The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 3, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 31, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Don Jones and Harold Hughs, Kay County Detention Center Director (KCDC); Cheryl Howard, Kay County Election Board Secretary; Rhonda Stephens, Kay County Deputy Treasurer; Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Skidmore and seconded by Johnson approving regular meeting minutes of July 27, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 196 as the current head count, 46 arrested and released over the weekend and 91 for the week, arrested and released from August 1, 2015-27, daily average of 199, minimum amount of inmates-194, maximum amount of inmates-202, 11 inmates sentenced to county time, 10 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison), 10 weekenders and sanctions, seven (7) paid contracts with BIA and Bridgeway currently are holding four (4) inmate on writs (prison to court).  Jones also included a report comparison with 2015 and 2014 for the month of July and Fiscal Year Reports back to 2010-2011.

 

Commissioner Shanks asked if BOCC could move down to Item No. 9 on the Agenda and DA Hermanson said it was permissible.

 

Motion was made by Johnson and seconded by Shanks approving Commissioners Sale on the following properties:  105 N. 10th Tonkawa, O T Blk 14 Lots 4-7, School Dist#87A (selling to James Pedigo in the amount of $500.00).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving Addendum to the Detention Services Agreement Contract between Tulsa County Juvenile Detention Home and Kay County.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Contract with Clark Construction for demolition of old Newkirk High School.  DA Hermanson said he reviewed the contract and felt everything was in place, such as the Maintenance Bond, Liability, etc.  Commissioner Johnson said the work would begin today.  Cheryl Howard asked if someone in her office could have one of the chairs in the auditorium and she was told it would have to be purchased.  Johnson said the limestone rock is the only thing remaining that belongs to the county.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson Tabling Road Maintenance Contract with BIA for Dist#1 and Dist#2.  Commissioner Johnson said changes are still needed and would like to give the District Attorney time to review.  Commissioner Skidmore asked about Dist#3.  Commissioner Johnson said only a small portion of Kaw Nation roads are in Dist#3 and funding for his district will be handled with a separate contract.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Agreements for remote terminal capabilities in the Assessor’s office by and between the BOCC and:   Robert Barker.  DA Hermanson said his only concern with this agreement is the renewal portion but said because it says “may” be renewed for another one-year period it was fine.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving Reimbursement Claim for Election Board Secretary Salary for July 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.  

 

County’s responsibility with county burials on indigent families:  DA Hermanson noted he contacted several other counties regarding this matter and only heard back from three counties.  Payne and Lincoln County does not have a policy regarding county burials in place.  Canadian County only assists with truly indigent cases where there are no relatives, home, etc. but they do not have a written policy.  Hermanson suggested the county put a written policy in place.

 

Commissioner Johnson asked DA Hermanson if he ever heard from the Adult Protective Service so the county could be sure we are assisting an indigent individual.  Johnson also asked Hermanson how the BOCC are to know if applications are being filled out correctly and if persons are truly indigent; Johnson noted the BOCC just wants to be good stewards with county monies.  Johnson noted he would write the policy and have DA Hermanson review.

 

Motion was made by Johnson and seconded by Shanks Tabling county’s responsibilities on county burials on indigent families for further review by DA Hermanson.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving repairs to the singing tower clock located in front of the courthouse (paying out of General Government Maintenance & Operation account).  Clerk Reese said the company is located in Cincinnati, Ohio and a two hour job would cost around $615.00 ($495 for the first hour and $120 for each additional hour).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

No action was taken on courthouse front and back entryway.  Commissioner Shanks will contact contractors.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks said his crews were spraying on River Road and tearing out Bridge 18 with a crane.

 

Commissioner Johnson noted his crews were mowing, making asphalt repairs on Washunga Road and maintaining Hardy Lane and Brake Road.

 

Commissioner Skidmore said his crews were driving roads to get repair costs for FEMA, digging shale, hauling rock, mowing, blading and mentioned asking NRCS if they would engineer 13th Street for cost repair.

 

Motion was made by Johnson and seconded by Shanks not to go forward with ten percent county match for signal cost on Canteen Road south of Newkirk.  Commissioner Johnson said this was requested by the former commissioner and Johnson doesn’t feel it is a major traffic road.  Johnson said he has requested for this to be done on Brake Road instead of Canteen Road and ODOT would assist with this project.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Programming Resolution No. 15, 16-32, to replace bridge and approaches, CN 141 NBI#01655 Structure#36E0230N3290003, JB 31845, Dist#1.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Resolution No. 15, 16-34, adopting a 10 ton weight limit on roadways 6 ½ miles on 13th Street, lying between Chrysler Ave. and Tonkawa School 2 miles of roadway on Hubbard Rd., lying between “P” Street and Hwy. 177 4 miles of roadway on Hubbard Rd., lying between “U” Street and Union; 16 ton weight limit on roadways on 44th Street, lying between Ferguson and Doolin.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolution for Disposing of Equipment:  Res#15, 16-33, Court Clerk’s office, E221 Monitor, J-218-75, sn#CNK3270F30 to be junked.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving on the following Resolutions to deposit funds:  Res#15, 16-30, County Sales Tax, $200.00, reimbursement for deferred compensation contributions made on behalf of an employee; Res#15, 16-31, Highway, Dist#1, $178.50, reimbursement for 18”x10ft 14 gauge corrugated pipe for Robert Barker.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Sheriff’s Service Fee-$38,000.29; Highway-Dist#1-$178.50; Highway-$187.34, $62.44-Dist#1; $62.45-Dist#2; $62.45-Dist#3.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

There were no Unscheduled Public Appearances made.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Commissioner Johnson stepped out of the meeting briefly to speak with DA Hermanson

 

FY 2014/2015 PURCHASE ORDERS:

2014-2015 Serv.Fee: 468, Watch Guard Video, 62.00, Video Equipment; 469, Watch Guard Video, 471.00, Video Equipment; General: 2495, AT&T, 288.18, Phone bill; 2496, Rogers Oil Co., 182.20, Fuel; 2497, AT&T Mobility, 10.56, Cell phone service; 2498, Quality Water Service, 36.75, Water & Service; 2499, Top Secret Document Destruction Svcs, 42.00, Shredding; 2500, OSU Cooperative Extension       Serv, 600.00, Training; 2501, TKK Electronics, 6604.00, Computer; 2502, OSU Cooperative Extension Serv, 146.81, ; Health: 508, Ana Beets, 213.90, Travel; Highway: 2235, RRY Services LLC, 39570.30, Repairs; 2236, OK Natural Gas, 40.24, Gas service; 2237, Warren Cat, 15777.79, Repairs

FY 2015/2016 PURCHASE ORDERS:

2015-2016 PBA: 1, Duggan, Ben & Markesha, 900.00, Maintenance; Serv.Fee: 28, Farha Wholesale Co., 209.40, Supplies; 29, AT&T Mobility, 500.00, Internet; 30, AT&T, 150.00, Telephone Service; 31, McDonald Computer Services LLC, 59.99, Labor; 32, CODA, 75.00, Registration; 33, AT&T Mobility, 41.39, Internet; 34, AT&T, 11.77, Billing; County Sales Tax Fund: 100, Bob Barker Co, 1814.37, Supplies; 101, M & M Mico Systems Inc, 750.00, Software; 102, AT&T, 835.12, Monthly phone bill; 103, ABL Management, 2303.81, Inmate Food Trays; 104, AT&T, 1255.00, Monthly internet fee; 105, Quality Water Service, 325.25, Water Service; 106, Baskin Hadley & Stevens PC, 2528.50, Accounting services; 107, ACCO, 148364.00, Insurance; 108, Quality Water Service, 478.10, Water Service; 109, Ultimate Pest Management LLC, 150.00, Spray; 110, Kay Office Equipment, 167.81, Monthly Maintenance; 111, Fuelman Of Oklahoma, 510.00, Fuel; 112, McDonald Computer Services LLC, 975.93, Supplies; 113, Bob Barker Co, 444.06, Supplies; 114, Brandts, 857.00, Supplies; 115, Merrifield Office Supply, 339.31, Supplies; 116, Brandts, 975.26, Supplies; General: 162, Newkirk Herald Journal, 20.80, Subscription; 163, OSU/CLGT, 200.00, Registration; 164, Hilton Garden Inn Norman, 498.00, Travel; 165, Valero Short Stops, 151.92, Fuel; 166, Take Ten Tire, 1750.28, Vehicle Maintenance; 167, Fleetcor Technologies, 1589.43, Fuel; 168, Southwest Business Products, 161.92, Supplies; 169, Walmart Community, 114.20, Supplies; 170, Cintas Corporation Loc, 183.65, Linen Service; 171, AT&T, 1974.07, Billing; 172, AT&T, .50, Phone; 173, AT&T, 37.70, Phone; 174, TM Consulting, 273.00, Annual Licensing; 175, Wards Air Conditioning, 200.00, Repairs; 176, Wards Air Conditioning, 609.45, Repairs; 177, AT&T, 85.00, Monthly Service; 178, Southwest Business Products, 83.04, Supplies; 179, Ponca City Center LLC, 1416.00, Rent; 180, Blair, Cody D, 18.40, Mileage; 181, Southwest Business Products, 222.10, Supplies; 182, Quality Water Service, 231.15, Water; 183, Oklahoma Tax Commission, 37.00, Registration; 184, Secretary of State, 10.00, Notary Bonds; Health: 11, Wehunt, Amy, 72.45, July Travel; 12, AT&T, 427.30, Monthly Phone Service; 13, Bank Of The West, 7960.13, Loan Payment; 14, Centerpoint Energy Arkla, 32.69, Gas bill for blackwell; 15, Ponca City Utility Authority, 2415.95, Electric Charges; 16, Language Line Services,

312.91, Billing; 17, OK Natural Gas, 98.02, Billing; 18, Stolhand Heating & Air, 186.77, Repairs; 19, Locke Supply, 81.54, Battery; Highway: 141, Ponca City Utility Authority, 661.49, Electric Service; 142, Ponca City.Net, 108.00, Wireless Phone Service; 143, Centerpoint Energy Arkla, 45.10, Billing; 144, Cintas Corporation Loc, 763.17, Uniform Service; 145, G & B Auto, 279.00, Misc Parts; 146, Warren Power And Machinery, 2194.00, Parts; 147, Galaxie Business, 70.31, Copier maintenance; 148, City of Blackwell, 386.27, Billing; 149, Yellowhouse Machinery Co, 128.25, Mirrors; 150, Hercules Tire Sales, Inc, 5015.28, Tire; 151, Cross Oil, 3297.28, Fuel; 152, Direct Discount Tire, 519.22, Tires; 153, AT&T, 724.14, Damages; 154, Direct Discount Tire, 998.31, Tire; 155, Direct Discount Tire, 1088.64, Tire; 156, Ponca City Publishing Co. Inc, 36.00, Monthly Service; 157, Southwest Truck Parts, 87.50,

Parts; 158, Bruce Davis Alignment, 55.00, Alignment; 159, P & K Equipment, 126.78, Filters; 160, Southwest Business Products, 583.33, Parts; 161, P & K Equipment, 63.85, Fitting; 162, Southwest Business Products, 27.88, Supplies; 163, Kelle Oil Company, 15.00, Repairs

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:18 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

 

 

 

 

 

 

 

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Approved this 10th day of August, 2015.

 

 

 

                           _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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