The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 11, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 8, 2015, at 8:40 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Billie Chrz, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Election Board Secretary; Larry Klumpp and Mary Beth Ratliff, OSU Extension; Monte Taylor, P&K Equipment; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Claude Williams and Bill Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of May 4, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 239 as the current head count, 59 arrested and released over the weekend and 122 for the week, 14 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison); 11 inmates sentenced to county time, two (2) weekenders and sanctions, one (1) paid contracts with BIA and Bridgeway and currently are holding five (5) inmate on writs (prison to court). Jones noted 10 Bridgeway and 8 DOC were moved (these are holdings the county gets paid to house).
Kay County Free Fair Board Township Elections and voting Board Member Elections: Mary Beth Ratliff, OSU Extension, said she wanted this on the agenda because elections, according to by-laws, have not been held and she noted she has not been receiving agenda’s from Free Fair Board President Jim Menzer; she continued by saying to her knowledge meetings have not been held according to dates that were set.
Commissioner Johnson said he spoke with DA Hermanson regarding this matter last Thursday. He said Hermanson told him even though the elections have not been held abiding by Fair Board by-laws that they can still have the elections before June 1, 2015 according to the state statutes and that the statutes override the by-laws.
Ms. Ratliff said members have been ridiculed in the past for the same thing the current members are doing. She said Jim Menzer (President of the Kay County Free Fair) has not had a meeting since January and there are people who still have not been paid their premiums.
ADA Billie Chrz commented she is comfortable with them following the statutes and being in compliance with the law and maybe the board needs to look at their by-laws and have them in accordance with the statutes.
Commissioner Johnson and Skidmore said they were looking into this situation and will continue to inquire about this matter.
No action was taken.
Going out for bid for two new 2014 Ford pickups: The Sheriff made this request because of a recent accident totally two of the department’s trucks. Commissioners Shanks asked the Sheriff if he had the funds to pay for these purchases and was told by the Sheriff his department could cover the expense.
Motion was made by Johnson and seconded by Shanks approving going out on bid for two (2) new 2014 Ford pickups. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving State Reimbursement for Kay County Election Board Salary for the month of April 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Agreements between the BOCC and the following Subscribers for remote terminal capabilities in the Kay County Assessor’s office: Allied Environmental Consultants. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Quotes for lawn care spraying and pest control for all county owned property: Commissioner Shanks said he was asked by the custodial staff if they could use a vendor that provided both types of service. Quotes were reviewed by commissioners from the following vendors: Ultimate Pest Management, LLC; Outdoors Tree & Ground Services; Cain’s Lawn Care. Currently, pest control is being done by Ultimate Pest and lawn treatments are being applied by Cain’s Lawn Care.
Motion was made by Johnson and seconded by Skidmore approving Ultimate Pest to do lawn care spraying for the Courthouse and DHS; pest control for Courthouse and DHS (removing Newkirk High School adjacent from these services). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said crews were blading, checking pipes in low water crossings, working in shop, and hauling beams from Grant County.
Commissioner Johnson noted his crews were working on Tandem trucks, checking areas where the water is over the roads, cleaning culverts and working and painting inside of Dist#1 shop. He said he was proud of four (4) employees that passed their applicators spraying license and now are licensed to spray right-of-ways. Johnson said he attended a demonstration from Diamond Dealer. He also noted all the electrical work is in compliance and safe at Bois D’Arc.
Commissioner Skidmore said his crews continue to work on repairs needed on trucks, repairing tires, spraying for thistles in the right-of-ways, taking fencing down and cleaning culverts.
No action was taken on CBRI money and possibly dividing the monthly allocations between the three highway districts.
Motion was made by Johnson and seconded by Shanks approving a Master Lease Agreement for Lease Purchase payments on a John Deere 6125M Cab Tractor and a John Deere CX15 Flex-Wing Rotary Cutter, Dist#1. Commissioner Johnson said this state contract purchase was replacing a mower and tractor that was sold at the Elk City auction. ADA Billie Chrz asked if the Lease Purchase was off the state contract as well and Johnson said it was. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Six month bids on commonly used items for period covering July 1, 2015 thru December 31, 2015 and to review in detail Bid#2015-1 thru Bid#2015-14: Bid#2015-1 thru Bid#2015-14 were the bids from January 2015 thru June 2015 that were in the meeting for review, removal and changes to the bid numbers will differ for the bids covering July 2015 thru December 2015. After review of each of the above mentioned bids, Asphalt Mastic Surface Treatment, Heavy Equipment Rental, Pour & Finish Concrete, Road Striping, Electrical Work and Right-of-Way Spraying were removed.
Motion was made by Johnson and seconded by Shanks approving going out for bid on six month bids for commonly used items for period covering July 1, 2015 thru December 31, 2015 as follows: Bid#2015-22-Asphalt; Bid#2015-23-Bridge Materials; Bid#2015-24-Grader Blades; Bid#2015-25-Concrete; Bid#2015-26 Road Rock; Bid#2015-27-Culvert Pipe; Bid#2015-28-Office Supplies; Bid#2015-29-Janitorial Supplies.
Asphalt Mastic Surface Treatment, Heavy Equipment Rental, Pour & Finish Concrete, Road Striping, Electrical Work and Right-of-Way Spraying were removed. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for April 2015: Treasurer; Health Department; County Clerk; Assessor; Election Board. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment: Res#14, 15-202, Court Clerk, Toshiba Copier, traded; Res#14, 15-203, Sheriff, 2013 F-150 Patrol Truck, unit totaled during a pursuit; Res#14, 15-204, Sheriff, 2011 F-150 Patrol Truck, unit totaled during a pursuit. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds: Res#14, 15-200, Highway Dist#2-$198.40, sale of scrap metals; Res#14, 15-201, Highway Dist#2-$125,000.00, loan to repair county roads & bridges. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$60.83, D#1-$20.28; D#2-$20.28; D#3-$20.27; Highway Dist#1-$9,077.60; Highway Dist#2-$1,371.30; Highway Dist#2-198.40; Highway Dist#2-125,000.00; Highway Dist#3-$52.14; County Clerk Lien Fee-$2,705.50; Preservation Fee-$4,955.00; Treasurer’s Mortgage Certification-$695.00; Public Buildings Authority-$1,408.84. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Transfer of Appropriations: Election Board Travel-$200.00 to Personal Services; Sheriff Personal Service-$12, 307.38 to Maintenance & Operation. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no Unscheduled Public Appearances made.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Commissioner Skidmore spoke to ADA Chrz regarding vandalism around bridges and trash is being dumped. ADA Chrz said she will speak with DA Hermanson about this and the Sheriff to see about getting this problem resolved.
Motion was made by Shanks and seconded by Johnson approving Payroll Verifications for March 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Serv.Fee: 366, Farha Wholesale Co., 96.19, Supplies; 367, Communityworks, 389.44, Juvenile Detention; 368, Okla. Juvenile Justice SVCS, 697.80, Juvenile Detention; 369, Quality Water Service, 85.10, Water; 370, Transunion Risk, 70.00, Software Support; 371, Internatl Assoc Of Chiefs Of Police, 150.00, Membership dues; 372, Yukon Police Department, 50.00, Registration; 373, Burkes Classic Restoration, 724.96, Maintenance; Training: 1, Lowes Building Center, 1475.44, Training; Drug Court: 64, OK Court Services Inc, 5000.00, Coordinator Fees;
County Sales Tax Fund: 1140, CHC, 6234.74, Medical Services; 1141, Take Ten Tire, 375.71, Service; 1142, Quality Water Service, 484.75, Water; 1143, Kay Office Equipment, 268.88, Copier maintenance; 1144, Briggs Hardware, 398.27, Supplies; 1145, Cards Service Center, 1236.15, Supplies; 1146, Farha Wholesale Co., 999.94, Supplies; 1147, ABL Management, 25140.19, Food Service; 1148, ESW Correctional Healthcare, 20833.33, Medical Services; 1149, City of Newkirk, 9115.24, Monthly Utility Bill; 1150, Fuelman Of Oklahoma, 372.54, Fuel; 1151, McDonald Computer Services LLC, 59.97, Repairs; 1152, Taser International, 282.85, Tasers; 1153, Bob Barker, 1714.61, Supplies; 1154, Briggs Hardware, 379.00, Power Washer; 1155, ABL Management, 5501.45, Inmate Food Trays; 1156, Southwest Paper, 135.66, Supplies; 1157, Kay County JFA #124183, 318225.28, Tax Collections; 1158, Lampton Welding, 74.95, Rental; General: 2037, Quality Water Service, 24.60, Blanket for water; 2038, Galaxie Business, 143.59, Blanket For Copier Maintenance; 2039, Dewitt, Corbin, 714.13, Travel; 2040, Lowes Companies Inc., 108.95, Supplies; 2041, Craig Co. Detention Center, 272.32, Juvenile Detention; 2042, Quality Water Service, 42.70, Water; 2043, AT&T Mobility, 9.28, Cell Phone; 2044, Valero Short Stops, 28.88, Fuel; 2045, McDonald Computer Services LLC, 39.99, Maintenance; 2046, OK Dept. of Public Safety, 350.00, OLETS; 2047, Fleetcor Technologies, 1703.79, Fuel; 2048, Clearwater Enterprises, 714.12, Gas bill; 2049, Clearwater Enterprises, 1170.08, Gas bill; 2050, Clearwater Enterprises, 1361.42, Gas bill; 2051, Special-Ops Uniforms, 856.84, ; 2052, Special-Ops Uniforms, 432.92, ; 2053, City of Newkirk, 3579.46, Utility Bill; 2054, Quality Water Service, 22.90, Water; 2055, Tonkawa News, 7.50, Subscription; 2056, Southwest Business Products, 14.51, Supplies; 2057, SE District County Officers, 40.00, Registration; 2058, American Income Life Ins, 145.00, Insurance; 2059, Reese, Tammy, 120.75, Travel; 2060, Dillow, Kathlyn Marie, 126.76, Refund of ins. premium; 2061, Leyva, Patsy D., 24.15, Mileage; 2062, Muskogee County Detention Cntr, 721.37, Juvenile Detention; Health: 408, Lowes Companies Inc., 142.43, Supplies; 409, Oklahoma State Department Of Health, 58333.33, Payroll; 410, Harley, Wanda, 5.75,
Travel; 411, Locke Supply Co., 141.50, Supplies; 412, Shred-It USA, 26.50, Shredding; 413, Beaston, Amanda, 241.03, Travel; 414, Fulsom, Donna, 148.35, Travel; 415, Fowler-Goins, Mary, 69.00, Travel; 416, Brownfield, Misttina, 144.90, Travel; 417, Sigrid Krause, 534.75, Travel; 418, Tanya Pike, 162.15, Travel; 419, Rick Scott Construction, 491.14, Emergency Structural Bracing; 420, Southwest Business Products, 353.14, Supplies; 421, Juniors Locks & Alarms, 55.00, Lock Repair; Highway: 1846, G & B Auto, 150.00, Repairs; 1847, Cintas Corporation Loc, 845.96, Uniforms; 1848, Brandts, 138.53, Parts; 1849, Alcohol & Drug Testing Inc, 202.80, Drug Testing; 1850, Brundage Bone Concrete Pumping, 1225.09, Equipment Rental; 1851, Alcohol & Drug Testing Inc, 144.80, Drug Testing; 1852, RRY Services LLC, 145994.83, Bridge Project; 1853, Circuit Engineering District #8, 595.26, Inspections; 1854, Grant County Dist #3, 6497.09, Rock; 1855, Staples, 125.19, Office Supplies; 1856, Rural Water District #3, 43.79, Water; 1857, Lowes Building Center, 94.96, Fan; 1858, Lowes Building Center, 390.55, Supplies; 1859, Owen Auto Supply, 987.49, TRUCK PARTS; 1860, Grant County Rock Quarry, 4965.59, Crusher Run; 1861, Kelle Oil Company, 932.83, Fuel; 1862, County Clerks & Deputies Association, 70.00, Registration; 1863, Zee Medical, 68.60, Medical Supplies; 1864, Sears, 137.19, Hand Tools; 1865, Lowes Companies Inc., 109.23, Tools; 1866, Sober Brothers, 2663.16, Rock; 1867, G & B Auto, 2799.00, Grader tire; 1868, S & K Direct Steel LLC Inc, 195.00, Compressed Air; 1869, Warren Power And Machinery, 20.34, Washer; 1870, Lawson Products, 415.88, Metric Grease Fitting; 1871, Brandts, 169.99, Sprayers; 1872, Total Com Inc., 250.00, Radio Service; 1873, Unifirst Holdings Inc, 153.74, Uniform Service; 1875, Welch State Bank, 2389.75, Lease payment; 1876, Security National Bank, 4278.59, Lease payment; 1877, Caterpillar Financial Services Corp, 5725.30, Lease Purchase Payment; 1878, RCB Bank, 3096.08, Lease payment; 1879, Welch State Bank, 4133.65, Lease payment; 1880, Blackwell Auto Parts, 8.94, Ties; 1881, Dish, 77.00, Service
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:24 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 18th day of May, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS