The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 20, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 17, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Billie Chrz, Assistant District Attorney (ADA); Everette Van Hoesen, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Cheryl Howard, Kay County Election Board Secretary; Don Jones and Harold Hughs, Kay County Detention Center Director (KCDC); Donna Parker, Oklahoma Court Services (OCS); Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of July 13, 2015 and special meeting minutes of July 9, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Donna Parker, OCS, reported the total hours completed were 510.46, total number of clients that submitted community service hours were 105 and monetary value of service performed was $3,700.84 that saved the community.  Completed Events:  Humane Society Project, Habitat for Humanity, Salvation Army, Camp McFaddin, Kay County District No. 1 Road Cleanup, Albright United Methodist Breakfast, VFW, Habitat for Humanity Restore – clients did various types of duties.  Up-Coming Projects:  Humane Society Project, Habitat for Humanity, Salvation Army, Camp McFadden, Albright United Methodist Breakfast, Dave Morgan Foundation and Habitat for Humanity Restore.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 205 as the current head count, 56 arrested and released over the weekend and 111 for the week, arrested and released from July 1, 2015-225, daily average of 202, minimum amount of inmates-193, maximum amount of inmates-211, 16 inmates sentenced to county time, 13 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison), nine (9) weekenders and sanctions, eight (8) paid contracts with BIA and Bridgeway currently are holding three (3) inmate on writs (prison to court). 

 

Motion was made by Shanks and seconded by Johnson approving Beverage Permit Application for The Rib Crib BBQ, Inc. located at 1209 E. Prospect Ave. in Ponca City.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.  

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Health Department (KCHD) Contracts/Agreements: Contract between FALCO Alarm Company and KCHD; Contract between Shred-It and KCHD; Contract between KCHD and Laboratory Associates, Inc., to provide radiology and phlebotomy services; Contract between KCHD and Newkirk Public School District, to provide Behavioral Health Services to students and/or families of students; Contract between KCHD and Corey Inmon, dba Turf Surfers, to provide lawn care.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the Local Elected Officials (LEO) Consortium of Northwestern Oklahoma.  Shanks explained this was federal money passed down through the Governor’s office for distribution.  He said these were Workforce Oklahoma scholarships to help provide work scholarships.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

No action was taken with Kay Electric Cooperative regarding PNE Wind Project and access to public right-of-way.

 

Motion was made by Shanks and seconded by Johnson approving County Officers and Deputies Association Annual Membership dues in the amount of $627.00.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.  

 

Motion was made by Skidmore and seconded by Johnson declining Application for Financial Assistance/County Burial & Affidavit of Financial Inability to Pay because he was a home owner (with the understanding if BOCC finds out he did not own his home they will reconsider the matter).   Before motion was made Commissioner Johnson asked ADA Billie Chrz if their office ever received a ruling from the Protective Service regarding this matter.  Ms. Chrz said they have made the contacts but have not received a telephone call back about this issue.  Commissioners Shanks asked how BOCC are to know if a family does not have the money to pay?  ADA Chrz said the family cannot be declared indigent if they own a home.  She indicated that when a family probates an estate the first things paid are medical treatment and funeral services.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.  

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks said his crews are finishing rocking Bridge 247 and putting up guard rails, working on “T” Street building the road up, blading and mowing.

 

Commissioner Johnson noted his crews were having difficulty keeping up with the mowing.  Crews are also blading and making repairs on asphalt roads.  Johnson noted they continue to work on FEMA documentation.

 

Commissioner Skidmore noted crews were removing trees in two different locations, blading, hauling rock, filling in washed-out areas, putting in culverts, mowing and using trustees from KCDC to weed eat.

 

Motion was made by Johnson and seconded by Shanks approving Resolution No. 36-2015 Interlocal Cooperative Agreement with Contiguous Counties (DA Hermanson made a correction to a Statute Number that was referenced).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks Tabling Resolution No. 36-2015 approving Interlocal Cooperative Agreement with Contiguous Counties.  DA Hermanson noted the statute that was cited on the Resolution was not accurate.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Resolution No. 15, 16-22, believing it to be in the best interest for the welfare and safety of the citizens of Kay County to establish a maximum speed limit of forty-five (45) miles per hour on Brake Road from Traders Bend Road to Highway 77.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Resolution No. 15, 16-23, lowering the speed limit to forty-five (45) miles per hour on Oakland Avenue between Ranch Drive and Waverly.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson Tabling the following Public Service/Pipeline Crossing Line Installations:  Chilocco Windfarm, LLC, SW4/SW4 S21 T29N R2E ending NW4/NW4 S32 T28N R2E, parallel to “N 3310 Rd”, Dist#2.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Kay County Monthly Reports for June 2015:  Health Department; Court Clerk (3).   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Resolution for Disposing of Equipment:  Res#15, 16-21, Treasurer’s office, Smart UPS battery back-up and HON high back black leather chair.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

No action was taken on Resolutions to deposit funds (none were presented). 

 

Motion was made by Skidmore and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$409,303.31, D#1-$136,434.44; D#2-$136,434.43; D#3-$136,434.44; Highway Dist#2-$15.15; CBRI 105C-$14,933.83; CBRI 105C-$18.45; County Improvement-$0.17; Public Buildings Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$1.26; PBA-Tonkawa Public Schools-$0.88.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

There were no Unscheduled Public Appearances made.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

10:00 a.m. bid opening on Bid#2015-32 Janitorial Services for Health Departments (Ponca City & Blackwell) as follows:  ANCO Services-$1,610.00 per month for Ponca City location and $475.00 per month for Blackwell location.  ANCO was the only bid received. 

 

Motion was made by Shanks and seconded by Johnson Tabling Bid#2015-32 Janitorial Services for Health Departments (Ponca City & Blackwell).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Treasurer’s year-end financial reports and financial resolutions for 2016:  Treasurer Kennedy explained the reports noting the balances for fiscal year end were reported on all different funds, investments, end of year bank statements, cancelled vouchers, outstanding warrants, she gave general information on the school districts, outstanding taxes and taxes paid in protests.  Kennedy said the resolutions were designating the deputies in her office, banks used in Kay County and the safe located in her office.

 

Motion was made by Shanks and seconded by Johnson approving the Treasurer’s year-end financial reports and financial resolutions for FY 2016.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

Questions from the BOCC continued.

 

Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on July 30, 2015.    Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

FY 2014/2015 PURCHASE ORDERS:

2014-2015 Serv.Fee: 465, Tebow, Daniel L., 468.00, Juvenile Transports; 466, Tebow, Alma, 438.00, Juvenile Transports; 467, Winburn, Chuck, 114.00, Juvenile Transports; County Sales Tax Fund: 1377, Archer Manufacturing, 432.00, Soap; 1378, OK Natural Gas, 1113.39, Utility Bill; 1379, Cooks Direct, 415.72, ; General: 2485, City of Newkirk, 5030.73, Utility Bill; 2486, Touchtone Communications, 42.13, Phone; 2487, Midwest Printing, 814.04,

Checks; 2488, OK State Auditor & Inspector, 8344.25, Audit Expense; Health: 499, Laboratory Associates, 540.00, Lab work; 500, Shred-It USA, 26.50, Shredding; 501, Rose Ann McChristian, 93.15, Travel; 502, Sigrid Krause, 95.45, Travel; 503, Tanya Pike, 109.25, Travel; 504, Juniors Locks & Alarms, 20.00, Keys; 505, Wehunt, Amy, 98.90, Travel; Highway: 2230, AT&T, 136.91, Billing; 2231, Certified Laboratories, 1117.00, Diesel additive

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Lien Fee: 1, Vyve Broadband, 34.76, Cable; Preservation Fee: 1, Kellpro Computer, 3373.80, Licensing & Support; 2, Kellpro Computer, 48.00, ; Reimburse: 3, Marshall & Swift, 958.40, GIS & Valuation Services; 4, Network Solutions, 162.50, Support; Serv.Fee: 3, Galaxie Business, 46.60, Copier maintenance; 4, OK Dept. of Public Safety, 350.00, OLETS; 5, McDonald Computer Services LLC, 449.91, Computer Services; 6, Wright, Greg, 114.00, Juvenile Transports; 7, Muskogee County Detention Cntr, 1047.15, Juvenile Detention; 8,              Youth Services Of Osage County Inc, 1298.40, Juvenile Detention; 9, Sirchie, 293.95, fingerprint supplies; 10, National Sheriffs Association,

109.00, Membership dues; 11, Benchmark Professional Seminars Inc, 295.00, Registration; Training: 1, River Ridge Construction Llc, 1755.00, Labor; Drug Court: 3, Omega Laboratories Inc, 66.00, Tests; 4, Call2 Test, 130.00, Tests;

County Sales Tax Fund: 6, McDonald Computer Services LLC, 1000.00, Repairs; 7, Take Ten Tire, 259.82, Labor; 8, A+Printing, 494.00, Supplies; 9, Verizon Wireless, 219.72, Cellular phone bill; 10, Branch, Mary P, 83500.00, Land Aquisition; 11, Renovo Software, 3721.00, Support; 12, Merrifield Office Supply, 136.97, Supplies; 13, COPS Products LLC, 180.25, Supplies; 14, Kay County JFA #124183, 306929.03, Tax Collections; 15, Brandts, 936.21, Supplies; General: 19, Oklahoma State University, 9021.25, Contractual Services; 20, Burkes Classic Restoration, 1440.79, Vehicle Maintenance; 21,               Blair, Cody D, 32.20, Mileage; 22, ThyssenKrupp Elevator, 1540.58, Maintenance; 23, ACCO-SIF, 216292.00, Premium; 24, ACCO-SIG, 57888.00, Premium; 25, ACCO, 4250.00, Dues; 26, Kellpro Computer, 14420.00, Licensing & Support; 27, Kellpro Computer, 390.00, Licensing & Support;

28, DA Council, 22375.00, Payroll; 29, DA Council, 25000.00, Payroll; 30, Take Ten Tire, 1322.81, Parts; 31, Billings, Samantha G, 105.61, Reimburse For Expenses; 32, Galaxie Business, 560.00, battery backup for comp.; 33, 911 Custom, 485.55, Supplies; 34, ACCO, 95.00, Registration; Health: 4, Centerpoint Energy Arkla, 32.69, Billing; 5, AT&T Mobility, 468.26, Cell phone service; 6, Parker Pest Control, 178.00, Pest Control; 7, ANCO Services, 2085.00, Janitorial Services; Highway: 38, Deere Credit Inc, 1502.61, Lease payment; 39, Dub Ross Co. Inc., 2056.00, Grader Blades; 40, Warren Cat, 164.97, Glass replacement; 41, Kay Electric Cooperative, 365.94, Billing; 42, Kellpro Computer, 2566.60, Computer Services; 43, Warren Power And Machinery, 1053.89, Parts; 44, Tucker, Teena M, 12.12, Reimburse For Expenses; 45, Farmers Grain Company, 12735.83, Clear Diesel; 46, P& K Equipment, 23.40, Supplies; 47, G & C CONCRETE CO, 840.00, Concrete; 48, Oklahoma Tax Commission, 88.00, Tag & Title; 49, Filter Care Of Missouri, 90.50, Clean filters; 50, Daniels Ready Mix, 882.69, Concrete; 51, Johnson, Vance Howard, 107.70, Mileage

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn, 11:10 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

 

 

 

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Approved this 27th day of July, 2015.

 

 

 

 

                           _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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