The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 27, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 22, 2015, at 4:00 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Claude Williams and Bill Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of April 20, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the special meeting minutes of April 21, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 254 as the current head count, 53 arrested and released over the weekend and 121 for the week, 16 inmates sentenced to Department of Corrections (DOC)/ (waiting to go to prison); 13 inmates sentenced to county time, five (5) weekenders and sanctions, 15 paid contracts with BIA and Bridgeway and currently are holding seven (7) inmate on writs (prison to court). He also presented a Current Inmate Population Statistics report. The average age of inmates and the fact that the number of inmates on medication is up were both mentioned.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks noted he was thankful for the rain and noted crews were working in the shop and putting up road signs that were knocked down.
Commissioner Johnson said his crews prepared to haul off scrap iron, clearing off sand on bridges, putting up signage to help prevent accidents, hauling rock, making asphalt repairs, overlaying on Pecan Rd. to Hwy. 11, doing bridge inspections and repairs to put out rip rap. He mentioned on May 5, 2015 crew will receive their applicator’s license so they may spray right-of-ways.
Commissioner Skidmore mentioned he bought asphalt to refill pot holes, crews are blading, decking the rest of Bridge 86, digging shale and hauling materials out of Grant County. He said their applicator’s license for weed control has been out of date since 2013 and he has one employee licensed and the penalty has been removed. Skidmore said the spray rig is ready to go.
Motion was made by Skidmore and seconded by Johnson approving Engineering Fees for damages done to Blackwell Health Department. Skidmore noted county insurance through ACCO recommended getting a structural engineer. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson Tabling quotes for lawn care, spraying and pest control for all county owned property (courthouse, DHS and old Newkirk High School properties). Treasurer Kennedy wanted to clarify these quotes have nothing to do with the June resale property. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving NO action on purchasing scales for weights and measures for overloaded trucks and putting this back on the agenda at the first meeting in July to discuss this as a budget item for fiscal year 2015-2016. BOCC mentioned this was a huge investment but said it could save on repairs to the roads. Commissioner Johnson said it would be a $30,000 expense, $2,000 to recertify each year and the Sheriff’s Department would only receive $5 per ticket issued. Commissioner Shanks said the county would want to make sure the roads were posted correctly and DA Hermanson roads would need to be posted and a Resolution passed on county roads involved. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks Tabling Uniform Contract for county. BOCC discussed service, etc. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on ETR Loan for Reimbursement District#3 and Reimbursement for $75,000.00 for Use Tax. Commissioner Shanks said he put this on the agenda to see if Commissioner Skidmore would be interested in using the Use Tax account to pay back the ETR Loan and then Commissioner Skidmore, Dist#3 could pay the Use Tax account back when possible. Commissioner Skidmore said he has worked out a monthly payment option and will pay back on a monthly basis; he noted he may need additional financial help with other areas in the future.
Motion was made by Shanks and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installations: SW4 S7 T25W R1E ending S12 T25N R1W, Parallel Fountain Rd. between “P” St. & Allen Rd., D#3. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on the following 27 Public Service/Pipeline Crossing Line Installations (Kay Wind Farm), Apex Clean Energy, D#2: SW/SW 26-29-1E ending NW/NW 35-29-1E, W. Home Rd; NW/NW 35-29-1E is ending NE/NE 24-29-1E, N.”T” St; NW/SW 7-28-1E ending NE/SE 12-28-1W, N.”P” St; SW/NW 2-28-1E ending SE/NE 3-28-1E, N. “T” St; SW/NW 10-28-1E ending SE/NE 9-28-1E, N. “S” St; SW/SW 9-28-1E ending SE/SE 8-28-1E, N. “R” St; NW/NW 2-28-1E ending NE/NE 3-28-1E, N. “T” St; NW/SW 3-28-1E ending NE/SE 4-28-1E, N. “S” St; SW/SW 4-28-1E ending SE/SE 5-28-1E, N. “R” St; SW/SW 2-28-1E ending SE/SE 3-28-1E, N. “T” St; SW/SW 26-29-1E ending NW/NW 35-29-1E, W. Home Rd; NW/NW 35-29-1E ending NE/NE 34-29-1E, N. “T” St; SE/NE 6-28-2E ending SW/NW 5-28-2E, N. West St; SE/NE 5-28-2E ending SW/NW 4-28-2E, N. Waverly Rd; SW/SW 11-28-1E ending SE/SE 10-28-1E, N. “T” St; NE/SE 30-29-2E ending NW/SW 29-29-2E, N. West St; SE/SW 25-29-1E ending NE/NW 36-29-1E, W. Home Rd; SW/SW 3-28-1E ending NW/NE 10-28-1E, W. Bender Rd; SW/SW 8-28-1E ending SE/SE 7-28-1E, N. “Q” St; SE/SW 25-29-1E ending NE/NW 36-29-1E, W. Home Rd; SE/SW 25-29-1E ending NE/NW 36-29-1E, W. Home Rd; SE/SE 3-28-1E ending NE/NE 10-28-1E, W. Bender Rd; SW/SW 19-29-1E ending NW/NW 30-29-1E, W. Indian Rd; SW/SE 30-29-2E ending NW/NE 31-29-2E, W. Home Rd; SW/SE 30-29-2E ending NW/NE 31-29-2E, W. Home Rd; SW/NW 7-28-2E ending SE/NE 12-28-1E, N. Ranch Rd; SW/SW 29-29-2E ending NE/NE 31-29-2E, N. West St.
Motion was made by Johnson and seconded by Skidmore approving the following Resolutions to Deposit Funds:Res#14, 15-192, Highway Dist#1-$76,130.00-(Total), equipment sold at auction-2011 John Deere farm tractor-$51,520.00; 2011 John Deere flexwing mower-$7,130.00; 1998 Nutall lowboy trailer-$17,480.00; Res#14, 15-193, Highway Dist#3-$250.00, Public Service/Pipeline Crossing Line Installation.
Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations (from BOCC meeting 4-20-15 where the motion was rescinded): Highway-$322,208.08, D#1-$110,736.03; D#2-$110,736.02; D#3-$110,736.03; Highway Dist#3-$1,850.35; Highway-$1.81, D#2-$1.56; D#3-$0.25; CBRI 105C-$21,566.40; CBRI 105C-$14.39; Public Buildings Authority-Tonkawa Public Schools-$0.88; Public Buildings Authority-Pioneer Technology Center-$0.26 (amount should be $1.26); County Improvement-$0.18; Visual Inspection Reimbursement-$1,228.32. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway Dist#1-$76,130.00; Highway Dist#3-$250.00. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no unscheduled public appearances made.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Commissioner Shanks asked DA Hermanson if he could discuss the courthouse repairs issues. Hermanson gave him permission. Shanks discussed the situation and the BOCC discussed the issues and the safety matters involved with the repairs. Hermanson then decided this needed to be put on as an Agenda item for the following week.
Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Reimburse: 36, Staples, 199.99, Supplies; Serv.Fee: 353, McDonald Computer Services LLC, 179.98, Tech Service; 354, Fuelman Of Oklahoma, 1318.06, Fuel; 355, Van Hoesen, Everette H., 146.63, Mileage; 356, Landis, Michael K, 9.13, Reimburse For Expenses; County Sales Tax Fund: 1126, Bob Barker Co, 2972.64, Inmate Supplies; 1127, COPS Products LLC, 550.80, Handcuffs; 1128, Clifford Power Systems, 4744.98, Maintenance Agree.; 1129, Fuelman Of Oklahoma, 263.79, Fuel; General: 2019, OK Natural Gas, 189.66, Billing; 2020, Rogers Oil Co., 117.85, Fuel; 2021, AT&T U Verse, 60.00, Internet; 2022, Walmart Community, 203.04, Supplies; 2023, Southwest Business Products, 296.21, Supplies; 2024, Kellpro Computer, 75.00, Adapters; 2025, Vyve Broadband, 34.08, Basic cable; 2026, Leyva, Patsy D., 27.25, Travel; 2027, Cline, Holly L, 188.26, Travel;
Health: 384, Mail Finance, 313.11, Meter rental; 385, Fowler-Goins, Mary, 46.00, Travel; 386, Tanya Pike, 135.70, Travel; 387, Staples, 139.55, Supplies; 388, Language Line Services, 392.35, Billing; 389, City of Blackwell, 443.44, Billing; 390, ANCO Services, 2085.00, Janitorial Services; 391, AT&T, 263.33, Billing; 392, Smilemakers, 136.66, Stickers; 393, Merrifield Office Plus, 239.88, Toner Cartridges; Highway: 1782, AMC Urgent Care Plus, 50.00, Drug Test; 1783, AT&T, 295.99, Billing; 1784, Ponca City.Net, 108.00, Internet; 1785, Action Truck Parts, 499.78, Parts; 1786, Quality Water Service, 50.40, Water; 1787, Staples, 449.99, Office Equipment; 1788, Ponca City Utility Authority, 539.84, Billing; 1789, City of Blackwell, 488.62, Billing; 1790, Logan County Asphalt Co., 1275.00, Asphalt; 1791, County Clerks & Deputies Association, 70.00, Registration; 1792, Wako, 81.19, Sprayers; 1793, Cross Oil, 129.00, Fuel; 1794, Logan County Asphalt Co., 2360.08, Cold Laid Asphalt; 1795, Cross Oil, 235.00, Oil; 1796, Dish Network, 42.82, Satellite service; 1797, Hercules Tire Sales, Inc, 513.90, Tire; 1798, Unifirst Holdings Inc, 175.28, Uniform Cleaning; 1799, Montgomery Plumbing, 75.00, Drain Cleaner; 1800, Ok Employment Security Commission, 1625.00, Unemployment; 1801, Filter Care Of Missouri, 107.85, Clean filters; 1802, Owen Auto Supply, 338.16, Brake Shoe; 1803, Empire Financial Services Inc, 15667.04, Loan Payment; 1804, Johnson, Vance Howard, 229.60, Travel; 1805, Shanks, Jason R, 110.40, Travel; 1806, Webb, Samantha J, 142.03, Travel; 1807, AT&T, 138.89, Phone bill; 1808, OK Natural Gas, 133.95, Gas bill; 1809, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 1810, Kay Electric Cooperative, 278.85, electric bill; Cert.Fee: 9, Stephens, Rhonda J., 197.51, Travel
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 9:58 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 4th day of May, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS