The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 13, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 10, 2015, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Larry Klumpp, OSU Extension; Cheryl Howard, Kay County Election Board Secretary; Scott Cloud, Newkirk Herald Journal; Bill Williams and Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of April 6, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 247 as the current head count, 48 arrested and released over the weekend and 126 for the week, 21 inmates sentenced to Department of Corrections (DOC)/prison; 12 inmates sentenced to county time, three (3) weekenders and sanctions, 15 paid contracts with BIA and Bridgeway and currently are holding nine (9) inmate on writs (prison to court). Jones noted it is costing $260 a day having them in Kay County waiting for court. Jones also presented a Current Inmate Population Statistics report. DA Hermanson commented on the number of inmates the county is housing on Writs noting the number will increase dramatically starting around April 21.
Motion was made by Johnson and seconded by Shanks approving Detention Services Agreement by and between Sac and Fax Nation and the BOCC, $21.11 a day per child. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving entering into an Executive Session (9:08 a.m.) pursuant to and convened under authority of 25 O.S. Section 307.B.4 to discuss ongoing litigation of the Blue Lake Quarry Case No. CIV-13-47. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving to reenter regular meeting of the BOCC (9:24 a.m.). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on ongoing litigation of the Blue Lake Quarry Case No. CIV-13-47.
Motion was made by Johnson and seconded by Shanks approving Order of Appointment to appoint Jeff E. Northcutt, M.D. as a member of the Kay County Board of Health, term of office shall be effective immediately and expires on June 30, 2019. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks commented crews are working in the shop, going to Enid to pick up a grader, hauling rock and enjoying the moisture.
Commissioner Johnson said his crews were hauling gravel, asphalt millings, stock piling, patching asphalt, repairing county road signs that have been ruined by gun shots. Johnson mentioned he has contacted a traffic engineer to review LA Cann and Coleman Road intersection to see what action needs to be done to help prevent accidents. He thanked the City of Ponca City for accepting the tires that the county picked up county roads during their clean up days program. Johnson said several of his crew are studying to take there chemical applicator license to spray right-of-ways and they are also building new barricades.
Commissioner Skidmore mentioned his crews were welding on Bridge 86, digging, screening and hauling shell, working on ongoing repairs and driving roads and removing necessary tree limbs.
Motion was made by Shanks and seconded by Johnson approving authorizing Requisitioning-Lisa Cundiff, Alan Loch; Receiving-Tanya Pike, Amanda Beaston; and Inventory-Tanya Pike Officers for Kay County Health Department’s accounts for FY2014-2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for March 2015: County Clerk, Election Board. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Dispose of Equipment: Res#14, 15-185, Court Clerk, Toshiba copier, traded. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriations: Treasurer’s Mortgage Certification-$615.00; County Sales Tax-$318,225.28; Use Tax-$39,666.18; Drug Court-$7,921.83; Public Buildings Authority-$1,408.84. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no unscheduled public appearances made.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Commissioner Skidmore said the Health Department building located in Blackwell got run into; he noted he contacted ACCO to report the problem. He said the building has been secured until repairs can be made.
Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Serv.Fee: 318, Transunion Risk, 74.50, Software Support; 319, Bankers Credit Card Services, 323.98, Out Of County Expense; 320, Take Ten Tire, 1754.52, Maintenance; 321, Bankers Credit Card Services, 467.78, Out Of County Expense; 322, GT Distributors Inc., 1386.94, Equipment; 323, UPS Store, 18.80, Shipping; Drug Court: 56, Ball Trophy & Engraving Co., 25.00, Plaques; 57, Gold-N-Treasures, 29.34, Key rings; 58, Ramey Price Cutter, 95.77, Refreshments; 59, OK Court Services Inc, 5000.00, Coordinator Fees; County Sales Tax Fund: 1030, ABL Management, 23983.88, Food Service; 1031, Baumert, Cummings & Hiatt, 2000.00, Attorney Fees; 1032, Farha
Wholesale Co., 998.29, Supplies; 1033, Fuelman Of Oklahoma, 196.88, Fuel; 1034, City of Newkirk, 9517.25, Billing; 1035, McDonald Computer Services LLC, 1000.00, Computer Services; 1036, Safelite Auto Glass, 215.28, Supplies; 1037, Bob Barker Co., 1208.89, Supplies; 1038, Farha Wholesale Co., 1325.00, Supplies; 1039, Bob Barker Co, 1151.56, Supplies; 1040, Merrifield Office Plus, 159.95, Office Supplies; 1041, A+Printing, 151.00, Office Supplies; 1042, Sherwin-Williams Company, 230.35, Paint; 1043, Briggs Hardware, 408.00, Mower; General: 1865, Galaxie Business, 155.86, Blanket For Copier Maintenance; 1866, Grace, Lindsay, 397.60, Blanket For Travel; 1867, Dewitt,
Corbin, 247.15, Travel; 1868, AT&T Mobility, 9.15, Phone Service; 1869, Southwest Business Products, 213.75, Supplies; 1870, OK Dept. of Public Safety, 350.00, OLETS; 1871, Fuelman Of Oklahoma, 1485.51, Fuel; 1872, Oklahoma State University, 8859.00, Contractual Services;1873, Sirchie, 62.88, Scales; 1874, Galls, 771.18, Sirens; 1875, TASC, 15720.00, Contractual Services; 1876, Northwest North-Central Assessors, 180.00, Registration Fee; 1877, Tucker, Gary P, 630.62, Reimbursement; 1878, Staples, 363.74, Supplies; 1879, County Treasurers
Assoc Of Okla, 25.00, Registration; Health: 369, Walmart Community BRC, 27.66, Supplies; 370, Shred-It USA, 26.50, Shredding; 371, Ana Beets, 256.75, Travel; 372, Langdon, Emily, 303.60, Travel; 373, Brownfield, Misttina, 162.15, Travel; 374, STC, 31.00, Supplies; 375, Centerpoint Energy Arkla, 208.09, Billing; 376, AT&T Mobility, 387.85, Phone Service; 377, University Of Oklahoma, 140.00, Registration; 378, J & P Supply, 313.33, Janitorial Supplies;379, Southwest Business Products, 46.60, Office Supplies; 380, Moore Medical Corp., 229.52, Supplies; 381, Merrifield Office Supply, 156.26, Office Supplies; Highway: 1651, RRY Services LLC, 58905.65, Bridge Project; 1652, Pioneer Hydraulics, 67.95, Blanket/Parts And Repairs; 1653, Hats Auto Supply, 30.05, Parts; 1654, Don Caughlin, 496.00, Sand; 1655, Warren Cat, 132.00, Repairs; 1656, River Ridge Construction Llc, 3333.80, Concrete
Pour & Finish; 1657, PC Concrete, 5390.00, Concrete; 1658, Total Com Inc., 250.00, Radio Service; 1659, Rural Water District #3, 41.74, Water; 1660, OK Natural Gas, 37.46, Billing; 1661, Embassy Suites - Norman, 87.00, Hotel Accomadations; 1662, Circuit Engineering District #8, 300.00, Rivets; 1663, Warren Cat, 7883.75, Coupling; 1664, C & G Inspection, 80.00,Enrollment Fee; 1665, ASAP Energy Inc, 8134.43, Fuel; 1666, Embassy Suites - Norman, 166.00, Lodging; 1667, Sober Brothers, 2696.44, Rock; 1668, McDonald Computer Services LLC, 79.98, Fax machine service; 1669, Skidmore, Paul, 11.98, Meals; 1670, Filter Care Of Missouri, 37.40, Filter Service; 1671, Warren Cat, 12.72, Spring; 1672, Shanks, Jason R, 171.58, ACCO Conference; 1673, Power Plan, 104.22, Valves; 1674, Owen Auto Supply, 329.80, Filters; 1675, Hercules Tire Sales, Inc, 251.72, Tires; 1676, Skidmore, Paul, 27.28, Reimbursement; 1677, P & K Equipment, 3314.52, Hydraulic oil; 1678, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 1679, RCB Bank, 3096.08, Lease Purchase Payment; 1680, Welch State Bank, 4133.65, Lease Purchase Payment; 1681, Unifirst Holdings Inc, 157.49, Uniform Service; 1682, S & K Direct Steel LLC Inc, 225.20, Welding supplies; 1683, Sears, 161.92, Supplies; Cert.Fee: 4, Kennedy, Christine, 64.98, Travel; 5, Hudson, Christie M, 108.68, Mileage
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:04 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 20th day of April, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS