The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 20, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 17, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; David Wilkie, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Harold Hughs, Kay County Detention Center (KCDC); Larry Klumpp, OSU Extension; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Kay County Emergency Management Director; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of April 13, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Report given by Donna Parker (Agenda read Stephanie Cervantes), Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in:  Ms. Parker reported 416.5 were the total hours completed by the 100 clients for March 2015 saving the community $3,017.81.  Completed Events:  Humane Society Project, Albright United Methodist Church Breakfast, Habitat for Humanity, Salvation Army, Kay County Dist#1 Road Cleanup, Kid’s Inc. and the City of Ponca City noting the clients did various duties.  Up-Coming Projects mentioned were:  Humane Society, Habitat for Humanity, Salvation Army, Kay County Dist#1 Road Cleanup – Commissioner Johnson mentioned the Boy Scotts picked up trash on 4-18-15, Disc Golf Cleanup and the City of Ponca City.  She also presented illustrations of their many projects.

 

Motion was made by Shanks and seconded by Skidmore approving Order of Appointment to appoint Vance Johnson as a member of the Kay County Board of Health, term of office shall be effective immediately and expires on Indefinite.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Jail Director Report:  Harold Hughes, KCDC, presented a report noting 242 as the current head count, 45 arrested and released over the weekend and 112 for the week, 15 inmates sentenced to Department of Corrections (DOC)/prison; 14 inmates sentenced to county time, three (3) weekenders and sanctions, 13 paid contracts with BIA and Bridgeway and currently are holding 10 inmate on writs (prison to court).  Hughs noted the daily average high as 243 and commented that makes the jail pretty crowed (85% capacity is considered full).  He also presented a Current Inmate Population Statistics report.

 

Motion was made by Johnson and seconded by Skidmore approving purchasing a projector for Kay County and paying for it out of the General Government account.  Dennis Bonewell said he needed the projector to use at his monthly safety meetings.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Claim for Reimbursement for Additional Homestead Exemption on loss of revenue to Kay County and the School Districts therein due to the Additional Homestead Exemptions allowed for the year 2014 in the amount of $30,009.00.  Assessor Susan Keen told this is for double homestead on those who make less than $20,000.  Treasurer Christy Kennedy said the county has not been reimbursed for these claims since 2001 and noted it is a loss of revenue on taxes and a much bigger loss to the schools.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving an Application for Financial Assistance/County Burial and Affidavit of Financial Inability to Pay.  Johnson asked if the county had anything in place to verify this application.  ADA Wilkie said he contacted DHS but has not heard back from them.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks noted crews were patching black tops on LA Cann, Traders Bend, Tower Rd., etc., and changing blades.

 

Commissioner Johnson said his crews were cleaning sand off bridges, identifying plugged culverts and ditches, doing asphalt milling, patching pot holes with asphalt, hauling gravel in the northeast part of Dist#1.

 

Commissioner Skidmore mentioned his crews completed the drive sheeting on Bridge 86, stock piling shale, laying sand and rock and doing repairs on spray rig for weed control and grading. 

 

Motion was made by Shanks and seconded by Johnson approving Lease Purchase Agreement and all financial documents with Warren Power Machine on a 140 M3 Motor Grader, D#2.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson Tabling quotes for lawn care, spraying and pest control for all county owned property (courthouse, DHS and old Newkirk High School property).   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore Tabling purchasing scales for weights and measures for overloaded trucks.  Commissioner Johnson said he put this on the Agenda after he received a request from Citizen John Williamson.  He mentioned that he and Sheriff Van Hoesen went to Payne County to ask questions and see how it worked.  Sheriff said it may be worthwhile to prevent road damages but said it is pretty expensive noting the cost at around $30,000 for the scales.  Van Hoesen it is definitely not a money making situation and noted his department would only receive $5 per written ticket.  Sheriff Van Hoesen said he would need to designate an employee for the three weeks training that would be needed and that he could only give 2-3 days per week to patrol.  Commissioner Shanks questioned the small number of roads this would encompass and Commissioner Johnson said the roads would be identified through a Resolution.  Other questions were asked.

 

Motion was made by Shanks and seconded by Johnson approving to go out for bid on a 100 HP Tractor and Flex Wing Mower with financing, D#1 (one each).  Note:  The Agenda did not have “action” included in the wording, a typographical error.   ADA Wilkie said it was clearly an oversight and authorized BOCC to take action on this item.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving to go out for bid on removal and replacement of all red tile, grout and base under tile with reinforce concrete pad including clean-up on west and east entrance of the courthouse.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following 47 Public Service/Pipeline Crossing Line Installations (Kay Wind Farm), Apex Clean Energy, D#2:  NW/SW 4-28-1E ending NE/SE 5-28-1E, N “R” Street; SW/NW 35-29-1E ending SE/NE 3-29-1E, N “T” Street; SE/SW 19-29-2E ending NE/NW 30-29-2E, W Indian Rd; NW/NW 30-29-2E ending NE/NE 25-29-1E, N Ranch Rd; NW/SW 25-29-1E ending NE/SE 26-29-1E, N “U” Street; SW/SE 26-29-1E ending NW/NE 35-29-1E, W Home Rd; SW/SW 34-29-1E ending SE/SE 33-29-1E, N “S” Street; SE/SE 33-29-1E ending NE/NE 4-28-1E, W Gate Rd; SW/SE 5-28-1E ending NW/NE 8-28-1E, W Bender Rd; NW/NW 8-28-1E ending NE/NE 7-28-1E, N “Q” Street; SE/SE 12-28-1W ending NE/NE 13-28-1W, W Fork Rd;   SE/SW 19-29-2E ending NE/NW 30-29-2E, W Indian Rd; NW/NW 30-29-2E ending NE/NE 25-29-1E, N Ranch Rd; SW/SW 36-29-1E ending NW/NW 1-28-1E, W Gate Rd; NW/NW 1-28-1E ending NE/NE 2-28-1E, N “U” Street; SE/SW 19-29-2E ending NE/NW 30-29-2E, W Indian Rd; NW/NW 30-29-2E ending NE/NE 25-29-1E, N Ranch Rd; SW/SW 36-29-1E ending NW/NW 1-28-1E, W Gate Rd; NW/NW 1-28-1E ending NE/NE 2-28-1E, N “U” Street; SW/SE 5-28-1E ending NW/NE 8-28-1E, W Bender Rd; NW/NW 8-28-1E ending NE/NE 7-28-1E, N “Q” Street; SE/SW 19-29-2E ending NE/NW 30-29-2E, W Indian Rd; NW/NW 30-29-2E ending NE/NE 25-29-1E, N Ranch Rd; SW/SW 36-29-1E ending NW/NW 1-28-1E, W Gate Rd; NW/NW 1-28-1E ending NE/NE 2-28-1E, N “U” Street; SW/SW 1-28-1E ending SE/SE 2-28-1E, N “U” Street; SW/NW 30-29-1E ending SE/NE 25-29-1E, N Ranch Rd; SW/NW 25-29-1E ending SE/NE 26-29-1E, N “U” Street; SW/SE 19-29-1E ending NW/NE 30-29-2E, W Indian Rd; SW/NW 31-29-2E ending SE/NE 36-29-1E, N “U” Street; SW/SE 31-29-1E ending NE/NE 6-28-2E, W Gate Rd; SW/SE 19-29-1E ending NW/NE 30-29-2E, W Indian Rd; SW/SE 31-29-2E ending NE/NE 6-28-2E, W Gate Rd.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Dennis Bonewell told BOCC on these road crossing permits they need to make sure they are not in a flood plain area.  Further discussion with BOCC participation was made regarding this matter.

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for March 2015:  Court Clerk-Newkirk, Ponca City; Assessor (2).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to Deposit Funds:  Res#14, 15-186, Highway Dist#3-$1,850.35, BIA Reimbursement H3103-64 44th Str. Reconstruction Project; Res#14, 15-187, Highway Dist#1-$672.50, sale of scrap metal; Res#14, 15-188, Highway Dist#1-$8,255.00, insurance settlement for damage to granite monument at LA Cann & Hwy. 11; Res#14, 15-189, Highway Dist#1-$150.00, reimbursement for CODA Conference spouse registration; Res#14, 15-190, Highway Dist#2-$1,318.48, sale of scrap metal; Res#14, 15-191, Highway Dist#2-$52.82, Member’s Capital Credit, Share of Margins from 1998 and 2013.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore rescinding the following Resolutions to Deposit Funds:  Res#14, 15-186, Highway Dist#3-$1,850.35, BIA Reimbursement H3103-64 44th Str. Reconstruction Project; Res#14, 15-187, Highway Dist#1-$672.50, sale of scrap metal; Res#14, 15-188, Highway Dist#1-$8,255.00, insurance settlement for damage to granite monument at LA Cann & Hwy. 11; Res#14, 15-189, Highway Dist#1-$150.00, reimbursement for CODA Conference spouse registration; Res#14, 15-190, Highway Dist#2-$1,318.48, sale of scrap metal; Res#14, 15-191, Highway Dist#2-$52.82, Member’s Capital Credit, Share of Margins from 1998 and 2013.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to Deposit Funds with noted correction:  Res#14, 15-186, Highway Dist#3-$1,850.35, BIA Reimbursement H3103-64 44th Str. Reconstruction Project; Res#14, 15-187, Highway Dist#1-$672.60 (corrected from Agenda that read $672.50), sale of scrap metal; Res#14, 15-188, Highway Dist#1-$8,255.00, insurance settlement for damage to granite monument at LA Cann & Hwy. 11; Res#14, 15-189, Highway Dist#1-$150.00, reimbursement for CODA Conference spouse registration; Res#14, 15-190, Highway Dist#2-$1,318.48, sale of scrap metal; Res#14, 15-191, Highway Dist#2-$52.82, Member’s Capital Credit, Share of Margins from 1998 and 2013.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$322,208.08, D#1-$110,736.03; D#2-$110,736.02; D#3-$110,736.03; Highway Dist#3-$1,850.35; Highway-$1.81, D#2-$1.56; D#3-$0.25; CBRI 105C-$21,566.40; CBRI 105C-$14.39; Public Buildings Authority-Tonkawa Public Schools-$0.88; Public Buildings Authority-Pioneer Technology Center-$0.26; County Improvement-$0.18; Visual Inspection Reimbursement-$1,228.32.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson rescinding the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$322,208.08, D#1-$110,736.03; D#2-$110,736.02; D#3-$110,736.03; Highway Dist#3-$1,850.35; Highway-$1.81, D#2-$1.56; D#3-$0.25; CBRI 105C-$21,566.40; CBRI 105C-$14.39; Public Buildings Authority-Tonkawa Public Schools-$0.88; Public Buildings Authority-Pioneer Technology Center-$0.26; County Improvement-$0.18; Visual Inspection Reimbursement-$1,228.32.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

There were no unscheduled public appearances made.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  

 

Motion was made by Johnson and seconded by Shanks approving Payroll with warrants to be released on April 29, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2014/2015 PURCHASE ORDERS:

            2014-2015 Lien Fee: 21, Quality Water Service, 45.75, Water; 22, Vyve Broadband, 34.08, Basic cable; Reimburse: 35, Southwest Business Products, 245.30, Envelopes; Serv.Fee: 324, Irwin, Sandy, 66.00, Female Juvenile Transport; 325, Okla. Juvenile Justice SVCS, 628.02, Juvenile Detention; 326, Eastern Okla Youth Services, 767.25, Juvenile Detention; 327, Communityworks, 486.80, Juvenile Detention; 328, Tebow, Daniel L., 102.00, Juvenile Transports; 329, Wright, Greg, 657.00, Juvenile Transports; 330, Sac & Fox Juvenile Detention, 274.43, Juvenile Detention; 331, Galaxie Business, 45.04, Copier maintenance; 332, Fuelman Of Oklahoma, 1313.95, Fuel; 333, Texas County Juv. Det. Center, 1115.68, Juvenile Detention; 334, Burtner, Larry, 75.00, Juvenile Transports; 335, Oklahoma Tax Commission, 37.50, Tags; 336, Ray Allen Professional K-9 Equipment, 106.46, Dog Supplies; 337, Blackwell Animal Hospital, 110.00, Dog Maintenance; 338, Learned, W Lewain, 27.60, ; 339, Keeler Equipment Sales, 550.00, Equipment; 340, Secretary of State, 45.00, ; Drug Court: 60, Redwood Toxicology Laboratory, 172.50, Lab work; County Bridge & Road Improvement: 12, River Ridge Construction Llc, 22295.00, ; Use Tax: 1, Bob Hurley Ford, 28406.00, Truck; County Sales Tax Fund: 1044, Hubris Communications, 24.95, Email host; 1045, Verizon Wireless, 226.77, Billing; 1046, Ultimate Pest Management LLC, 150.00, Pest Control; 1047, Quality Water Service, 340.15, Water; 1048, OK Natural Gas, 1668.93, Billing; 1049, Fuelman Of Oklahoma, 593.07, Fuel; 1050, Clifford Power Systems, 4363.55, Repairs; 1051, Kay County JFA #124183, 326290.22, Tax Collections; 1052, J&B Mechanical, 825.00, Repairs; 1053, Combined Systems Inc, 695.00, Training; 1054, Brandts, 336.40, Supplies; 1055, Baumert, Cummings & Hiatt, 804.58, Professional services; 1056, Vinings Rental & Supply, 186.87, Rental of Equipment For Jail Repairs; General: 1880, Craig Co. Detention Center, 391.46, Juvenile Detention; 1881, Cintas Corporation Loc, 116.49, Linen Service; 1882, AT&T U Verse, 85.00, Internet; 1883, Youth Services Of Osage County Inc, 1352.50, Juvenile Detention; 1884, Ford Refrigeration Service, 375.00, Repairs; 1885, Quality Water Service, 92.75, Water; 1886, Touchtone Communications, 132.77, Phone bill; 1887, Youth Services Of Osage County Inc, 1027.90, Juvenile Detention; 1888, Embassy Suites - Norman, 258.00, CODA expenses; 1889, Trane Building Services, 1249.75, Repairs; 1890, OK Natural Gas, 254.53, Gas delivery; 1891, ThyssenKrupp Elevator, 1540.58, Elevator Maintenance; 1892, AT&T, 580.39, Billing; 1893, Bkl Incorporated, 688.64, Professional services; 1894, Trane Building Services, 3764.00, Repairs; 1895, AT&T, 1018.97, Billing; 1896, AT&T, 4044.91, Billing; 1897, Ultimate Pest Management LLC, 52.00, Pest Control; 1898, Southwest Business Products, 589.32, Supplies; 1899, Cain's Lawn Care, 200.00, Lawn Care; 1900, AT&T, 15.93, Billing; 1901, AT&T, 34.47, Billing; 1902, Merrifield Office Plus, 29.78, Pens; 1903, Southwest Business Products, 51.63, Supplies; 1904, Reese, Tammy J., 120.75, Mileage; 1905, Southwest Business Products, 190.20, Supplies; 1906, Sooner Legends Inn & Suites, 83.00, Lodging; 1907, Kirkendall, Mary Ann, 163.05, Travel; 1908, County Clerks & Deputies Association, 225.00, Registration; 1909, County Clerks & Deputies Association, 200.00, Dues; 1910, Zee Medical, 218.10, Medical Supplies; 1911, Quality Water Service, 25.15, Water; Health: 382, Phil Howe Plumbing, 233.63, Plumbing Maintenance; 383, Staples, 106.37, Supplies; Highway: 1684, Locke Auto Parts, 372.10, Parts; 1685, Action Truck Parts, 499.24, Parts; 1686, Briggs Hardware, 165.73, Parts; 1687, Brandts, 131.05, Supplies; 1688, AMC Urgent Care Plus, 82.00, Drug screening; 1689, AT&T, 237.50, Phone bill; 1690, NAPA, 472.80, Jack; 1691, ACCO, 95.00, ACCO Conference; 1692, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1693, Hercules Tire Sales, Inc, 1200.00, Right of Way Sprayer; 1694, Circuit Engineering District #8, 575.00, Posts; 1695, Cross Oil, 12457.20, Fuel; 1696, Sober Brothers, 2708.30, Rock; 1697, AT&T, 139.12, Phone Service; 1698, Sunbelt Equipment & Supply, 595.00, Guardrail; 1699, Hercules Tire Sales, Inc, 1250.00, Tire Cage; 1700, Warren Cat, 150.45, Seals; 1701, Alcohol & Drug Testing Inc, 150.00, Training; 1702, Circuit Engineering District #8, 738.00, Signs; 1703, Yellowhouse Machinery Co, 156.84, Bearings; 1704, O Reilly Auto Parts, 98.86, TRUCK PARTS; 1705, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 1706, Security National Bank, 4278.59, Lease Purchase Payment; 1707, Welch State Bank, 2389.75, Lease Purchase Payment; 1708, Johnson, Vance Howard, 85.85, Travel; 1709, Turner Radiator & Air Cond., 125.00, Service; 1710, Hats Auto Supply, 462.32, Hub; 1711, Pioneer Technology Center, 35.00, Safety course; 1712, Deere Credit Inc, 1381.36, Lease payment; 1713, RCB Bank, 1814.15, Lease Purchase Payment; 1714, Cross Oil, 3054.34, Diesel Fuel; 1715, Security National Bank, 1704.06, Lease payment; 1716, Dish, 77.00, Cable; 1717, Unifirst Holdings Inc, 163.64, Uniform Cleaning; 1718, Sober Brothers, 394.69, Rock; 1719, Shanks, Jason R, 153.75, Travel; 1720, O Reilly Auto Parts, 7.98, Parts; 1721, Harlands Diesel, 3749.25, Diesel; 1722, Power Plan, 655.58, Parts; 1723, City Trailer, 6436.22, Repairs; Cert.Fee: 6, Kennedy, Christine, 209.63, TRAVEL AND MEALS

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:46 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

 

 

 

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Approved this 27th day of April, 2015.

 

 

 

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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