The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 23, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 20, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor;  Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Donnie Head, Circuit Engineering Director Dist#8; Buddy Carroll, Chas. W. Carroll, P.A.; Bill Williams and Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of March 16, 2015.  Motion carried:  Shanks, abstained; Johnson, aye; Skidmore, aye. 

 

Buddy Carroll, Chas. W. Carroll, P.A. was present to introduce himself to the board and he presented a Contract for Services for the 2015-2016 fiscal year and told what the services consisted of (Contract to be reviewed during BOCC meeting on March 30, 2015).  No action was taken.

 

No action was taken on Oklahoma Alcoholic Beverage Laws Enforcement Commission Application (District Attorney said the agenda item needed to be more specific).

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 243 as the current head count, 31 arrested and released over the weekend and 85 for the week, 23 inmates sentenced to Department of Corrections (DOC)/prison (Jones said DOC was at 120% capacity); 13 inmates sentenced to county time, one (1) weekends and sanctions, 14 paid contracts with BIA and Bridgeway and currently are holding seven (7) inmate on writs (prison to court).  Jones also presented a Current Inmate Population Statistics Report.  DA Hermanson asked the maximum capacity of the KCDC.  Jones told him the maximum capacity was 320 and the operational capacity was 265.

 

Motion was made by Johnson and seconded by Skidmore approving Claim against the Ad Valorem Reimbursement Fund-$2,663,967.00, per 62 O.S., Supp. 1993, Section 193, for loss of revenue due to exemption of new or expanded manufacturing facilities in 2013 for 2014 tax year.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

CBRI 105 Funds:  Donnie Head, CED#8, went over in detail bridge projects and the costs involved.  No action was taken.

 

ERT Projects:  Donnie Head, CED#8, discussed ETR Projects.  He also told Dist#3 there was a balance due of $150,000 (from previous Dist#3 Commissioner); Head said this has been extended twice and would need to be paid before July 2015.  No action was taken.

 

Motion was made by Shanks and seconded by Johnson approving bridge inspection invoice, Districts 1, 2 and 3.  Bridge Inspection Contract EC1434D, Invoice 436145 (24 bridges inspected on this invoice) and Bridge Inspection Contract EC1434D, Invoice 436246 (64 bridges inspected on this invoice).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Report of Conference between bridge owner and bridge inspection consultant, Districts 1, 2 and 3 for Invoices 436145 and 436246.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

No action was taken on execution of Division Order from Range Resources (DA Hermanson said the agenda item needed to be more specific).

 

Selling unused county property:  Commissioner Johnson said he wanted this back on the agenda to clean up unfinished business.  He mentioned Pat Branch (owner of the home by this particular property) had a possible buyer.  Johnson said the property is not needed for access to gun range.

 

Sheriff Van Hoesen said before any further decisions are made he wanted Don Jones, KCDCD to be aware because last he knew the commissioners voted not to sell the property.  Sheriff reiterated with or without this piece of property it would not affect the gun range.

 

DA Hermanson said there were concerns mentioned before about some of the county property would be land locked if the proposed property was sold.

 

Motion was made by Johnson and seconded by Shanks Tabling to sell unused county property:  A tract of land situated in the East Half of the Northeast Quarter of Section 34, Township 28 North, Range 2 East of the Indian Meridian, Kay County, Oklahoma, being more particularly described as follows:  Commencing at the Southeast Corner of said Northeast Quarter; thence North 89 degrees, 38 minutes, 53 seconds West (assumed), along the South Line of said Northeast Quarter, a distance of 137.20 feet to a point on the West Right-of-Way for U.S. Highway 77 and the Southeast Corner of a tract of land recorded in Book 1198, Page 319; thence North 00 degrees, 07 minutes, 12 seconds East, along said West Right-of-Way, a distance of 1399.00 feet to the Northeast Corner of a tract of land recorded in Book 1570, Page 584 and the Point of Beginning of the herein described tract; thence North 89 degrees, 38 minutes, 53 seconds West, parallel with the South Line of said Northeast Quarter, along the North Line of said recorded tract, a distance of 290.40 feet to a point; thence North 00 degrees, 07 minutes, 12 seconds East, a distance of 279.80 feet to the Southwest Corner of a tract of land recorded in Book 230, Page 444; thence South 89 degrees, 38 minutes, 53 seconds East, parallel with the South Line of said Northeast Quarter, along the South Line of said recorded tract, a distance of 290.40 feet to the Southeast Corner of said recorded tract on said West Right-of-Way; thence South 00 degrees, 07 minutes, 12 seconds West, along said West Right-of-Way, a distance of 279.80 feet to the Point of Beginning, containing 1.87 acre(s), more or less.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Old Newkirk High School and items to be salvaged:  Commissioner Johnson said he put this on the Agenda to try and finalize.  Commissioner Shanks said items he would like to salvage the heat and air and window unites (window units are in every classroom).  Commissioner Johnson noted the lime stone needed to be kept and possibly used to repair city hall if the city is interested and he said Dist#1 would like to have the fencing.  No action was taken. 

 

Motion was made by Johnson and seconded by Skidmore approving to Contract Troy Lewis & Associates to write specifications for demolition of old Newkirk High School in amount not to exceed $1,600.00.  Johnson said he wanted to set up two bids one for salvaging and one for demolition.  He noted after the specifications are written county would go out for bid.  DA Hermanson thought it was good idea going out for two different bids and being specific.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks said crews are hauling dirt on Adobe Rd. and putting up guard rails, blading, working on Gate Road to stay ahead of the Wind Farm.

 

Commissioner Johnson said his crews were grading roads, hauling gravel, planning to purchase asphalt to repair pot holes, cleaning warehouse, will obtain quotes to get electrical problems repaired at Bois D’Arc.  Donnie Head spoke regarding Hubbard Rd. overflow and extending guard rail to the east.

 

Commissioner Skidmore mentioned his crews were digging shells, lying and hauling shell, blading, working on vibratory pile driver, installing culverts, and noted most of the truck repairs have been completed.

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for February 2015:  Court Clerk (3).  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions for Disposing of Equipment:  Res#14, 15-174, Assessor’s Office, Chairs (3), junked; Res#14, 15-176, Highway D#3, Motorola Mobile Radio, junked; Res#14, 15-177, Highway D#3, Mobile Radio, junked.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#14, 15-175, Highway Dist#2-$2,650.69, refund on closing of project STP-136D(142)RR, (BNSF RRXING #011-895C near Newkirk) for JP 24096(04); Res#14, 15-178, Highway Dist#2-$26,200.00, sale of equipment at consignment sale February 25-26, 2015.   Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#2-$2,650.69; Visual Inspection Reimbursement-$1,180.15; Drug Court-$19,873.66; Highway Dist#2-$26,200.00.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving the following Transfer of Appropriations:  County Sales Tax JFA Maintenance & Operations (M&O)-$24,000.00 to Part-time-$4,000.00 & Personal Service-$20,000.00; Treasurer Travel-$65.55 to M&O.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

There were no unscheduled public appearances made.

 

10:05 a.m. – Bid#2015-18, Repair/Preservation Books, County Clerk was opened as follows:  Ham Bookbinding Inc. in the amount of $57,500.00.

 

Motion was made by Shanks and seconded by Johnson Tabling for further review.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore approving Payroll with warrants to be released on March 30, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2014/2015 PURCHASE ORDERS:

                2014-2015 Reimburse: 30, Staples, 230.93, Supplies; 31, Dell Inc, 1265.99, ; 32, Computer Mapping Co., 300.00, Mapping software; 33, Southwest Business Products, 52.02, Supplies; Serv.Fee: 292, Tebow, Daniel L., 273.00, Juvenile Transports; 293, Eastern Okla Youth Services, 790.50, YOUTH SERVICES; 294, Fuelman Of Oklahoma, 1421.64, Fuel; Drug Court: 51, OK Court Services Inc, 5000.00, Coordinator Fees; 52, Farha Wholesale Co., 44.11, Paper Products; County Sales Tax Fund: 936, Fuelman Of Oklahoma, 357.00, Fuel; 937, Bankers Credit Card Services, 1149.92, Cameras; 938, Archer Manufacturing, 324.00, Soap; 939, Grainger, 422.20, Equipment; 940, Locke Auto Parts, 83.49, Parts; 941, Sherwin-Williams Company, 692.33, Painting supplies; General: 1718, OSU/CLGT, 400.00, Registration; 1719, OK Court Services Inc, 2750.00, Community Service Coordinator; 1720, Leach Paper Co., 289.56, Supplies; 1721, USPS Disbursing Officer, 4673.96, Rent; 1722, AT&T U Verse, 60.00, Internet; 1723, OK Court Services Inc, 2750.00, Community Service Coordinator; 1724, USPS Disbursing Officer, 4673.96, Rent; 1725, Farha Wholesale Co., 267.92, Supplies; 1726, OK Court Services Inc, 2750.00, Community Service Coordinator; 1727, Newkirk Mini-Storage, 234.00, Storage rental; 1728, AT&T, 85.00, Phone Service; 1729, USPS Disbursing Officer, 4673.96, Rent; 1730, Zee Medical, 222.85, Medical Supplies; 1731, Farm Talk Newspaper,

                40.00, Subscription; Health: 344, Oklahoma State Department Of Health, 58333.33, Payroll; 345, STC, 48.00, Monthly Maintenance; 346, ANCO Services, 2085.00, Janitorial Services; 347, AT&T, 260.94, ; 348, STC, 79.00, Maintenance Agree.; 349, Stolhand Heating & Air, 573.52, Service call; 350, GlaxoSmithKline Pharmaceutical, 586.50, Vaccines; 351, Phil Howe Plumbing, 154.90, Repairs; 352, Phil Howe Plumbing, 90.00, Repairs; 353, Pitney Bowes Inc, 80.37, Postage; Highway: 1509, AT&T, 110.93, Billing; 1510, OK Natural Gas, 44.11, Gas service; 1511, City of Blackwell, 482.96, electric bill; 1512, Brandts, 139.90, Supplies; 1513, Circuit Engineering District #8, 100.00, Decals; 1514, Kay Electric Cooperative, 328.77, Billing; 1515, AT&T, 141.10, Billing; 1516, Warren Cat, 1623.50, Labor And Service; 1517, KanOkla Networks, 140.00, Service; 1518, Pioneer Technology Center, 35.00, Safety course; 1519, Circuit Engineering District #8, 100.50, Signs; 1520, Sober Brothers, 2722.71, Rock; 1521, Circuit Engineering District #8, 145.00, Signs; 1522, Filter Care Of Missouri, 130.45, Filter Service; 1523, Lowes Companies Inc., 32.36, Flood lamps; 1524, Owen Auto Supply, 425.98, Filters; 1525, Owen Auto Supply, 374.23, Air filters; 1526, Owen Auto Supply, 231.90, Filters; 1527, Owen Auto Supply, 237.73, Antifreeze; 1528, Oklahoma State University, 90.00, Manual; 1529, Circuit Engineering District #8, 68.00, Signs; 1530, Johnson, Vance Howard, 106.95, Travel; 1531, Dish Network, 77.00, Cable Service; 1532, P & K Equipment, 39.46, Fitting; 1533, Owen Auto Supply, 25.58, Grease; 1534, Zee Medical, 113.30, Medical Supplies; 1535, Owen Auto Supply, 138.78, Filters; 1536, Yellowhouse Machinery Co, 447.80, Sliders For Grader; 1537, Circuit Engineering District #8, 37.00, Signs

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.

 

There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn, 10:33 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

 

 

 

 

*************************************

 

 

 

 

Approved this 30th day of March, 2015.

 

 

 

 

                            _____________________________

                 JASON SHANKS, CHAIRMAN

                                         

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

***************************************