The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 2, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 27, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; David Wilkie, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Larry Klumpp, OSU Extension Center; Dennis Bonewell, Kay County Emergency Management; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Pat Branch; Brian Branch; Mary Branch; Karen Dye; Janice Shinn; Bill Williams and Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of February 23, 2015 and special meeting minutes February 25, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 232 as the current head count, 53 arrested and released over the weekend and 105 for the week, 25 inmates sentenced to Department of Corrections (DOC) (it was mentioned 180 DOC in three counties); seven (7) inmates sentenced to county time, eight (8) weekends and sanctions, nine (9) paid contracts with BIA and Bridgeway and currently are holding three (3) inmate on writs (prison to court). Jones also presented a February 2014 and February 2015 comparison reports on arrested and released, minimum and maximum amount of inmates and a 24 hour period high and a current inmate population statistics report.
Tract of land (1.87 acres located by jail): Chairman Shanks said he wanted this put back on the Agenda even though it was voted not to sell during last week’s meeting. Shanks said if the appraisal is what it is and the fence (to the gun range) is up, Shanks questioned if the appraisal would be correct with the fence. Sheriff Van Hoesen said he can put the fence up around the entire property or he can end the fence line where the property (1.87 acres) line ends. Johnson noted he did not want to be land locked.
Discussion was made regarding the entrance to the property and the best case scenarios for surveillance.
Ms. Branch noted Darin Wood wanted to buy the house and the land but would not be interested in only the house or only the land. She questioned all three appraisals being from the same office. BOCC told her this process was handled by the District Attorney’s office.
Other discussion included having another appraisal done (Branch said she would be willing to pay for the cost).
Pat Branch thanked the commissioners for their consideration in this matter. Commissioner Johnson said he would seek further legal counsel on this situation.
Motion was made by Shanks and seconded by Skidmore approving an Application for County Burial and Affidavit of Financial Inability to Pay. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore rescinding previous approval on Application for County Burial and Affidavit of Financial Inability to Pay. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
BOCC said they would like more information regarding these applications to verify that the information they are given is correct.
Clerk Reese said she believes the county is statutorily required to provide these types of services to indigent families.
Assistant District Attorney David Wilkie said he would do some checking regarding this matter and maybe through Adult Protective Services these applications could be reviewed to make certain applicants are qualified to receive assistance and that would take the BOCC out of that particular decision.
Motion was made by Shanks and seconded by Johnson approving an Application for County Burial and Affidavit of Financial Inability to Pay. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving reimbursement for Kay County Election Board Secretary Salary for February 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Agreements by and between the Kay County Commissioners and the following subscribers: Blubaugh Insurance; Daniel Amos; Arcads. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Telephone Services: Commissioner Skidmore said he contacted AT&T regarding telephone services for Dist#3 and was able to get a much better rate with unlimited long distance.
No action was taken on new telephone services, the rates, etc.
Motion was made by Shanks and seconded by Johnson approving going out for bid to repair and preserve old books-Mortgage, Misc., and Superintendent of Schools Records, County Clerk office. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Benefits (sick leave and vacation leave) Kay County Districts and KCEM Director: Commissioner Johnson said he did a comparison with Dist#1 and #2 policies and said he would like to see all Districts benefits be the same. Then he went on to say all offices benefits should be the same. ADA David Wilkie said BOCC was getting off the topic on the agenda and recommended a special meeting to discuss these issues with all county officers.
No action was taken on benefits (sick leave and vacation leave) Kay County Districts and KCEM Director.
No action was taken on an Addendum to Highway Dist#2 Employee Personnel Policy Handbook.
Old Newkirk High School Building: Commissioner Johnson said he provided Shanks and Skidmore with a letter from the architects/engineers on Friday to review. Johnson said based on the report he was given the school is structurally sound so a decision needs to be made. He noted the decision may be more of a financial decision rather than a structural decision. Much discussion took place amongst the officers present regarding possible use of the building to store records in that building.
Karen Dye, Citizen of Newkirk, said the county would have to go before the City of Newkirk’s Design Committee before tearing the building down. She said she is always against tearing a building down that still has life in it but would not fight the county on their decision. Dye noted the auditorium was salvaged from the 1915 school.
Johnson said he wanted input from all county officers. ADA Wilkie said Judge Ross and DA Hermanson needed to be included in this meeting.
Motion was made by Shanks and seconded by Johnson approving to hold a special meeting on March 9, 2015 at 11 a.m. to discuss options and needs of the old Newkirk High School building. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said crews are changing blades on graders, working in the shop and checking and sanding roads.
Commissioner Johnson said his meeting with the Director of ODOT regarding the Hubbard Road Bridge paid off and the road is now open for traffic. He indicated the road was opened at 9 p.m. last Friday night. Johnson said B&B Construction out of Kansas was doing the work and have been paying a $500 fine per day since December 15, 2014; he stated minor striping and dirt work is all that is left for the job to be completed. Johnson mentioned his crews were out Saturday and Sunday sanding and blading snow and ice, working at Bois D’Arc, working and making repairs at Dist#1. He mentioned Dennis Bonewell conducted a safety meeting at his barn and will do so once a month; the next program will be on winter safety and Johnson extended an invitation to the county to attend. Johnson stated Dennis Bonewell did an excellent job leading this meeting.
Commissioner Skidmore stated his crews were changing grader blades, sanding and doing shell work on Adobe Rd. from 60-108th Street. He said crews were finishing up minor details on some bridges, organizing the yard, hauling off scrap materials, working on trucks and taking care of bus routes and intersections during this snow/ice storm.
No action was taken on Engineering for CIRB Projects SFY 2016, Bridge & approaches on NS-314 over Chikaskia River, 4.0 miles west and 3.4 miles north of Braman PE for 31206(04).
Motion was made by Johnson and seconded by Skidmore approving the following Public Service/Pipeline Crossing Line Installations: Blackwell Rural Water Corp., NE4/NE4 S6 T27N R2W ending NW4/NW4 S5 T27N R2W, 140th Str. (N3120), D#3; Covington Oil, SW4/SW4 S21 T25N R1E ending NW4/NW4 S28 T25N R1E, White Eagle Rd., D#1. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment: Res#14, 15-156, Highway Dist#1-Eye Swivel attached to Crane, junked; Res#14, 15-157 & 158, Highway Dist#1-Poulan Pro Chainsaw with Case (2), junked; Res#14, 15-159, Highway Dist#1-Echo Chainsaw, junked; Res#14, 15-160, Highway Dist#1-Chainsaw Power Pruner Limb Saw, junked; Res#14, 15-161, Highway Dist#1-Stihl Chainsaw, junked (Res#14, 15-157-161 items were transferred to Pioneer Technology Center). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds: Res#14, 15-162, Dist#3-$304.00, sale of used culvert pipe; Res#14, 15-163, Open Dump Reward-$97.50, fines for illegal trash dumping; Res#14, 15-164, Highway Dist#1-$500.00, Public Service/Pipeline Crossing Line Installation. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway Dist#3-$304.00; Highway Dist#1-$500.00; Open Dump Reward-$97.50; Sheriff’s Service Fee-$25,085.93. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no unscheduled public appearances made.
Motion was made by Johnson and seconded by Shanks approving Payroll Verifications for February 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Reimburse: 28, Southwest Business Products, 283.75, Supplies; Serv.Fee: 274, Farha Wholesale Co., 83.57, Supplies; 275, Fuelman Of Oklahoma, 1247.70, Fuel; 276, Van Hoesen, Everette H., 230.00, Mileage;
County Sales Tax Fund: 898, Kay Office Equipment, 50.00, Maintenance; 899, Southwest Paper, 893.42, Supplies; 900, Quality Water Service, 389.15, Water; 901, Fuelman Of Oklahoma, 396.46, Fuel; 902, Fuelman Of Oklahoma, 222.99, Fuel; 903, Archer Manufacturing, 1404.00, Supplies; 904, Heritage Food Service, 158.33, Parts; 905, Carrot - Top Industries Inc., 315.45, Flags; 906, Sherwin-Williams Company, 468.00, Paint; General: 1633, Tonkawa News, 957.40, Publication; 1634, Special-Ops Uniforms, 4207.56, Equipment; 1635, Special-Ops Uniforms, 3823.68, Vests; 1636, Network Solutions, 24.00, Renewal; 1637, AT&T, 500.00, Telephone Service; 1638, Okla. Juvenile Justice SVCS, 604.76, Juvenile Detention; 1639, Mail Finance, 1125.00, Postage Equip Rental; 1640, Kay Office Equipment, 147.59, Toner; 1641, USA Mobility Wireless, 177.53, Pager Service; 1642, Putnam & Company PLLC, 4400.00, Estimate Of Needs; 1643, Walmart Community, 117.55, Supplies; 1644, Fuelman Of Oklahoma, 1573.88, Fuel; 1645, Quality Water Service, 31.10, Water; 1646, Hilton Garden Inn Norman, 83.00, Lodging; 1647, Mobile Radio
Service Inc, 1859.00, Radio Equipment; 1648, Chief Supply, 1325.27, Spike strips; 1649, Mobile Radio Service Inc, 204.00, Radio Equipment; 1650, Reese, Tammy J., 32.63, Meals; 1651, Merrifield Office Plus, 25.68, Ribbons; 1652, Kennedy, Christine L., 59.80, Mileage; 1653, ACCO, 95.00, Registration; Health: 309, Stolhand Heating & Air, 6841.00, Repairs; 310, City of Blackwell, 361.59, Billing; 311, Ponca City Utility Authority, 1232.31, Billing; 312, STC, 124.78, Copier maintenance; 313, Allen, Jeanine, 51.75, Travel; 314, Stolhand Heating & