The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 13, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 10, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Everette Van Hoesen, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Cheryl Howard, Kay County Election Board Secretary; Don Jones, Kay County Detention Center Director (KCDCD); Jon Ihrig-David Reser-James Burnett-Tim Rodriguez, Kay Electric Cooperative; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of July 6, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Kay Electric Cooperative regarding PNE Wind Project and access to public right-of-way:  Commissioner Skidmore said he asked for this to be on the Agenda to allow Kay Electric to express their concerns about the future of right-of-ways.

 

CEO of Kay Electric Cooperative Tim Rodriguez said PNE Wind Project in Chilocco wants to build a transmission line and noted he would like to explore with PNE a pathway to get to potential customers and come up with a plan that Kay Electric and PNE could work together and asked the BOCC to wait a little longer before deciding to do anything.

 

Jon Ihrig, Attorney for Kay Electric Cooperative said Kay Electric wants to cooperate and wanted both sides to understand the benefits to all involved concerning public right-of-ways and understand that public right-of-ways are reserved for public utilities.  He said the BOCC have the statutory right to allow easement privileges and noted the land owner is also entitled compensation.  Ihrig went on to say that if the BOCC allows a private entity use of a public right-of-way the BOCC could be opening up a proverbial can of worms.  Ihrig suggested to the BOCC that an agreement be worked out with Kay Electric and PNE Wind Project before making any final decisions.

 

Commissioner Johnson said he is not willing to move forward without an agreement in place.

 

Commissioner Shanks asked if it could be in place on their own tribal land.

 

Motion was made by Johnson and seconded by Skidmore to Table Kay Electric Cooperative regarding PNE Wind Project and access to public right-of-way until an agreement has been put in place.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 202 as the current head count, 41 arrested and released over the weekend and 93 for the week, arrested and released from July 1, 2015-137, daily average of 201, minimum amount of inmates-193, maximum amount of inmates-205, 14 inmates sentenced to county time, 10 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison), seven (7) weekenders and sanctions, five (5) paid contracts with BIA and Bridgeway currently are holding four (4) inmate on writs (prison to court). 

 

Motion was made by Shanks and seconded by Johnson approving Detention Services Agreement by and between CommunityWorks, LLC and Kay County, $24.34 per day per child (Pottawatomie County Juvenile Detention {Carter Hall} and Cleveland County Regional Juvenile Detention Center).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving Contract for Labor for interior/exterior custodial maintenance for the Department of Human Services located in Newkirk, by and between Ben & Markesha Collins Dugger and BOCC.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Kay County Clerk Software License and Service Agreement with KellPro term July 1, 2015 through June 30, 2016.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving Employee Personnel Policy Handbook Page 14 adding paragraph regarding shared leave an employee may receive.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks said his crews continue work on Bridge 247 at Chilocco Creek to finish up dirt work and blading.

 

Commissioner Johnson noted his crews were mowing, grading and continue to work on documentation regarding recent FEMA disaster situation.

 

Commissioner Skidmore noted crews were making repairs on approaches to bridges and culverts, blading, mowing, weed eating and noted Dist#3 was using trustees from the Detention Center to assist.

 

Motion was made by Johnson and seconded by Skidmore approving seeking assistance in obtaining emergency funding through the Natural Resources Conservation Service due to heavy rains during May 2015 and appointing Commissioner Shanks as the contact person (Commissioner Shanks filled out a request to seek assistance).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks Tabling Resolution No. 36-2015 approving Interlocal Cooperative Agreement with Contiguous Counties.  DA Hermanson noted the statute that was cited on the Resolution was not accurate.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

No action was taken to lower speed limit to 35 mph on Brake Road from Enterprise Road to Hwy. 177.   Commissioner Johnson said he put down the wrong road name and he also wanted a Resolution put in place creating this new speed limit.

 

Motion was made by Shanks and seconded by Johnson Tabling the following Public Service/Pipeline Crossing Line Installations:  Chilocco Windfarm, LLC, SW4/SW4 S21 T29N R2E ending NW4/NW4 S32 T28N R2E, parallel to “N 3310 Rd”, Dist#2.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Kay County Monthly Reports for June 2015:  County Clerk (2); Election Board (2); Assessor (2).   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Resolution No. 15, 16-19, directing the County Treasurer deposit all moneys deemed appropriate by the Kay County District Attorney into the County General Fund Account G0100-35 (DA Misc. Revolving Fund).  Treasurer Kennedy explained this is new money they are receiving and because it is being deposited into the county general fund and purchase orders will be processed with this money a resolution needed to be put in place.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolution for Disposing of Equipment:  Res#15, 16-20, Hwy. Dist#2-Water Cooler Oasis, junked.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to deposit funds:  Res#15, 16-18, Hwy. Dist#2-$500.00, Public Service/Pipeline Crossing Line Installation.  Commissioner Johnson said the money can’t be deposited because the agreement hasn’t been approved.  County Clerk Reese said the money has already been deposited and noted the formality has been in the past that the money be received and deposited before the actual work begins.  Johnson said that practice may need to be changed.  Treasurer Kennedy noted this will slow down the process and checks will be held.  Motion carried:  Shanks, aye; Johnson, abstained; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriation on Lapsed Balances for FY 2014-15:  JAIBG Trash Cop-$3,014.94 (corrected amount of $45,570.81 that was previously approved on 6-29-15).  Motion carried:  Shanks, aye; Johnson, abstained; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#2-$500.00; Treasurer Mortgage Certification-$540.00; Visual Inspection Reimbursement-$962.67; Use Tax Collections-$32,446.66; County Sales Tax-$314,158.14; Drug Court-$7,032.50.  Motion carried:  Shanks, aye; Johnson, aye (abstained only on Highway Dist#2-$500.00); Skidmore, aye. 

 

There were no Unscheduled Public Appearances made.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Johnson and seconded by Skidmore approving a pay roll claim.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

FY 2014/2015 PURCHASE ORDERS:

2014-2015 Serv.Fee: 458, Take Ten Tire, 1785.42, Vehicle Maintenance; 459, Transunion Risk, 73.75, Software; 460, Ponca City News, 12.50, Ad; 461, TKK Electronics, 275.00, Antenna; 462, Fuelman Of Oklahoma, 1650.85, Fuel; 463, McDonald Computer Services LLC, 339.91, Equipment; 464, Whimsey, 112.50, Shirts; County Sales Tax Fund: 1368, ABL Management, 27677.76, Inmate Food Trays; 1369, Take Ten Tire, 54.98, Parts & Service; 1370, Briggs Hardware, 395.24, Supplies; 1371, Kay Office Equipment, 300.11, Maintenance; 1372, Quality Water Service, 471.50, Water; 1373, Hubris Communications, 24.95, Email host; 1374, Baumert, Cummings & Hiatt, 2141.21, Professional services; 1375, Cards Service Center, 2505.14, Supplies; 1376, AT&T, 809.48, Phone bill;

General: 2480, Quality Water Service, 39.80, Monthly Service; 2481, Bilger Real Estate And Appraisal, 450.00, Appraisal; 2482, Quality Water Service, 14.70, Billing; 2483, AT&T, 60.00, Internet Fee; 2484, Dell Marketing L.P., 1767.55, Computer; Health: 498, Quality Water Service, 25.98, Water; Highway: 2222, RRY Services LLC, 160163.16, Bridge Project; 2223, Action Truck Parts, 549.61, Parts; 2224, Total Com Inc., 250.00, Radio Service; 2225, Lowes Companies Inc., 159.30, ; 2226, Deere Credit Inc, 1381.36, Lease Purchase Payment; 2227, Tractor Supply Co, 149.99, Sprayers; 2228, Mike Redding, 256.00, Sand; 2229, Deere Credit Inc, 7461.13, Lease Purchase Payment; Cert.Fee: 20, Holiday Inn Express, 190.00, Room for treasurer school

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Serv.Fee: 1, Oklahoma Sheriffs Association, 150.00, Registration; 2, AT&T, 730.54, Telephone Service;

Drug Court: 1, Premier Biotech, 1222.88, Tests; 2, OK Court Services Inc, 5000.00, Coordinator Fees; County Sales Tax Fund: 3, Fuelman Of Oklahoma, 352.44, Fuel; 4, City of Newkirk, 11562.28, Monthly Utility Bill; 5, ESW Correctional Healthcare, 21250.00, Medical Services;                General: 5, A-One Inc., 900.00, Registration; 6, Kellpro Computer, 2227.00, Computer Services; 7, Ink Technologies LLC, 185.00, Toner; 8, Merrifield Office Plus, 21.99, Mouse; 9, Burkes Classic Restoration, 1654.74, Tow expense; 10, Newkirk Mini-Storage, 234.00, Storage rental;

11, Blackwell Journal Tribune, 52.00, Subscription; 12, Postmaster, 144.00, Post office box rent; 13, Ponca City News, 84.00, Subscription; 14, Northwest District 4-H Office, 250.00, Banner; 15, Tonkawa News, 30.00, Subscription; 16, Newkirk Herald Journal, 25.00, Subscription; 17, Newkirk Mini-Storage, 600.00, Storage rental; 18, IAAO, 20.00, Dues; Health: 1, Ponca City Utility Authority, 1776.59, electric bill; 2, Bank Of The West, 7960.13, Loan Payment; 3, Blackwell Journal Tribune, 52.00, Subscription

Highway: 6, SNB NA, 1704.06, Lease Purchase Payment; 7, RCB Bank, 1814.15, Lease Purchase Payment; 8, Direct Discount Tire, 2280.78, Tires; 9, KanOkla Networks, 35.00, Internet; 10, North Central Rebuilders, 112.68, Misc Parts; 11, Farmers Grain Company, 16134.58, Diesel; 12, Zee Medical, 266.65, Medical Supplies; 13, Kellpro Computer, 2468.60, Computer Services; 14, Rick's Service Center & Discount Tire, 86.95, Tire repair; 15, Skidmore, Paul, 117.87, Travel; 16, G & B Auto, 326.44, Tires; 17, Dish Network, 82.00, Cable; 18, ACCO, 95.00, Registration Fee; 19, Hughes Lumber, 122.61, Paint; 20, P & K Equipment, 55.90, Parts; 21, Locke Supply, 44.80, Supplies; 22, Sears, 47.97, Supplies; 23, P & K Equipment, 50.34, Filters; 24, Kelle Oil Company, 37.50, Tire repair; 25, Johnson, Vance Howard, 139.73, Travel; 26, Lowes Companies Inc., 53.51, Supplies; 27, Two Rivers Coop, 168.00, Supplies; 28, G & B Auto, 5558.00, Tires; 29, John Deere Financial, 364.53, Filters; 30, Security National Bank, 4278.59, Lease payment; 31, Welch State Bank, 2389.75, Lease payment; 32, Deere Credit Inc, 2474.03, Lease payment; 33, Caterpillar Financial Services Corp, 7611.71, Lease payment; 34, RCB Bank, 3096.08, Lease Purchase Payment; 35, Welch State Bank, 4133.65, Lease payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 9:58 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

 

 

 

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Approved this 20th day of July, 2015.

 

 

 

 

                           _____________________________

                 JASON SHANKS, CHAIRMAN

                                         

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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