstruction Project. DA Hermanson discussed the contract with the BOCC and said he wanted to make them aware that $200,000.00 of this project would be funded by the county. Commissioner Johnson said it was in-kind money meaning the county would furnish the labor, hauling and grading equal to that amount. Hermanson pointed out the contract said “county funds”. Johnson said he wanted to table so he could speak with Tom Simpson regarding the language. Johnson noted this job is for the first two miles from the highway and would either be concrete or eight inches of asphalt. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installation for Saddlehorn Pipeline Company, LLC, Dist#3: SE4/SE4 S19 T26N R2W ending NE4/NE4 S30 T26N R2W, W. Highland Ave.; SE4/NE4 S30 T26N R2W ending SW4/NW4 S29 T26N R2W, “S” 140th Str.; NE4/SE4 S32 T26N R2W ending NW4/SW4 S33 T26N R2W, “S” 124th Str.; SE4/SW4 S33 T26N R2W ending NE4/NW4 S4 T25N R2W, W. North Ave.; SE4/SE4 S4 T25N R2W ending SW4/SW4 S3 T25N R2W, “S” 108th Str.; SE4/SW4 S10 T25N R2W ending NE4/NW4 S15 T25N R2W, W. Fountain Rd.; SE4/NE4 S15 T25N R2W ending SW4/NW4 S14 T25N R2W, S. 92nd Str.; SE4/SE4 S14 T25N R2W ending NE4/NE4 S22 T25N R2W, W. Riverview Rd.; NE4/NE4 S22 T25N R2W ending NW4/NW4 S24 T25N R2W, S76th Str.; SW4/SE4 S24 T25 R2W ending NW4/NE4 S25 T25N R2W, W. White Eagle; SE4/NE4 S25 T25N R2W ending SW4/NW4 S30 T25N R1W, S. 60th Str.; SW4/SE4 S30 T25N R1W ending NW4/NE4 S31 T25N R1W, W. Cowboy Hill Rd.; NE4/SE4 S31 T25N R1W ending NW4/SW4 S32 T25N R1W, S. 44th Str.; SE4/SW4 S32 T25N R1W ending NE4/NW4 S5 T25N R1W, W. County Line Rd. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following July 2015 Kay County Monthly Reports: County Clerk (2); Treasurer. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Programming Resolution No. 15, 16-39, to replace bridge and approaches, CN 135 NBI#18724 Structure#36E0230N3160007, JP 31988, Dist#3. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving on the following Resolutions to deposit funds: Res#15, 16-35, Highway, Dist#2-$489.75, sale of scrap metals; Res#15, 16-36, Highway, Dist#2-$13,045.22, BIA Bridge 247 FY 14/15 H3102-81; Res#15, 16-37, Highway, Dist#3-$84,370.46, FEMA DR 4064 PW118; Res#15, 16-38, Highway, Dist#3-$7,500.00, 14 Public Service/Pipeline Crossing Line Installations. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Sheriff’s Service Fee-$25,578.44 is the corrected amount from what was approved on 8-3-15 ($38,000.29); Highway-$65.10, D#1-$21.70; D#2-$21.70; D#3-$21.70; Highway Dist#2-$13,045.22; Highway Dist#3-$84,370.46; Highway Dist#2-$489.75; Highway Dist#3-$7,500.00; Preservation Fee-$4,635.00; County Clerk Lien Fee-$3,080.00; Treasurer’s Mortgage Certification-$610.00; Public Buildings Authority-$1,408.84. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no Unscheduled Public Appearances made.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Dennis Bonewell announced he would be attending a state conference August 18-20, 2015.
Motion was made by Johnson and seconded by Shanks approving Payroll Verifications for July 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 General: 2503, Lowes Companies Inc., 339.65, Supplies; 2504, Lowes Companies Inc., 335.97, Blanket For Supplies; 2505, Lowes Companies Inc., 284.95, Supplies; 2506, Briggs Hardware, 218.64, Supplies; 2507, Tonkawa News, 253.05, Publication; 2508, Spok Inc, 177.67, Pager Service; 2509, Tonkawa News, 1880.20, Publication; 2510, STC, 129.00, Copier contract; 2511, AT&T, 60.00, Internet Fee; 2512, Quality Water Service, 31.10, Billing; Health: 509, STC, 31.00, Maintenance; 510, STC, 52.61, Maintenance; 511, STC, 48.00, Copier contract; 512, STC, 79.00, Maintenance; 513, Stolhand Heating & Air, 159.43, ; 514, Ponca City News, 254.45, Guides; Highway: 2238, Embassy Suites - Norman, 172.00, Lodging;
FY 2015/2016 PURCHASE ORDERS:
2015-2016 PBA: 2, Ultimate Pest Management LLC, 199.00, Spraying; 3, Floor Care Specialists, 1205.00, Cleaning;
Training: 3, Lowes Companies Inc., 38.36, Supplies; Drug Court: 5, Dilbeck, Brenda, 250.00, Registration;
Use Tax: 1, Rick Scott Construction, 1213.00, Change Order; County Sales Tax Fund: 117, Cards Service Center, 598.41, Supplies; 118, Baumert, Cummings & Hiatt, 299.29, Professional services; 119, Take Ten Tire, 670.94, Labor And Service; 120, Take Ten Tire, 624.20, Labor And Service; 121, McDonald Computer Services LLC, 1000.00, Repairs/Parts/Labor; 122, Briggs Hardware, 37.57, Supplies; 123, ESW Correctional Healthcare, 21250.00, Medical Services; 124, City of Newkirk, 11685.93, Utility Bill; 125, Farha Wholesale Co., 992.69, Supplies; 126, Fuelman Of Oklahoma, 447.32, Fuel; 127, Fuelman Of Oklahoma, 599.49, Fuel; 128, ABL Management, 21644.52, Inmate Food Trays; 129, M & M Mico Systems Inc, 2500.00, Support; 130, Global Equipment Company, 349.80, Supplies; 131, Global Equipment Company, 941.18, Supplies; 132, McDonald Computer Services LLC, 1319.96, Supplies; 133, Merrifield Office Supply, 415.96, Supplies; 134, Kay County JFA #124183, 314158.14, Tax Collections; General: 185, Younger-Holmes Electrical Contractors, 250.22, Electrical Work; 186, Quality Water Service, 52.25, Water; 187, Rogers Oil Co., 243.16, Fuel; 188, City of Newkirk, 4769.84, Billing; 189, Spok Inc, 177.67, Pager Service; 190, STC, 84.00, Copier maintenance; 191, Ultimate Pest Management LLC, 422.00, Spraying; 192, OEMA, 35.00, Dues; 193, NODA, 3500.00, Dues; 194, One Net, 50.00, Website host; 195, AT&T, 55.00, Internet Fee; 196, Dewitt, Corbin, 669.98, Travel; 197, Klumpp, Larry, 874.23, Travel; 198, Grace, Lindsay, 788.10, Travel; 199, Stuart, Nicolas H, 97.81, Reimburse For Expenses; 200, CODA, 627.00, Dues; 201, Younger-Holmes Electrical Contractors, 157.27, Electrical Work; 202, CommunityWorks, 486.80, Juvenile Detention; 203, Southwest Business Products, 257.66, Supplies; 204, TASC, 8750.00, Contractual Services; 205, STC, 84.00, Copier maintenance; 206, Spok Inc, 177.67, Pager Service; 207, Fusion, 263.27, Telephone; 208, Reese, Tammy J., 197.53, Travel; 209, Kennedy, Christine L., 131.10, Mileage; 210, Cline, Holly L, 98.90, Mileage; 211, Keen, Susan, 197.91, Reimburse For Expenses; 212, Leaming, Janell M, 71.66, Reimburse For Expenses; 213, Lawhon, Chandice M, 70.05, Reimburse For Expenses; 214, Boyer, Amber L, 71.47, Reimburse For Expenses; 215, Air Med Care, 398.00, Membership dues; 216, Fleetcor Technologies, 1135.87, Fuel; Health: 20, Beaston, Amanda, 75.90, July Travel; 21, Fulsom, Donna, 112.70, July Travel; 22, Allen, Jeanine, 46.00, July Travel; 23, June Fetters, 46.00, July Travel; 24, Fowler-Goins, Mary, 118.45, July Travel; 25, Michelle Ailey, 50.60, July Travel; 26, Brownfield, Misttina, 275.78, July Travel; 27, Harley, Wanda, 17.25, July Travel; 28, Turf Surfers, 765.00, Lawn Care; 29, Walmart Community BRC, 63.38, Supplies; 30, City of Blackwell, 658.36, Billing; 31, AT&T Mobility, 388.65, Billing; 32, Southwest Business Products, 371.02, Supplies; 33, Merrifield Office Supply, 298.27, Supplies; 34, Paper Thermometer Co., 83.45, Thermolabels; 35, Mail Finance, 313.11, Lease; 36, STC, 52.80, Monthly Maintenance; 37, STC, 34.00, Monthly Maintenance; Highway: 165, Rural Water District #3, 50.93, Water Service; 166, Sober Brothers, 2890.35, Road rock; 167, Total Com Inc., 250.00, Radio Service; 168, Unifirst Holdings Inc, 579.86, Janitorial Services; 169, G & B Auto, 493.00, Repairs; 170, Lowes Companies Inc., 151.03, Supplies; 171, Alcohol & Drug Testing Inc, 158.80, Drug Testing; 172, Alcohol & Drug Testing Inc, 100.80, Testing; 173, Action Truck Parts, 499.89, Misc Parts; 174, Evans & Associates, 2180.25, Asphalt; 175, G & B Auto, 295.00, Parts; 176, California Contractors, 179.40, Clothing; 177, Deere Credit Inc, 1381.36, Lease payment; 178, CODA, 75.00, Registration; 179, Southwest Business Products, 392.05, Laminator; 180, Kelle Oil Company, 224.76, Supplies; 181, KanOkla Networks, 35.00, Internet Fee; 182, RCB Bank, 1814.15, Lease payment; 183, SNB NA, 1704.06, Lease payment; 184, P & K Equipment, 347.37, Parts; 185, Southwest Truck Parts, 300.00, Wheel; 186, Filter Care Of Missouri, 133.15, Filter Service; 187, Filter Care Of Missouri, 64.55, Filter Service; 188, Shanks, Jason R, 234.92, Travel; 189, Johnson, Vance Howard, 142.60, Travel; 190, Deere Credit Inc, 2465.67, Lease payment; 191, Security National Bank, 4278.59, Lease payment; 192, Welch State Bank, 2389.75, Lease payment; 193, Caterpillar Financial Services Corp, 7611.71, Lease Purchase Payment; 194, Welch State Bank, 4133.65, Lease Purchase Payment; 195, RCB Bank, 3096.08, Lease Purchase Payment; 196, Alcohol & Drug Testing Inc, 188.80, Testing; 197, Floor Care Specialists, 365.00, Cleaning; 198, J & P Supply, 20.43, Cups; 199, Locke Auto Parts, 339.47, Batteries
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:06 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 17th day of August, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS