The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 26, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 22, 2015, at 8:20 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Rebecca Hill, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Under Sheriff; Don Jones, Kay County Detention Center; Harold Hughs, Kay County Detention Center (KCDC); Cheryl Howard, Election Board Secretary; Dennis Bonewell, Kay County Emergency Management; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Claude & Bill Williams, Taxpayers for Transparency; Patsy Leyva, Deputy Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of May 18, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDC, presented a report noting 246 as the current head count, 69 arrested and released over the weekend and 133 for the week, 12 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison); 12 inmates sentenced to county time, nine (9) weekenders and sanctions, currently are holding five (5) inmate on writs (prison to court). 

 

Motion was made by Johnson and seconded by Shanks approving the submitting of JAG Grant by the Kay County Sheriff, $2,570.00 County Share and $7,715.00 Ponca City Share.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the Detention Services Agreements between Board of County Commissioners and Tulsa County ($44.00 per day per child) and Muskogee County ($23.77 per day per child).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

No action was taken on County-Wide EMS Services for Citizens.  Commissioner Shanks will contact Kay Electric and possibly create a Board to look into charging Rural Citizens the same as the City Citizens are charged in Newkirk (charges are placed in their monthly electric bills).

 

No action was taken on storage needed to store courtroom furniture and county belongs being moved from the Post Office Building in Ponca City because of the closing of that facility which must be vacated by June 30, 2015.  Commissioner Vance will look for climate controlled storage area.

 

Motion was made by Shanks and seconded by Johnson to Table action on a Lease Agreement for Ponca City Court Clerk Office (new location) located at 400 East Central, Suite 100 in Ponca City. Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks said crews were working on posting closed roads and repairing collapsed culverts because of all the rains.

 

Commissioner Johnson noted his crews were working on washed out culverts and that crews can only mow 5 foot on right of ways because of all the water.  His crews are also painting warehouses and putting up signs.

 

Commissioner Skidmore said his crews are assessing damages, taking pictures for possible FEMA claims.

Dennis Bonewell mentioned that the Commissioners needed to be documenting all time spent on weekends and overtime, also any equipment used and materials used for repairs because of this flood. 

 

Commissioners signed Res#14, 15-207 transferring from CED#8 to Kay County Dist#1 a 2011 F150 pickup in the amount of $13,000. (approved in BOCC meeting on 5-18-15).

 

Motion was made by Johnson and seconded by Skidmore approving transferring old Highway 60 beams from Kay County Dist#1 yard to Kay County Dist#2 yard; Six (6) 26 ¾” x 40 foot long beams.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Discussion on Cooperative Agreement between the Bureau of Indian Affairs Southern Region and Kay County. County would receive $75,000.00 the first two years and $50,000.00 for another two years. Maps given to each Commissioner of Kaw Nation Roads; Commissioner Johnson will figure road miles and let the Board know how the money would be split up among the three districts, billing would be quarterly, no action taken, will be tabled and placed back on the agenda in a couple of weeks.

 

Motion was made by Johnson and seconded by Shanks approving Public Service/Pipeline Crossing Line Installations with Range Resources, SW4 S12 T25N R1W ending SE4 S11 T25N R12, W. Fountain Rd, District #3 and Kay Electric Cooperative, NW4/NW4 S8 T25N R1E ending SW4/SW4 S8 T25N R1E, “Q” Str, District #1.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for April 2015:  Health Department.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Res#14, 15-206 to deposit $250.00 into District#3 Maintenance and Operations.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#3-$250.00.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Transfer of Appropriations:  Sheriff Personal Service-$3,595.68 to Maintenance & Operations (M&O); OSU Extension Office M&O-$3,400.00 to Capital Outlay.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

There were no Unscheduled Public Appearances made.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  Dennis Bonewell presented a Disaster Emergency Proclamation to the Board for Approval.  Bonewell stated to the Board that they must have documentation of proof to present to FEMA, showing time, equipment used, materials used and pictures and to always date stamp everything, that FEMA could pay 75% and the State could pay 12 ½%, that any financial help the county could get would be good.  Motion was made by Johnson and seconded by Skidmore authorizing Chairman Shanks to sign the Proclamation.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

No action taken on amendments and potential changes needed to the Employee Personnel Policy Handbook (2013).  District Attorney approved as to form and noted two changes that Commissioner Johnson said will be changed and this item would be Tabled and placed back on the agenda next week.

