The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 6, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 2, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Billie Chrz, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Larry Klumpp, OSU Extension; John Williamson, Newkirk Citizen; Scott Cloud, Newkirk Herald Journal; Bill Williams and Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of March 30, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 258 as the current head count, 48 arrested and released over the weekend and 77 for the week, 29 inmates sentenced to Department of Corrections (DOC)/prison; 11 inmates sentenced to county time, five (5) weekenders and sanctions, 16 paid contracts with BIA and Bridgeway and currently are holding eight (8) inmate on writs (prison to court). Jones noted it is costing $260 a day having them in Kay County waiting for court.
Motion was made by Johnson and seconded by Skidmore approving upon Sheriff Van Hoesen’s recommendation the Contract between Creek County and Kay County for Services at Creek County Juvenile Detention Center, $29.39 per child per day. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving to enter into agreement between Green Automated Solutions and the Kay County Health Department for a mechanical service to Kardex-130. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving execution of Division Order from Range Resources, Legal Description Section 32 Township 28N Range 1E upon approval of Assistant District Attorney Billie Chrz. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Reimbursement for Election Board Secretary Salary for the month of March 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks noted crews are cleaning out beaver dams on Chilocoo Creek, work is continuing on Bridge 247, Adobe Road is opened, more roads (Fork Rd. between “W” Street and Hwy. 77) were added to APEX Wind Farm, blading, mowing, trimming trees and hauling rock.
Commissioner Johnson said his crews were hauling beams for the “T” Street bridge to the yard preparing for replacement. He reported there is a large number of people dumping a great deal of trash off a bridge into a really deep creek, repairs to rebuild base on Hubbard Rd., hauling gravel, working on pot holes (15,000 tons of asphalt for repairs), discussed working entire area in his district.
Commissioner Skidmore mentioned his crews were digging and hauling shell, laying sand, grading, blading, cleaning ditches, welding, putting up signs and making mechanical repairs.
Motion was made by Shanks and seconded by Johnson approving Resolution No. 14, 15-135-Amendment No. 2 noting the effective date, listing the directors and their length of term on the River Road County Fire Department. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving River Road County Fire Department REAP Contract. Commissioner Shanks noted this will allow the Fire Department to receive REAP funding. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following monthly fee report for March 2015: Kay County Treasurer. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations: County Sales Tax-$42,622.91; Highway-$56.11 (Dist#1-$18.70; Dist#2-$18.70; Dist#3-$18.71); County Clerk Lien Fee-$800.50; Preservation Fee-$4,470.00. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no unscheduled public appearances made.
Motion was made by Shanks and seconded by Johnson approving Payroll Verifications for March 2015 (corrected from Agenda that read February 2015). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 PBA: 21, Bagg, Jack, 950.00, Contractual Services; 22, Cain's Lawn Care, 175.00, Lawn Care;
Serv.Fee: 314, Quality Water Service, 95.55, Water; 315, Fuelman Of Oklahoma, 1371.79, Fuel; 316, National Law Enforcement Supply, 76.00, Batteries; 317, Van Hoesen, Everette H., 90.85, Travel; Drug Court: 53, Staples, 263.34, Supplies; 54, Ramey Price Cutter Supermarkets, 88.92, Refreshments; 55, Redwood Toxicology Laboratory,
173.18, Testing; County Sales Tax Fund: 1016, Cards Service Center, 2680.56, Supplies; 1017, Take Ten Tire, 211.80, Repairs; 1018, COPS Products LLC, 7049.32, Jacket; 1019, AT&T, 1255.00, Internet; 1020, AT&T, 764.06, Billing; 1021, Briggs Hardware, 393.60, Supplies; 1022, Fuelman Of Oklahoma, 403.00, Fuel; 1023, Fuelman Of Oklahoma, 317.38, Fuel; 1024, Quality Water Service, 403.25, Water; 1025, Southwest Paper, 801.73, Supplies; 1026, Bob Barker Co, 1035.12, Supplies; 1027, Briggs Hardware, 973.94, Generator; 1028, Merrifield Office Supply,
268.15, Supplies; 1029, Sherwin-Williams Company, 501.20, Painting supplies; General: 1852, Quality Water Service, 24.60, Blanket for water; 1853, Klumpp, Larry A., 327.18, Travel; 1854, AirMedCare Network, 6930.00,
Premiums; 1855, Quality Water Service, 36.75, Water; 1856, Kay Office Equipment, 37.36, Maintenance Agree.; 1857, City of Newkirk, 4567.11, Utility Bill; 1858, Quality Water Service, 22.90, Water; 1859, Leach Paper Co., 241.50, Supplies; 1860, Galaxie Business, 75.76, Toner; 1861, Fuelman Of Oklahoma, 1753.13, Fuel; 1862, TASC, 29740.00, Professional services; 1863, ACCO, 105.00, Registration; 1864, Reese, Tammy J., 194.59, Travel;
Health: 359, Laboratory Associates, 720.00, X-rays; 360, Falco Alarm Co., 213.00, Alarm Maintenance; 361, OK Correctional Industries, 1977.37, Chairs; 362, Lee Company, 123.00, Service call; 363, STC, 124.52, Copier contract; 364, Allen, Jeanine, 57.50, Travel; 365, Feaster, Amber, 72.45, Travel; 366, June Fetters, 46.00, Travel; 367, Rose Ann McChristian, 123.96, Travel; 368, AT&T, 413.73, Phone bill; Highway: 1620, Grant County Dist #3, 6425.74, Rock; 1621, Logan County Asphalt Co., 1508.22, Asphalt; 1622, Galaxie Business, 551.10, File; 1623, Galaxie Business, 56.60, Copier contract; 1624, Centerpoint Energy Arkla, 189.23, Gas bill; 1625, Ponca City.Net, 36.00, Internet; 1626, Dish Network, 45.49, Billing; 1627, Ford Refrigeration Service, 83.00, Maintenance; 1628, Dish, 17.00, Billing; 1629, OK Natural Gas, 116.12, Billing; 1630, Action Truck Parts, 97.67, Parts; 1631, Lowes Companies Inc., 108.27, Tools; 1632, Computer Solutions Unlimited, 69.00, Equipment; 1633, Wrights Machine Shop, 279.00, Parts; 1634, Circuit Engineering District #8, 104.50, Signs; 1635, Farmers Grain Company, 13574.92, Diesel; 1636, Johns Shale Pit, 300.00, Shale; 1637, Interstate Battery System Of Tulsa, 300.00, Batteries; 1638, Circuit Engineering District #8, 228.00, Signs; 1639, Ultimate Pest Management LLC, 58.00, Pest Control; 1640, Tucker, Teena M, 20.39, Reimbursement; 1641, Pioneer Hydraulics, 111.66, Adapters; 1642, Warren Cat, 575.63, Parts; 1643, Warren Cat, 62.04, ; 1644, Warren Cat, 57.01, Parts; 1645, Ultimate Pest Management LLC, 270.00, Termite Treatment; 1646,
AT&T, 72.91, Billing; 1647, P & K Equipment Inc, 147.10, Mirrors; 1648, Skidmore, Paul, 150.65, Mileage; 1649, Unifirst Holdings Inc, 161.44, Uniform Service; 1650, Johnson, Vance Howard, 239.10, Travel; Abuse Prev.: 1, Brandts, 336.40, Supplies; Cert.Fee: 3, Kennedy, Christine L., 161.58, Mileage
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 9:56 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 13th day of April, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS