The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 27, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on July 24, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Don Jones and Harold Hughs, Kay County Detention Center Director (KCDC); Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of July 20, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Oklahoma Juvenile Affair Claims for March 2015-$3,436.68/April 2015-$2,968.90. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 194 as the current head count, 44 arrested and released over the weekend and 120 for the week, arrested and released from July 1, 2015-310, daily average of 199, minimum amount of inmates-185, maximum amount of inmates-213, 13 inmates sentenced to county time, eight (8) inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison), seven (7) weekenders and sanctions, seven (7) paid contracts with BIA and Bridgeway currently are holding four (4) inmate on writs (prison to court).
Motion was made by Shanks and seconded by Johnson approving the following Agreements for remote terminal capabilities in the Assessor’s office by and between the BOCC and: Martens Appraisal; Clark Contracting Company, LLC. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Commissioners Sale on the following properties: 321 S. 12th Ponca City, OK – PC-Bungalow Hts Blk 2 N20.5’ of Lot 33 and all Lot 34 & S4.5’ of Lot 35, Sch. Dist. 71A (sold to Lance Miller at $100.00); Blackwell Westside Mobile Apts. Lot 22, Sch. Dist. 45A (sold to Robert Husted at $300.00). BOCC questioned Treasurer Kennedy about the amount for these properties and Kennedy said she didn’t have a problem with the amounts and noted it would get these properties back on the tax rolls and the county would not have to maintain once sold. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Kay County Health Department (KCHD) and Watson Construction, Inc. (to repair the damage to the facility on the northwest corner of the building). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
County’s responsibility with county burials on indigent families: Commissioner Johnson told DA Hermanson the BOCC needed assistance and his legal advice. Hermanson said the county sets the policy and the county has set up a budget to assist but the county is not obligated to help with burial when the person owned a home because that would not be considered indigent. Several questions were asked regarding who would file a lien, filing claims and probate; Hermanson answered with several different scenarios as to how that could be handled. Johnson asked if the funeral home didn’t pick up the body whose responsibility would it fall upon. Hermanson said it would be in the best interest of the county if the body was picked up; he said he would contact the funeral homes in Kay County and try and get some of these questions answered. Johnson also asked Hermanson how the BOCC are to know if applications are being filled out correctly and if persons are truly indigent; Johnson noted the BOCC just wants to be good stewards with county monies.
Motion was made by Johnson and seconded by Shanks Tabling county’s responsibilities on county burials on indigent families for further review by DA Hermanson. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said his crews were mowing, blading, moved crane to Hardy Road to tear out Bridge 18 and noted Bridge 247 is completed.
Commissioner Johnson noted his crews were grading, hauling materials to repair washed out areas, mowing, trimming trees so combines get through, repairing holes on asphalt roads and replacing and repairing county signs.
Commissioner Skidmore said his crews were blading, hauling rock to wash out areas and mowing. He noted FEMA engineers and representatives were here today checking areas to come with a dollar amount on the extensive repairs that will need to be made.
Motion was made by Johnson and seconded by Shanks Tabling ten percent county match for signal cost on Canteen Road south of Newkirk. Shanks said county would have to come with 10% of the costs involved to do this and the amount would be approximately $260,000; he noted he did not think this was feasible. Johnson said he wanted to research this matter and make sure it is needed. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Memorandum of Agreement (Kay County Road Improvement) roadway runs south from River Road, beginning at River Road, ½ mile east of Payne Road and traveling south approximately one (1) mile and then turning east for approximately ¼ of a mile. Shanks said the Corps Engineering wants the county to spread rock and noted it is on their right-of-way. Hermanson said he can only advise them regarding whether or not the agreement is appropriate as to form and a legal document, but cannot give permission for approval. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on the following Public Service/Pipeline Crossing Line Installations: Chilocco Windfarm, LLC, SW4/SW4 S21 T29N R2E ending NW4/NW4 S32 T28N R2E, parallel to “N 3310 Rd”, Dist#2.
Motion was made by Shanks and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installations: Apex Clean Energy, NW4/NW4 S35 T29N R1E ending NE4/NE4 S34 T29N R1E, N. “T” Street, Dist#2. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Resolution No. 15, 16-26: Commissioner Johnson said this Resolution was to cleanup all weight limits on black top roads and to clarify weight limits in Dist#1. He noted these roads were previously posted by the former commissioner but a Resolution was never put into place for clarification. The Blue Lake Quarry situation was mentioned. Hermanson said the reason for the weight limits should be to preserve the roads.
Motion was made by Johnson and seconded by Skidmore approving Resolution No. 15, 16-26, approving weight limits for Dist#1, adopting a 10 ton weight limit on Hubbard Road lying between “P” Str. and Waverly Str. (8 miles of roadway); adopting a 15 ton weight limit 2 miles of roadway on Union Str., lying between Riverview Rd. & Oakland Ave., 1 mile of roadway on Pecan Rd., lying between Hubbard & Coleman Rd. 4 miles of roadway on Enterprise Rd., lying between Lake and Coleman Rd. 1.5 miles of roadway on Enterprise Rd, beginning ½ mile North of Tower Rd. and continuing to Kildare Rd. 2 miles or roadway on Ferguson Rd., lying between 106 Lane and Hard Lane 6 miles of roadway on 106 Lane, lying between Tower & River Rd. 8 miles of roadway on Kildare Rd., lying between Pleasant View & Rocky Ridge Rd. 5 miles of roadway on Rock Cliff Rd., lying between Kildare and River Rd. 3 miles of roadway on LA Cann, lying between Kildare & Canteen Rd. Commissioner Johnson said the reason for the weight limits was to preserve the roads. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Resolution No. 15, 16-27, establishing a maximum speed limit of 25 miles per hour on South Acker Hill Rd., from Coleman Rd. south to Dead End at NOC Cove, and (striking the legal maximum speed limit of 25 miles per hour for Brake Rd., from Traders Bend Rd. to Hwy. 77 from the Resolution). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on Kay County Monthly Reports for June 2015 (none were presented).
Motion was made by Skidmore and seconded by Shanks approving the following Resolution for Disposing of Equipment: Res#15, 16-24, Assessor’s office, several items to be junked (see Resolution on file in the County Clerk’s office). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to deposit funds: Res#15, 16-25, Highway Dist#1-$43,240.00, sold a 2006 Peterbilt Truck Tractor; Res#15, 16-28, Highway Dist#2-$29.28, reimbursement for overpayment; Res#15, 16-29, Highway Dist#2-$452.00, sale of scrap metal. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway Dist#1-$43,240.00; Highway Dist#2-$452.00; Highway Dist#2-$29.28; County Sales Tax-$200.00; County Sales Tax-$14,385.02; County Sales Tax-$44,324.47. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no Unscheduled Public Appearances made.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Johnson and seconded by Skidmore approving Anco Services bid of $1,160.00 for the Ponca City office and $475.00 for the Blackwell location on Bid#2015-32 Janitorial Services for Health Departments (Ponca City & Blackwell). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Treasurer’s year-end financial reports and financial resolutions for 2016: Treasurer Kennedy explained the reports noting the balances for fiscal year end were reported on all different funds, investments, end of year bank statements, cancelled vouchers, outstanding warrants, she gave general information on the school districts, outstanding taxes and taxes paid in protests. Kennedy said the resolutions were designating the deputies in her office, banks used in Kay County and the safe located in her office.
Motion was made by Johnson and seconded by Shanks approving Payroll with warrants to be released on July 30, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Preservation Fee: 5, Ham BookBinding Co., 57500.00, Repairs; County Sales Tax Fund: 1380, Southwest Paper, 921.96, Supplies; General: 2489, Bankers Credit Card Services, 249.61, Out Of County Expenses; 2490, OK Natural Gas, 113.97, Billing; 2491, AT&T, 507.97, Billing; 2492, Tonkawa News, 1532.46, Publication; 2493, Clearwater Enterprises, 103.11, Gas service; 2494, Staples, 87.95, Office Supplies; Health: 506, Allen, Jeanine, 11.50, Travel; 507, Staples Credit Plan, 314.24, Supplies; Highway: 2232, Lampton Welding, 155.49, Supplies; 2233, AT&T, 128.59, Long distance and serv.; 2234, Quality Water Service, 46.40, Water
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Preservation Fee: 3, Underground Vault & Storage Inc, 13.65, Microfilm storage; Reimburse: 5, Safelite Auto Glass, 272.85, windshield; 6, Southwest Business Products, 26.51, Supplies; Serv.Fee: 12, McDonald computer Services LLC, 679.95, Computer; 13, Sequoyah Enterprises Inc, 255.86, Juvenile Detention; 14, Texas County Juv. Det. Center, 1115.68, Juvenile Detention; 15, Sac & Fox Juvenile Detention, 21.11, Juvenile Detention; 16, Kansas Turnpike Authority, 16.95, Turnpike fees; Training: 2, PC Concrete, 3224.00, Concrete; County Sales Tax Fund: 16, McDonald Computer Services LLC, 139.99, Monitor; 17, Hot Shot Power Washing Inc, 490.00, Cleaning; 18, Simplex Grinnell, 2326.67, Inspections; 19, Fuelman Of Oklahoma, 398.19, Fuel; 20, Southwest Paper, 967.00, Supplies; 21, Farha Wholesale Co., 989.37, Supplies; 22, Fuelman Of Oklahoma, 320.76, Fuel; 23, Farha Wholesale Co., 2700.00, Supplies; 24, Brandts, 31.99, Supplies; 25, Brandts, 69.98, Supplies; General: 35, Fleetcor Technologies, 1542.97, Fuel; 36, Fusion, 259.38, Telephone; 37, Vyve Broadband, 34.76, Cable; 38, Ponca City News, 84.00, Subscription; 39, Postmaster, 144.00, box rental; 40, Fleetcor Technologies, 1450.33, Fuel; 41, Galaxie Business, 67.54, Copier contract; 42, Special-Ops Uniforms, 109.98, Pant; 43, County Treasurers Assoc Of Okla, 175.00, Membership dues; 44, Kay Office Equipment, 526.00, Maintenance Agree.; 45, Burkes Classic Restoration, 1873.56, Repairs; 46, Mobile Radio Service Inc, 62.50, Repairs; 47, Newkirk Herald Journal, 25.00, Subscription; 48, Tonkawa News, 30.00, Subscription; 49, Postmaster, 165.00, box rental; 50, CODA, 75.00, Registration; 51, CODA, 75.00, Registration; 52, Ok Employment Security Commission, 885.00, Unemployment; 53, Zee Medical, 122.60, Medical Supplies; 54, Ponca City Center LLC, 1416.00, Rent; Health: 8, Falco Alarm Co., 213.00, Monitoring; 9, Ponca City News, 84.00, Subscription; 10, AT&T, 262.07, Billing; Highway: 52, Roden, David A, 500.00, Reimbursement; 53, AT&T, 151.32, Telephone Service; 54, Grant County Dist #3, 6499.20, Crusher Run; 55, Grant County Dist #3, 4978.35, Rock; 56, AT&T, 140.66, Monthly phone bill; 57, Snow Glass Company, 400.00, Window; 58, OK Natural Gas, 85.78, Monthly gas bill; 59, Owen Auto Supply, 993.78, TRUCK PARTS; 60, J & P Supply, 40.98, Towels; 61, Circuit Engineering District #8, 201.00, SIGN; 62, Filter Care Of Missouri, 135.75, Filters; 63, Circuit Engineering District #8, 214.00, Signs; 64, G & B Auto, 243.00, Misc Parts; 65, Kelle Oil Company,
1142.00, Tires; 66, Shanks, Jason R, 109.83, Mileage; 67, Yellowhouse Machinery Co, 2937.80, Blades; 68, P & K Equipment, 125.06, Parts; 69, Yellowhouse Machinery Co, 54.19, Parts; 70, Action Truck Parts, 996.60, Parts; 71, Warren Cat, 12.79, Parts; 72, Dish Network, 35.82, Satellite service; 73, Take Ten Tire, 67.40, Repairs; 74, Direct Discount Tire, 442.84, Tire; 75, G & B Auto, 4384.45, Tires; 76, Lowes Companies Inc., 52.22, Tools; 77, P & K Equipment, 23.56, Bolts; 78, CODA, 75.00, Registration; 79, Oklahoma Tax Commission, 39.00, Tag & Title; 80, Dish, 17.00, Billing
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:48 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 3rd day of August, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS