The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 9, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 4, 2015, at 1:45 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Center; Dennis Bonewell, Kay County Emergency Management Kristi Woolley, Oklahoma Juvenile Affairs; John Williamson, Newkirk Citizen; Jeff Neves, Amshore Wind LLC; Bill Williams and Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of March 2, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Oklahoma Juvenile Affairs Claim for January 2015 in the amount of $3,072.28. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 238 as the current head count, 50 arrested and released over the weekend and 123 for the week, 26 inmates sentenced to Department of Corrections (DOC)/prison; eight (8) inmates sentenced to county time, three (3) weekends and sanctions, 11 paid contracts with BIA and Bridgeway and currently are holding three (3) inmate on writs (prison to court). Jones also presented a Current Inmate Population Statistics Report. Jones and Hermanson discussed the number of DOC inmates.
There was no action taken and no protest heard regarding the creation of River Road County Fire Department and all matters pertaining to the same O.S. Title 19 § 351.D.
Amshore Wind LLC Developers on Frontier City Wind Farm: Jeff Neves, Director, told about the wind farm projects his company is and has been involved in and explained the projects. He noted when they begin this process they look to find components necessary to make good wind resources and they found that in Kay County. Neves indicated you must have land owners willing to participate, electrical transmissions that are large enough and the area needs to be environmentally safe, all was found in Kay County. He stated over 35,000 acres is under lease and things were looking good to move forward with this project. The area is north and south of Doolin/Highway 11 for the first two (2) phases. Neves said the road work has started but it will be awhile before bringing in turbines.
Commissioner Johnson said one of his main concerns were the asphalt roads in Dist#1. Neves told that would be worked out in the road use agreement and that would be done early on in the process. He said several county roads would be used to do this project hauling lots of material with the use of roads. Neves stated the company would coordinate with local law enforcement.
No action was taken with Amshore Wind LLC Developers on Frontier City Wind Farm.
Motion was made by Shanks and seconded by Johnson approving Oklahoma Alcoholic Beverage Laws Enforcement Commission Application. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks noted crews are building Bridge 72 on Adobe Road, pulling ditches and blading.
Commissioner Johnson said his crews were out grading, working in shop and building road barricades. He stated Adobe and Brake Roads were blocked off to do intersections. Johnson mentioned he had lots of stop signs that were run over and knocked down and said he has had to replace four (4) in the last two days. He said crews are also working on filling pot holes.
Commissioner Skidmore said Yellowhouse Machinery was doing repairs and updating on their graders (warranty work), building barricades, welding on Bridge 86, working on trucks and belly dump trucks, hauling shell and filling holes in the Tonkawa area. He said is in need of sand.
Motion was made by Johnson and seconded by Shanks approving the following Kay County Monthly Reports for February 2015: County Clerk (2); Treasurer; Election Board. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$64.98, D#1-$21.66; D#2-$21.66; D#3-$21.66; Preservation Fee-$3,680.00; County Clerk Lien Fee-$701.00; Treasurer’s Mortgage Certification-$460.00; Public Buildings Authority-$1,408.84; Visual Inspection-$5,000.00. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
County Clerk Reese said she listed the Visual Inspection-$5,000.00 under Cash Fund Estimate of Needs and Request for Appropriations on Agenda incorrectly, as it should have been listed as a Transfer of Appropriations and will need to be removed from this Agenda and placed on next week’s Agenda.
Motion was made by Skidmore and seconded by Johnson rescinding the previous motion. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$64.98, D#1-$21.66; D#2-$21.66; D#3-$21.66; Preservation Fee-$3,680.00; County Clerk Lien Fee-$701.00; Treasurer’s Mortgage Certification-$460.00; Public Buildings Authority-$1,408.84. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Transfer of Appropriations: Assessor Maintenance & Operations (M&O)-$60.00 to Treasurer M&O. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Unscheduled Public Appearances: Citizen John Williamson said he wanted to take the opportunity to thank Commissioner’s Shanks and Johnson for the great job they did on keeping roads cleared during the recent bad weather days. He directed his attention to Commissioner Skidmore and said I don’t travel any of your roads to express the same appreciation.
DA Hermanson said he was at the courthouse a week ago on a Sunday and was pleased to see Commissioner Shanks, his wife and son, shoveling snow off the steps of the courthouse.
Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 PBA: 18, Bagg, Jack, 950.00, Contractual Services; 19, Pioneer Fire And Safety, 48.00, Inspections;
Serv.Fee: 277, Lowes Companies Inc., 147.18, Supplies; 278, Bankers Credit Card Services, 457.26, Out Of County Expenses; 279, Quality Water Service, 89.25, Water; 280, Transunion Risk, 73.25, Software; 281, Quality Water Service, 53.35, Water; 282, Oklahoma Sheriffs Association, 11.70, Dues; Drug Court: 49, Ross, Philip A, 975.00, Registration Fee; 50, Ross, Philip A, 836.10, Travel; County Sales Tax Fund: 907, Cards Service Center, 2420.89, Supplies; 908, Houser Hardware, 400.00, Supplies; 909, Galls, 433.15, Uniforms; 910, Remington Arms Co, 450.00, Training; 911, Briggs Hardware, 55.14, Supplies; 912, Farha Wholesale Co., 999.50, Supplies; 913, AT&T, 1255.00, Internet; 914, ABL Management, 22025.96, Food Service; 915, AT&T, 749.66, Billing; 916, McDonald Computer Services LLC, 1000.00, Repairs; 917, A+Printing, 237.00, Forms; 918, ESW Correctional Healthcare, 10119.05, Medical Services; 919, McDonald Computer Services LLC, 1099.99, Repairs; 920, Southwest Business Products, 432.15, Supplies; 921, McDonald Computer Services LLC, 854.92, Computer Repair; 922, City of Newkirk, 9122.18, Utility Bill; 923, Fuelman Of Oklahoma, 310.44, Fuel; 924, McDonald Computer Services LLC, 1019.96, Repairs; 925, Kay County JFA #124183, 369217.58, Tax Collections; General: 1654, Quality Water Service, 32.80, Blanket for water; 1655, Hampton Inn & Suites - Tulsa Central, 332.00, Lodging; 1656, Grace, Lindsay, 230.20, Blanket For Travel; 1657, AT&T Mobility, 436.84, Mobile Internet; 1658, Dewitt, Corbin, 85.10, Travel; 1659, Klumpp, Larry A., 465.18, Travel; 1660, Cintas Corporation Loc, 120.54, Linen Service; 1661, AT&T, 3410.77, Phone; 1662, Wells Plumbing, 465.00, Repairs; 1663, Staples, 289.98, Chair; 1664, Quality Water Service, 36.75, Water; 1665, Kay Office Equipment, 26.36, Maintenance Agree.; 1666, City of Newkirk, 3914.89, Utility Bill; 1667, Vyve Broadband, 43.44, Cable; 1668, Take Ten Tire, 2458.13, Maintenance; 1669, Staples, 56.34, Supplies; 1670, Chuck Hoddy Glass Co., 175.00, Repairs; 1671, Quality Water Service, 22.90, Water; 1672, Quality Water Service, 25.15, Water; 1673, AT&T, 672.90, Telephone; 1674, Galls, 263.43, Equipment; 1675, Grainger, 129.83, Pump; 1676, Stolhand Heating & Air, 162.50, Service call; 1677, Southwest Business Products, 68.41, Ink Cartridge; 1678, Roberts & Son Funeral Home, 500.00, Charity burial; 1679, Oklahoma Mailing Equipment, 210.45, Supplies; 1680, County Treasurers Assoc Of Okla, 150.00, Registration; Health: 319, Lowes Companies Inc., 18.92, Supplies; 320, STC, 79.00, Copier maintenance; 321, AT&T, 428.29, Billing; 322, Tanya Pike, 39.68, Travel; 323, June Fetters, 46.00, Travel; 324, Fulsom, Donna, 204.70, Travel; 325, Forman, Tammy, 98.90, Travel; 326, Fowler-Goins, Mary, 69.00, Travel; 327, Brownfield, Misttina, 190.90, Travel; 328, Feaster, Amber, 280.07, Travel; 329, Centerpoint Energy Arkla, 192.11, Billing; 330, STC, 31.00, Copier maintenance; 331, Shred-It USA, 26.50, Shredding; 332, Blackwell Journal Tribune, 13.00, Subscription; Highway: 1448, Hats Auto Supply, 149.37, Misc Parts; 1449, Cintas Corporation Loc, 409.49, Uniform Service; 1450, Unifirst Holdings Inc, 145.39, Linen Service; 1451, G & B Auto, 479.50, Repairs; 1452, Action Truck Parts, 499.57, Parts; 1453, Consolidated Electrical Distributors Inc, 259.00, Lighting; 1454, Total Com Inc., 250.00, ;1455, Brandts, 144.58, Repairs; 1456, Rural Water District #3, 39.08, Water; 1457, American Alloy Steel, 180.00, Steel; 1458, Circuit Engineering District #8, 875.00, Posts; 1459, Computer Solutions Unlimited, 470.75, Software; 1460, Brandts, 145.63, Parts; 1461, S & K Direct Steel LLC Inc, 54.00, Oxygen; 1462, Deere Credit Inc, 1381.36, Lease Purchase Payment; 1463, SNB NA, 1704.06, Lease Purchase Payment; 1464, Johnson, Vance Howard, 170.94, Travel; 1465, Floor Care Specialists, 338.00, Floor Care; 1466, Skidmore, Paul, 1011.42, Reimbursement; 1467, Circuit Engineering District #8, 201.00, ; 1468, Owen Auto Supply, 56.95, Parts; 1469, Starr Lumber Co., 265.76, Supplies; 1470, Hats Auto Supply, 299.06, Parts; 1471, Blackwell Auto Parts, 16.12, Parts; 1472, Skidmore, Paul, 41.99, Reimbursement; 1473, Hughes Lumber, 116.24, Lumber; 1474, Welch State Bank, 2389.75, Lease Purchase Payment; 1475, Security National Bank, 4278.59, Lease Purchase Payment; 1476, Empire Financial Services Inc, 1231.50, Lease Purchase Payment
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 9:56 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 16th day of March, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS