The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 8, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 5, 2015, at 8:50 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Amber Boyer, Deputy Assessor; Marilee Thornton, Kay County Court Clerk; Harold Hughs, Kay County Detention Center (KCDC); Cheryl Howard, Election Board Secretary; Dennis Bonewell, Kay County Emergency Management; Scott Cloud, Newkirk Herald Journal; Claude & Bill Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of June 1, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

No action was taken on Oklahoma Juvenile Affairs Claim for February 2015 in the amount of $3,222.50. 

 

Jail Director Report:  Harold Hughs, KCDC, presented a report noting 244 as the current head count, 41 arrested and released over the weekend and 102 for the week, eight (8) inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison) Hughs noted DOC is at 120% capacity; 12 inmates sentenced to county time, six (6) weekenders and sanctions, two (2) paid contracts with BIA and Bridgeway currently are holding four (4) inmate on writs (prison to court).  Hughs mentioned a 24 hour annual jail training (according to state law) would be taking place.  He said the department even goes above and beyond what is required through the state.

 

Motion was made by Johnson and seconded by Shanks approving to enter into Kay County Home Finance Authority special meeting (9:08 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving to reconvene back into the BOCC regular meeting (9:15 a.m.).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Cooperative Agreement between Oklahoma Department of Agriculture, Food, and Forestry Wildlife Services Division and the BOCC, Agreement No. APHIS 129-51, Kay County’s portion of expenditures for predator and rodent services within the agreement for FY 2016-$2,400.00.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Quotes for janitorial and lawn care service for DHS in Newkirk:  Ben & Markesha Collins Dugger-$900; Debra Venus-$975.00; H&T Services LLC-$1,600.00.

 

Motion was made by Johnson and seconded by Shanks approving the lowest quotes received for janitorial and lawn care service for DHS in Newkirk from Ben & Markesha Collins Dugger-$900.00.  Clerk Reese suggested a Contract be put in place for this service.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Ponca City Court Clerk office:  Court Clerk Thornton said she spoke with Jared Stevenson with Stevenson Law located in Newkirk.  He gave her permission to store needed furniture for the Ponca City office in his office at no charge.  Mr. Stevenson told Thornton that two air conditioning units would be needed.  Thornton told BOCC how she was planning on using some of the furniture here at the courthouse, noted inmates helped her move most of the furniture and she noted some of the furniture would be surplus.

 

Motion was made by Johnson and seconded by Shanks approving using Stevenson Law Firm located in Newkirk for (Court Clerk furniture from Ponca City office) storage needs at no charge.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Supporting autism benefits coverage and Applied Behavior Analysis (ABA) therapy, which is therapy for the treatment of autism:  An employee of Kay County requested this assistance.  Clerk Reese said currently the county’s health insurance policy does not cover autism benefits or therapy for treatment of autism.  DA Hermanson suggested the BOCC do a Resolution in support of autism benefits and then suggested asking the other 76 counties to join Kay County for this support (DA said he would write the Resolution).  BOCC commented they would present Resolution to ACCO for further statewide support.

 

Motion was made by Shanks and seconded by Johnson to support seeking autism benefits coverage and Applied Behavior Analysis (ABA) therapy, which is therapy for the treatment of autism with a Resolution to be presented at a future BOCC meeting.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Kay County Free Fair Board elections:  DA Hermanson said he would like to mention one concern with previous elections that were recently held.  He noted there was a conflict with the Kildare location due to weather conditions and that the meeting was moved to a different location.  Hermanson said a person stayed at the posted location to direct any person who showed up to the new location site and noted only one person was directed to the different location.  DA Hermanson said he did not see a problem with the location being moved since it was handled as such. 

 

DA Hermanson noted Kay County is grandfathered in under the 1930 statutes and that most other counties fall under the 1960 new statute regarding this matter.  He said he would encourage Kay County to change and not to be incorporated.  Reese said that would mean two people would be appointed from each of the three districts instead of two people being elected out of each of the 19 townships.

 

Motion was made by Shanks and seconded by Johnson accepting the election report from the Kay County Free Fair Board elections and approving said election.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Kay County Free Fair Board Township Members:  DA Hermanson presented the certifications of the townships noting positions were still needed as follows:  Longwood – 2 positions; Kaw City – 2 positions; Newkirk – 2 positions.

 

Commissioner Shanks asked DA Hermanson if a county commissioner could serve on the fair board and Hermanson said he thought that would be a conflict of interest.

 

Commissioner Skidmore said he was Chairman for the Blackwell meeting conducting the township elections and asked if that was okay.  Hermanson said it was fine.

 

Motion was made by Skidmore and seconded by Johnson appointing Bart Cardwell to the Carlisle Township position on the Kay County Free Fair Board.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Order of Appointment to appoint Vance Johnson as a member of the Kay County Board of Health, term of office shall be effective immediately and expires on Indefinite (previously approved in BOCC held on April 20, 2015).  No one was sure why this was put back on for approval.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson to Table Amendment to Agreement between Clearwater Enterprises, LLC and Kay County (natural gas supplier).  DA Hermanson is waiting to hear to from Clearwater regarding doing a year to year contract versus a two year term.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

No action was taken only discussion made regarding preliminary damage assessment scheduled for June 9, 2015 pertaining to recent damages caused by storms in May 2015:  Dennis Bonewell, EMS, said the President approved the disaster event May 5, 2015 through June 4, 2015.  He discussed the thresholds and stated damage assessments would begin tomorrow morning.  Bonewell told BOCC to let him know of the five worst areas to be assessed.  He went over the requirements and told BOCC what to expect.  Commissioner Shanks said an engineer with ODOT wanted to see damages over $5,000.00.

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks said crews were hauling dirt out of the OMPA yard, blading, retrieving pipes on Hardy, fixing pipes and will start driving piles at bridge on “S” Street  He said Railroad Yard will begin pouring deck on Chilocoo and pouring rails will begin next week.

 

Commissioner Johnson noted his crews were hauling crusher run, patching asphalt holes, taking pictures of flood damaged areas and cleaning debris from culverts.

 

Commissioner Skidmore said his crews are repairing flood damaged areas, getting washed out bridges accessible, hauling gravel, blading roads and preparing roads for harvest.

 

Motion was made by Johnson and seconded by Shanks approving to rescind action taken on June 1, 2015 to go out for bid for a truck/tractor, Dist#1 (bid was never sent out).  Commissioner Johnson said he was advised not to purchase a 2008, 2009 or 2010 model.    Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving to go out for bid (with new specifications) on a truck/tractor, Dist#1.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Commissioner Shanks said he received quotes for under carriage repairs on a D5M Dozer as follows:  Warren Cat, Enid-$15,778.15; Warren Cat, Wichita-$17,904.63, Ray’s Used Equipment-No Bid.

 

Motion was made by Johnson and seconded by Shanks to use lowest bidder Warren Cat, Enid-$15,778.15 for under carriage repairs on the D5M Dozer, Dist#2.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Kay County Monthly Reports for June 2015:  Treasurer.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Resolutions to Dispose of Equipment:  Res#14, 15-210, Election Board, HP Office Jet Pro 8500 Plus, junked; Res#14, 15-211, Election Board, HP All-In-One 8500, junked; Res#14, 15-212, Election Board, HP All-In-One 8600, transferred to the custodial department.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

No action was taken on Resolutions to Deposit Funds (none were presented). 

 

Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Drug Court-$6,478.25-VOID (approved on 5-18-15); Highway$65.52, D#1-$21.84; D#2-$21.84; D#3-$21.84; Preservation Fee-$4,845.00; County Clerk Lien Fee-$520.25; Public Buildings Authority-$1,408.84; Treasurer’s Mortgage Certification-$705.00.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Transfer of Appropriations:  Treasurer Personal Services-$459.58/Part-Time-$25.22 to Travel-$24.27/Maintenance & Operation-$460.53 (total being transferred-$484.80).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

There were no Unscheduled Public Appearances made.

 

No action was taken on amendments and potential changes needed to the Employee Personnel Policy Handbook (2013).  Court Clerk Thornton questioned the section in the handbook regarding earned vacation and if not used could the vacation be carried over into the next calendar year.  Much discussion was made regarding this matter.

 

DA Hermanson noted the state agencies may carry over vacation.

 

Commissioner Johnson suggested a maximum of 20 hours of unused vacation time be carried over to next calendar year and the time must be used within the first six months of the following calendar year.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2014/2015 PURCHASE ORDERS:

2014-2015 Lien Fee: 24, Sooner Legends Inn & Suites, 249.00, Lodging; Reimburse: 38, Briggs Hardware, 19.97, Coffee Maker; 39, Dell Inc, 1719.44, Laptop computer; Serv.Fee: 403, Blackwell Animal Hospital, 35.50, Dog Maintenance; 404, Fleetcor Technologies, 1029.18, Fuel; 405, Galls, 144.62, Vests; 406, Keeler Equipment Sales, 550.00, Grill guard; 407, Oklahoma Tax Commission, 26.50, Tag; 408, Oklahoma Tax Commission, 26.50, Tag;        Drug Court: 73, Ball Trophy & Engraving Co., 25.00, Plaque; 74, Gold-N-Treasures, 29.34, Key Fobs; 75, Customink Co, 622.08, Shirts; 76, OK       Court Services Inc, 5000.00, Cordinator Fees; 77, Ramey Price Cutter, 87.13, Groceries & Supplies; County Sales Tax Fund: 1260, Southwest Paper, 944.98, Supplies; 1261, Cards Service Center, 2021.54, Supplies; 1262, ABL Management, 31023.79, Inmate Food Trays; 1263, Cooks Direct, 363.88, Supplies; 1264, Simplex Grinnell, 2170.15, Labor; 1265, City of Newkirk, 8232.78, Utility Bill; 1266, McDonald Computer Services LLC, 1000.00, Monthly Service; 1267, McDonald Computer Services LLC, 239.98, Supplies; General: 2230, Rogers Oil Co., 243.83, Fuel; 2231, Kay Office Equipment, 56.80, Maintenance Agree.; 2232, Quality Water Service, 56.35, Water; 2233, Transunion Risk, 70.00, Software Support; 2234, Quality Water Service, 99.10, Water Service; 2235, Take Ten Tire, 250.95, Vehicle Maintenance; 2236, Law Enforcement System Inc., 427.00, Warning tickets; 2237, Quality Water Service, 29.35, Billing; 2238, City of Newkirk, 3904.90, Utility Bill; 2239, Valero Short Stops, 76.46, Fuel; 2240, USPS Disbursing Officer, 4673.96, Lease; 2241, Leach Paper Co., 81.56, Cleaning Products; 2242, Southwest Business Products, 1184.36, Envelopes; 2243, Staples, 223.28, Supplies; 2244, Staples, 82.97, Supplies; 2245, Staples, 82.98, Supplies; 2246, Southwest Business Products, 125.13, Ink Cartridge; 2247, McDonald Computer Services LLC, 539.94, Computer; 2248, USPS Disbursing Officer, 4673.96, Lease; Health: 451, Centerpoint Energy Arkla, 33.79, Gas bill for blackwell; 452, AT&T, 415.40, Phone Service; 453, Beaston, Amanda, 50.60, Travel; 454, Allen, Jeanine, 46.00, Travel; 455, June Fetters, 23.00, Travel; 456, Fowler-Goins, Mary, 69.00, Travel; 457, Michelle Ailey, 75.90, Travel; 458, Brownfield, Misttina, 39.10, Travel; 459, Rose Ann McChristian, 162.71, Travel; 460, Sigrid Krause, 255.30, Travel; 461, Tanya            Pike, 93.15, Travel; 462, Harley, Wanda, 5.75, Travel; 463, STC, 117.32, Maintenance; 464, Pitney Bowes Inc, 186.96, Cartridges; 465, NCS Pearson Inc, 512.30, Forms; 466, STC, 48.00, Monthly Maintenance; Highway: 2006, Interstate Battery System Of Tulsa, 128.95, Parts; 2007, Locke Auto Parts, 460.71, Misc Parts; 2008, Cintas Corporation Loc, 741.38, Uniform Service; 2009, Brandts, 443.19, Misc Parts; 2010, Mike Redding, 500.00, ; 2011, RRY Services LLC, 121891.14, Bridge Project; 2012, Deere Credit Inc, 7461.15, Lease payment; 2013, Sober Brothers, 5426.40, Riverroad And 106 Lane; 2014, Lowes Building Center, 162.59, Ballasts; 2015, Total Com Inc., 250.00, Radio Service; 2016, Rural Water District #3, 45.73, Water Service; 2017, OK Natural Gas, 52.26, Gas service; 2018, Circuit Engineering District #8, 321.00, Signs; 2019, Sober Brothers, 2644.52, Native Material; 2020, Merrifield Office Plus, 74.40, Cleaning supplies; 2021, Alcohol & Drug Testing Inc, 212.40, Drug Testing; 2022, Circuit Engineering District #8, 104.00, Signs; 2023, Unifirst Holdings Inc, 148.49, Uniform Cleaning; 2024, Deere Credit Inc, 1381.36, Lease payment; 2025, Yellowhouse Machinery Co, 717.86, Window; 2026, Southwest Business Products, 35.52, Supplies; 2027, Starr Lumber Co., 26.99, Primer; 2028, Owen Auto Supply, 114.96, Battery; 2029, Kelle Oil Company, 73.00, Tire repair; 2030, Direct Discount Tire, 461.44, Tires; 2031, Tucker, Teena M, 78.88, Camera; 2032, Filter Care Of Missouri, 76.45, Filters; 2033, Unifirst Holdings Inc, 148.41, Uniform Cleaning; 2034, Circuit Engineering District #8, 55.50, Inspections; 2035, Circuit Engineering District #8, 139.50, Sign, Bracket & Post; 2036, Circuit Engineering District #8, 73.10, Signs; 2037, Skidmore, Paul, 185.19, Travel; 2038, Skidmore, Paul, 73.60, Grader Blades; 2039, Security National Bank, 4278.59, Lease Purchase Payment; 2040, Welch State Bank, 2389.75, Lease Purchase Payment; 2041, Caterpillar Financial Services Corp, 7611.71, Lease Purchase Payment; 2042, RCB Bank, 3096.08, Lease Purchase Payment; 2043, Welch State Bank, 4133.65, Lease Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:34 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

 

 

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Approved this 15th day of June, 2015.

 

 

 

 

 

                           _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

 

ATTEST:

 

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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