The Board of County Commissioners (BOCC) of Kay County, Oklahoma, scheduled a special session for 10:00 o’clock a.m. on Thursday, July 9, 2015, in the District No. 1 Warehouse located at 2026 E Coleman Rd., Ponca City, OK.  Notice of the meeting was posted for public information on July 6, 2015 at 2:00 p.m. at the Courthouse front door, Commissioners Court, basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma and the front door of the District No. 1 Warehouse, Ponca City, Oklahoma.


Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Teena Tucker, Kay Co Dist. No. 3, Secretary; Sammi Webb, Kay Co Dist. No. 2 Secretary; Clifford Locke, Kay Co Dist. No. 2, Road Foreman; Dennis Bonewell, Kay Co Emergency Management Director; Ronnie Nelson, Kay Co. Dist. No. 1 Road Foreman; Chris Nelson, FEMA Crew Leader; Stan Carrier, FEMA County Liaison, Chuck Kerns, Oklahoma Emergency Management, Regional Coordinator; Holly Cline, Secretary/Kay County Deputy Clerk.  (See sign in sheet). 


Chris Nelson, FEMA, informed commissioners that the dates of May 5, 2015 through June 4, 2015 were the dates that disaster had been certified reimbursable by FEMA.  Nelson introduced Stan Carrier as the FEMA representative that would be working with each of the three districts.  Nelson reviewed the items that would be needed for documentation of disaster relief.


Nelson categorized work in 3 categories - What damage each district has, what has been fixed, and what damage needs to be fixed.  Nelson said the districts have 60 days from date of kickoff meeting to identify damage and that all checklist and forms would be emailed to each district.


Skidmore inquired about stockpile reimbursement and flood preparation work.  Nelson explained that those items are reimbursable and should be documented on the worksheets provided.


Bonewell questioned the major collector status of some roads that had not qualified for FEMA reimbursement in the past even though the roads are maintained by the county.  Nelson indicated he would follow up with commissioners to insure that work would not be done for naught.


Chuck Kerns, OEM recommended one site be set up for disposal of debris in Blackwell to satisfy environmentalist requirements and that Stan Carrier be the liaison between the county and environmentalists.


No action was taken on FEMA kickoff meeting.


Motion was made by Johnson and seconded by Skidmore to adjourn at 11:04 a.m.  Shanks, aye; Johnson, aye; Skidmore, aye.






























Approved this 20th day of July, 2015.








                 JASON SHANKS, CHAIRMAN



                 VANCE JOHNSON, MEMBER