The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 18, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 15, 2015, at 8:40 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Harold Hughs, Kay County Detention Center (KCDC); Cheryl Howard, Election Board Secretary; Larry Klumpp, OSU Extension; Donna Parker, Oklahoma Court Services; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of May 11, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Report given by Donna Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in: Ms. Parker reported total hours completed in April 2015 as being 617.75, total number of clients that submitted community service hours were 112 and the monetary value of service as $4,478.69. She mentioned the following completed events: Humane Society Project; Albright United Methodist Church Breakfast; Habitat for Humanity; Salvation Army; Bull Dogs Football Field; Kid’s Inc.; Disc Golf Cleanup; Kay County District No. 1 Road Cleanup; United Way/Post of Food Drive. Upcoming Projects that she listed: Humane Society Project; Habitat for Humanity; Salvation Army; Kay County District No. 1 Road Cleanup; City of Ponca City; 101 Wild West Parade. Ms. Parker gave the specifics about each of these projects and presented illustrations.
Jail Director Report: Harold Hughs, KCDC, presented a report noting 228 as the current head count, 42 arrested and released over the weekend and 89 for the week, 10 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison); 12 inmates sentenced to county time, four (4) weekenders and sanctions, one (1) paid contracts with BIA and Bridgeway and currently are holding four (4) inmate on writs (prison to court).
No action was taken on Agreements between the BOCC and the following Subscribers for remote terminal capabilities in the Kay County Assessor’s office. (This item was left on agenda by mistake).
Motion was made by Johnson and seconded by Shanks approving neoFunds Account Agreement an agreement by and between Mailroom Finance, Inc. and Kay County setting forth the terms and conditions that apply to a postage funding account. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on “Notice of Public Review and Public Hearing” on Kay County 2035 Long Range Transportation Plan, Northern Oklahoma Regional Transportation Planning Organization (NORTPO): Commissioner Shanks said Kay County was chosen for this plan. Clerk Reese said the plan will be available for review and comment in the Kay County Clerk’s office for the purpose of public input and written comments.
Demolition of old Newkirk High School: Commissioner Johnson noted he met with the Newkirk Design Committee and the City of Newkirk and was given approval to demolish the building. The estimated cost involved is $200,000. Johnson said two (2) bids have sent out - one to salvage and one to demolish.
Motion was made by Johnson and seconded by Shanks approving demolition of the old Newkirk High School (upon review of bids). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said crews were working on a water way on “S” Street, blading, Railroad Yard is setting beams and beginning to form the deck on Bridge 247 at Chilocco Creek.
Commissioner Johnson noted his crews were hauling rock, repairing wash-out areas, dealing with problem areas due to heavy rainfall, repairing pot holes with asphalt and working on equipment. He said he purchased a used pickup and got his new tractor and mower. Johnson mentioned water issues on the Hubbard Road Project at Hwy. 177 to Waverly and noted he is working with engineers. He also said he was getting a list of areas needing attention and the areas with the most safety issues will be taken care of first.
Commissioner Skidmore said his crews continue to spray right-of-ways and setting needed barricades due to wash outs. He mentioned the Chikaskia River got up to 28.9 and water was out of the banks. Skidmore said work continues on equipment repairs and hauling rock to yard and county roads. He talked about the 44th Street Project’s issues and said he was having engineering done to help figure out the best way to repair the road.
Motion was made by Skidmore and seconded by Shanks approving transferring from CED#8 to Kay County Dist#1 a 2011 F150 pickup in the amount of $13,000. Commissioner Johnson noted the price was less than trade-in value. (The transfer paper work from CED#8 was not presented for signing). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving on transferring beams from Grant County Dist#2 yard to Kay County Dist#2 yard for Bridge 18 five (5) 54 ˝” cross town beams. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for April 2015: Court Clerk; Election Board. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Resolution No. 14, 15-2015 to establish a maximum speed limit on Coleman Rd. (from Waverly to Hwy. 77) at 45 miles per hour. Commissioner Shanks said semi-trucks are traveling too fast and not stopping at the stop signs. Shanks is hopeful this will help. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on Resolutions to Deposit Funds. (This item was accidently placed on agenda).
Motion was made by Skidmore and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$325,429.72, D#1-$108,476.58; D#2-$108,476.57; D#3-$108,476.57; Highway Dist#3-$5.07; CBRI 105C-$16,709.18; CBRI 105C-$15.32; Visual Inspection Reimbursement-$620.45; County Sales Tax-$342,950.97; Use Tax Collections-$31,370.45; Drug Court-$6,478.25; County Improvement-$0.17; Public Buildings Authority-Pioneer Technology Center-$1.18; Public Buildings Authority-Tonkawa Public Schools-$0.82. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no Unscheduled Public Appearances made.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Shanks and seconded by Skidmore approving Payroll with warrants to be released on May 28, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Lien Fee: 23, Vyve Broadband, 51.29, Basic cable; PBA: 24, Bagg, Jack, 950.00, Contractual Services; 25, Cain's Lawn Care, 175.00, Lawn Care; 26, Lowes Companies Inc., 217.55, Tools; 27, Ultimate Pest Management LLC, 44.00, Pest Control; Serv.Fee: 374, Youth Services Of Osage County Inc, 1271.40, Juvenile Detention; 375, Tebow, Daniel L., 633.00, Juvenile Transports; 376, Tebow, Alma, 126.00, Juvenile Transports; 377, Wright, Greg, 447.00, Juvenile Transports; 378, Bankers Credit Card Services, 325.25, Out Of County Expense; 379, Irwin, Sandy, 57.00, Juvenile Transports; 380, Youth Services Of Osage County Inc, 1217.25, Juvenile Detention; 381, Visual Solutions, 47.00, Business cards; 382, Security Transport Services, 463.75, Transport Prisoner; 383, Daves Auto Glass, 220.00, windshield; Drug Court: 65, Ponca City Parks & Recreation, 40.00, Rental; 66, Call2 Test, 106.00, Tests; 67, Ramey Price Cutter, 195.10, Graduation Cookout; 68, Head Country Bar-B-Q, 75.00, Graduation Cookout; 69, Gold-N-Treasures, 88.02, Key Fobs; County Sales Tax Fund: 1159, Baumert, Cummings & Hiatt, 1155.60, Attorney Fees; 1160, Fuelman Of Oklahoma, 240.29, Fuel; 1161, McDonald Computer Services LLC, 1000.00, Repairs; 1162, Bob Barker Co, 1779.82, Inmate Supplies; 1163, Bob Barker, 190.15, Supplies; 1164, Jack Bowker Ford, 256.25, Jack; General: 2063, Kansas Turnpike Authority, 10.77, Turnpike fees; 2064, Cintas Corporation Loc, 116.49, Linen Service; 2065, AT&T, 60.00, Internet; 2066, Sac & Fox Juvenile Detention, 1245.49, Juvenile Detention; 2067, AT&T, 85.00, Service; 2068, Fusion, 261.27, Telephone; 2069, Fusion, 263.54, Telephone; 2070, Fusion, 272.12, Phone bill; 2071, Spok Inc, 177.53, Pager Service; 2072, Spok Inc, 177.67, Pager Service; 2073, STC, 213.00, Copier contract; 2074, Cain's Lawn Care, 400.00, Lawn Care; 2075, Staples, 514.97, Laptop computer; 2076, Chuck Hoddy Glass Co., 165.00, Repairs; 2077, Pameticky, Terri K, 32.20, Mileage; 2078, Computer Solutions Unlimited, 429.00, Projector; 2079, Greenfield Nursery, 118.00, Plants; 2080, Greenfield Nursery, 42.00, Plants; 2081, Quality Water Service, 51.55, Water; 2082, Spok Inc, 177.67, Pager Service; 2083, Blair, Cody D, 32.20, Mileage; 2084, Chuck Hoddy Glass Co., 111.75, Repairs; 2085, Cain's Lawn Care, 200.00, Lawn Care; 2086, Galaxie Business, 75.58, Black Ink Cartridge; 2087, Southwest Business Products, 607.03, Ink Cartridges; 2088, Merrifield Office Plus, 13.28, Staples; 2089, OPERS, 1346.40, Retirement; 2090, Merrifield Office Supply, 310.34, Toner; 2091, OPERS, 7881.31, Retirement; 2092, Touchtone Communications, 44.19, Long distance; Health: 422, Turf Surfers, 320.00, Lawn Care; 423, Ana Beets, 654.35, Travel; 424, Allen, Jeanine, 72.45, Travel; 425, Rose Ann McChristian, 115.06, Travel; 426, AT&T Mobility, 389.65, Monthly Cellular Service; 427, AT&T, 265.27, Phone Service; 428, Harley, Wanda, 14.38, Travel; 429, City of Blackwell, 395.12, Electric Usage; 430, ANCO Services, 2085.00, Janitorial Services; 431, Language Line Services, 843.38, Language Line Service; 432, Langdon, Emily, 69.00, Travel; 433, Oklahoma State Department Of Health, 58333.33, Payroll; 434, US Postage Service, 800.00, Postage for Blackwell of.; Highway: 1882, Pioneer Hydraulics, 194.46, Parts; 1883, AT&T, 140.49, Long distance; 1884, Deere & Co, 17479.77, Rotary Cutter; 1885, Johns Shale Pit, 297.00, Shale (Native Material); 1886, Logan County Asphalt Co., 1482.29, Asphalt; 1887, AT&T, 198.48, Long distance and serv.; 1888, Younger-Holmes Electrical Contractors, 4023.88, Electrical Work; 1889, Kay Electric Cooperative, 293.12, electric bill; 1890, Owen Auto Supply, 328.84, Supplies; 1891, Circuit Engineering District #8, 40.00, Signs; 1892, Lowes Companies Inc., 44.96, Floor mats; 1893, Deere Credit Inc, 1502.61, Lease payment; 1894, OK Corporation Commission, 25.00, Annual Fuel Tank Reg. Fee; 1895, Cintas Corporation Loc, 173.71, Uniform Service; 1896, Warren Power And Machinery, 1637.60, Grader Blades; 1897, Helena Chemical Co, 407.26, Chemicals; 1898, Filter Care Of Missouri, 97.10, Cleaning; 1899, Filter Care Of Missouri, 142.20, Filter Service; 1900, Unifirst Holdings Inc, 152.49, Uniform Cleaning; 1901, Comfort Inn, 83.00, Travel; 1902, Okla Corporation Commission, 25.00, Annual Fuel Tank Reg. Fee; 1903, John Deere Financial, 385.54, Blades; Cert.Fee: 12, Springhill Suites, 83.00, Lodging
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
10:00 a.m. opening of Bid#2015-19-Courthouse Entry Tile Replacement: Commissioner Shanks said one of the custodians in the courthouse received quotes regarding this job and one of the quotes received was used as the specifications for this job. Shanks said he didn’t feel this was right so suggested rejecting all bids.
Motion was made by Shanks and seconded by Skidmore approving to reject bids on Bid#2015-19-Courthouse Entry Tile Replacement (only one bid was received). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks to get quotes for the courthouse entry tile replacement. Shanks said the county would not need to bid this out; he referred to the Public Competitive Bidding Act. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn, 10:11 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 26th day of May, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS