The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 30, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 27, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor;  Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Scott Cloud, Newkirk Herald Journal; Bill Williams and Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of March 23, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Buddy Carroll, Chas. W. Carroll, P.A., Contract for Services; contract is between the Firm of Chas. W. Carroll, P.A. and Kay County for services provided for the 2015-16 fiscal year.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving to disburse funds from the Escrow Account for Environmental Remedy work in the amount of $33,903.99 (Blackwell Smelter Waste/Blackwell Zinc Company).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks Tabling action to enter into agreement between Green Automated Solutions and the Kay County Health Department for a mechanical service to Kardex-130.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving an Oklahoma Alcoholic Beverage Laws Enforcement Commission Application for Stone Bluff Cellars, 6235 W. Fountain Rd., Ponca City, OK 74601.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 247 as the current head count, 34 arrested and released over the weekend and 91 for the week, 27 inmates sentenced to Department of Corrections (DOC)/prison; 12 inmates sentenced to county time, five (5) weekenders and sanctions, 14 paid contracts with BIA and Bridgeway and currently are holding eight (8) inmate on writs (prison to court).  Jones also presented an Inmate Population Analysis Report.  Commissioner Johnson asked if the warmer weather caused for more activity and Jones answered it does. 

 

Motion was made by Johnson and seconded by Shanks Tabling execution of Division Order from Range Resources, Legal Description Section 32 Township 28N Range 1E.  DA Hermanson said the language in the order mentioned a second page however there was no second page included; he noted the rest of language was consistent with other Division Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Commissioner Johnson said no action will be taken on sell unused county property so the Justice Facility Authority can work with Pat Branch and family regarding this matter:  A tract of land situated in the East Half of the Northeast Quarter of Section 34, Township 28 North, Range 2 East of the Indian Meridian, Kay County, Oklahoma, being more particularly described as follows:  Commencing at the Southeast Corner of said Northeast Quarter; thence North 89 degrees, 38 minutes, 53 seconds West (assumed), along the South Line of said Northeast Quarter, a distance of 137.20 feet to a point on the West Right-of-Way for U.S. Highway 77 and the Southeast Corner of a tract of land recorded in Book 1198, Page 319; thence North 00 degrees, 07 minutes, 12 seconds East, along said West Right-of-Way, a distance of 1399.00 feet to the Northeast Corner of a tract of land recorded in Book 1570, Page 584 and the Point of Beginning of the herein described tract; thence North 89 degrees, 38 minutes, 53 seconds West, parallel with the South Line of said Northeast Quarter, along the North Line of said recorded tract, a distance of 290.40 feet to a point; thence North 00 degrees, 07 minutes, 12 seconds East, a distance of 279.80 feet to the Southwest Corner of a tract of land recorded in Book 230, Page 444; thence South 89 degrees, 38 minutes, 53 seconds East, parallel with the South Line of said Northeast Quarter, along the South Line of said recorded tract, a distance of 290.40 feet to the Southeast Corner of said recorded tract on said West Right-of-Way; thence South 00 degrees, 07 minutes, 12 seconds West, along said West Right-of-Way, a distance of 279.80 feet to the Point of Beginning, containing 1.87 acre(s), more or less. 

 

Motion was made by Shanks and seconded by Johnson approving and awarding Bid#2015-18, Repair/Preservation Books, County Clerk (bid opened in BOCC meeting on 3-23-15) to Ham Bookbinding Inc. in the amount of $57,500.00.  County Clerk Reese said Ham Bookbinding was the only received bid and the company does all the work onsite.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks said River Ridge finished Bridge 72 on Adobe Road; crews are putting in pipes to stay ahead of the Wind Farm and catching up on blading.

 

Commissioner Johnson said his crews were hauling rock, grading on the north and east side of Dist#1, cleaning yard and putting up road signs.  He stated Pecan Road has been a dangerous situation due to limited stop signs.  Johnson also told that Hubbard Road from Hwy. 177 to Waverly will be closed for 240 days; he talked about the detour route and if travelers had complications with detour route they need to contact Glen Nichols at Evans and Associates.  Johnson said crews are putting concrete barricades around the railroad tracks and if people drive through those barricades it is a felony not a misdemeanor.

 

Commissioner Skidmore mentioned his crews were hauling sand, blading on Chrysler Str. and working on east Chrysler west of 13th Str., working and welding on Bridges 86 and 190

 

No action was taken on Kay County Monthly Reports for February 2015 (none were presented).

 

Motion was made by Skidmore and seconded by Johnson approving the following Resolutions for Disposing of Equipment:  Res 14, 15-183, Highway Dist#3, Mobile Radio, Junked; Res 14, 15-184, Highway Dist#3, Motorola Mobile Radio, Junked.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res 14, 15-179, Highway Dist#3, $9,070.30, BIA Funds, 44th St Project; Res 14, 15-180, Highway Dist#2, $58,905.65, BIA Funds, BIA Bridge #247 – Chilocco Creek; Res 14, 15-181, Highway Dist#1, $70.26, Clintco, Reimbursement for sign damage; Res 14, 15-182, Highway Dist#3, $730.18, Justin Tucker Plumbing, Reimbursement for overpayment.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Sheriff’s Service Fee - $21,323.54; Highway Dist#3 - $9,070.30; Highway Dist#2 - $58,905.65; Highway Dist#3- $730.18; Highway Dist#1- $70.76.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson rescinding the following Cash Fund Estimate of Needs and Request for Appropriations:  Sheriff’s Service Fee - $21,323.54; Highway Dist#3 - $9,070.30; Highway Dist#2 - $58,905.65; Highway Dist#3- $730.18; Highway Dist#1- $70.76.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations with the noted correction:  Sheriff’s Service Fee - $21,323.54; Highway Dist#3 - $9,070.30; Highway Dist#2 - $58,905.65; Highway Dist#3- $730.18; Highway Dist#1- $70.26 (the agenda read $70.76).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

There was no Transfer of Appropriations presented so no action was taken.

 

There were no unscheduled public appearances made.

 

Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2014/2015 PURCHASE ORDERS:

                2014-2015 PBA: 20, Kimberlye R. Mayer, 8750.00, Auditing; Reimburse: 34, Southwest Business Products, 26.10, Supplies; Serv.Fee: 307, Westside Animal Clinic LLC, 197.10, Animal Care; 308, AT&T, 79.18, Telephone; 309, AT&T Mobility, 436.84, Internet; 310, Watch Guard Video, 4820.00, Camera; 311, Galaxie Business, 38.17, Maintenance; 312, Vohne Liche Kennels Inc, 7250.00, Dog; 313, OK Sheriff/Peace Officer Assn, 700.00, Membership dues; County Sales Tax Fund: 1013, Kay Office Equipment, 50.00, Maintenance; 1014, Cross Match Technologies Inc, 2138.80, Maintenance Agree.; 1015, Ultimate Pest Management LLC, 150.00, Pest Control;

                General: 1839, Blackwell Animal Hospital, 48.50, Juvenile Detention; 1840, OSU/CLGT, 300.00, Training; 1841, Vyve Broadband, 41.08, Cable; 1842, Staples, 119.95, Supplies; 1843, Staples, 130.47, Battery Backup; 1844, AT&T, 663.34, Telephone; 1845, Walmart Community BRC, 327.85, Supplies; 1846, Burkes Classic Restoration, 1968.90, Maintenance; 1847, Sac & Fox Juvenile Detention, 105.55, Juvenile Detention; 1848, STC, 213.00, Copier maintenance; 1849, Burkes Classic Restoration, 2101.50, Maintenance; 1850, Burkes Wrecker Service,

                455.00, Wrecker Charge; 1851, Kennedy, Christine L., 105.80, Mileage;  Health: 354, Bank Of The West, 7960.13, Loan Payment; 355, OK Natural Gas, 390.45, Billing; 356, Ponca City Utility Authority, 1198.67, Billing; 357, Fulsom, Donna, 193.20, Travel; 358, Shred-It USA, 26.50, Shredding; Highway: 1597, G & B Auto, 133.50, Repairs; 1598, Mike Redding, 485.00, Shale; 1599, Newkirk Herald Journal, 55.00, Business cards; 1600, Johns Shale Pit, 294.00, Shale; 1601, Circuit Engineering District #8, 95.70, Tape; 1602, OK Natural Gas, 254.64, Billing; 1603, Ponca City Utility Authority, 627.78, Billing; 1604, Cintas Corporation Loc, 748.19, Linen Service; 1605, OCT Equipment, 1528.00, Valves; 1606, Unifirst Holdings Inc, 280.09, Uniform Service; 1607, Yellowhouse Machinery Co, 546.68, Parts; 1608, Shanks, Jason R, 109.25, Mileage; 1609, Hercules Tire Sales, 6687.04, Tires; 1610, PC Concrete, 2444.00, Concrete; 1611, Yellowhouse Machinery Co, 243.92, Window; 1612, Owen Auto Supply, 168.33, Supplies; 1613, Sunbelt Equipment & Supply, 143.72, Parts; 1614, Warren Cat, 613.81, Parts; 1615, Unifirst Holdings Inc, 184.99, Uniform Service; 1616, Owen Auto Supply, 33.21, Parts; 1617, Pioneer Hydraulics, 81.68, Parts; 1618, Owen Machine & Auto, 174.81, Parts

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  

 

Commissioner Johnson said he and Sheriff Van Hoesen visited Payne County and looked at weights and measure scales for weighing overloaded trucks.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 9:47 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

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Approved this 6th day of April, 2015.

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                         

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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