 

Motion was made by Shanks and seconded by Johnson accepting the quote of $13,761.00 from Hembree & Hodgson Construction for the courthouse entry tile replacement, a quote of $24,794.00 was also received from Rick Scott Construction.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on May 28, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Bids were received from Clark Contracting LLC, Ponca City, OK-$194,780.00 + $25 cy for basement; DT Specialized Services, Catoosa, OK-$299,924.00 + $20 cy for basement; M&M Wrecking, Blanchard, OK-$289,590.00 + $25 yd for basement; River Ridge Construction, Newkirk, OK-$236,711.00 + $1200 cy for basement; RTS Shearing, LLC, Jamestown, ND-$262,000.00 + $60 cy for basement (Bid#2015-20, Destruction of Old Newkirk High School). Bids were Tabled. Will be back on the agenda June 1, 2015.

 

No bids received for Bid#2015-21, Salvage of Old Newkirk High School building elements.

 

Six month Bids were received for Asphalt from the following:  Asphalt Producers, Inc, Oklahoma City, OK; Coastal Energy Corporation, Willow Springs, Mo; Daniels Ready Mix, Winfield, KS; Evans Asphalt Co., Inc, Ponca City, OK; Evans & Associates, Ponca City, OK; Logan County Asphalt Co, Guthrie, OK; T&C Asphalt Materials LLC, Chandler, OK; Vance Bros, Inc, Tulsa, OK; for Bridge Materials:  K&O Construction & Supply, Enid, OK; Railroad Yard, Inc., Stillwater, OK; Sunbelt Equipment, Meeker, OK; for Grader Blades: Dub Ross Co Inc, Oklahoma City, OK; Valk Manufacturing, New Kingstown, PA; for Concrete:  American Concrete, Winfield, KS; G&C Concrete Co, Blackwell, OK; for Road Rock:  ACG Materials, Norman, OK; Anchor Stone Co, Tulsa, OK; APAC-Central, Inc, Dewey, OK; Bowers Trucking, Ponca City, OK; Diemer Construction, Tonkawa, OK; Evans Asphalt Co, Ponca City, OK; G&C Concrete, Blackwell, OK; Grant Co. Dist#3, Pond Creek, OK; Quapaw Co, Stillwater, OK; Sober Brothers, Inc, Ponca City, OK; Stewart Stone, Inc, Cushing, OK; for Culvert Pipe:  Dub Ross Co Inc, Oklahoma City, OK; HD Supply Waterworks, Owasso, OK; Railroad Yard, Stillwater, OK; Sunbelt Equipment, Meeker, OK; for Office Supplies; Merrifield Office Plus, Ponca City, OK; Southwest Business Products, Ponca City, OK; for Janitorial Supplies:  J&P Supply, Inc, Enid, OK; Merrifield Office Plus, Ponca City, OK; Southwest Business Products, Ponca City, OK; bids were tabled till June 1, 2015 so that County Clerk can compile bid tally sheets.  No action taken.

 

After consulting with the Sheriff and Under Sheriff, motion was made by Shanks and seconded by Johnson accepting Bob Moore Ford for two 2014 F-150 4x4 Trucks for $26,993.00 each, immediate delivery. The other bid was also from Bob Moore Ford for 2015 Ford W1E for $28,093.00 10-12 week delivery.  Sheriff and Under Sheriff stated that the immediate delivery was the reasoning for the purchase of the 2014 units.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, Aye.

 

Motion was made by Johnson and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2014/2015 PURCHASE ORDERS:

2014-2015 PBA: 28, Ultimate Pest Management LLC, 44.00, Pest Control; Serv.Fee: 398, AT&T, 76.43, Phone; 399, Westside Animal Clinic LLC, 262.80, Dog food; Drug Court: 70, Redwood Toxicology Laboratory, 157.00, Drug Testing; 71, Premier Biotech, 1071.91, Test kits; 72, Premier Biotech, 768.94, Tests; County Sales Tax Fund: 1237, OK Natural Gas, 1450.51, Gas bill; 1238, Verizon Wireless, 228.09, Monthly cell bill; 1239, Quality Water Service, 384.25, Salt; 1240, Hubris Communications, 24.95, Monthly E-Mail; 1241, Fuelman Of Oklahoma, 435.37, Fuel; 1242, Oklahoma Correctional Industries, 1550.00, Office furniture; 1243, Kuhn Mechanical Inc, 415.00, Repairs; 1244, Jack Bowker Ford, 1356.69, Tailgate; 1245, Hobart Corporation, 2331.26, ; 1246, McDonald Computer Services LLC, 99.97, Computer Services; 1247, Merrifield Office Plus, 191.94, Supplies; 1248, McDonald Computer Services LLC, 87.97, Computer Services; 1249, McDonald Computer Services LLC, 125.95, Supplies; General: 2204, Leach Paper Co., 198.76, Supplies; 2205, Zee Medical, 260.90, Supplies; 2206, Ultimate Pest Management LLC, 104.00, Pest Control; 2207, AT&T, 677.16, Telephone; 2208, Galaxie Business, 54.64, Copier maintenance; 2209, Burkes Classic Restoration, 3611.95, Repairs; 2210, Oklahoma State University, 8859.00, Contractual Services; 2211, Merrifield Office Plus, 482.68, Copy Paper; 2212, Southwest Business Products, 621.98, Toner; 2213, Burkes Classic Restoration, 942.00, Parts And Labor; 2214, Secretary of State, 20.00, Notary Renewal; Health: 435, Staples, 181.74, Supplies; 436, STC, 48.00, Copier contract; 437, STC, 79.00, Copier contract; 438, STC, 31.00, Office               Supplies; 439, La Quinta Inn & Suites, 174.00, Hotel Accommodations; 440, OK Natural Gas, 115.97, Gas bill; 441, Bank Of The West, 7960.13, Loan Payment; 442, Feaster, Amber, 343.34, Travel; 443, Shred-It USA, 26.50, Shredding; Highway: 1962, Brandts, 146.79, Misc Parts; 1963, Circuit Engineering District #8, 820.75, Signs; 1964, A Okay Contracting, 400.00, Overhead garage door; 1965, City of Blackwell, 381.67, Utility Bill; 1966, G.W. Van Keppel Co., 200.00, Rubber Stripping; 1967, Helena Chemical Co, 407.26, Chemicals; 1968, AT&T, 152.70, Telephone Service; 1969, Ponca City Utility Authority, 503.04, electric bill; 1970, J & P Supply, 28.48, ; 1971, Sober Brothers, 2710.18, Native Material; 1972, P & K Equipment, 330.78, Blades; 1973, Circuit Engineering District #8, 3.00, Decals; 1974, Skidmore, Paul, 30.95, Travel; 1975, Blackwell Journal Tribune, 36.00, Advertising; 1976, Circuit   Engineering District #8, 691.00, Post Sign; 1977, Dish Network, 35.82, Satellite service; 1978, RRY Services LLC, 75740.00, Bridge Project; 1979, Unifirst Holdings Inc, 211.42, Uniform Cleaning; 1980, Johnson, Vance Howard, 107.70, Travel; 1981, Two Rivers Consumers Coop Assn, 596.50, Chemicals; 1982, Safety-Kleen Systems Inc, 127.96, Quarterly maint.

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 11:05 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

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Approved this 1st day of June, 2015.

 

 

 

 

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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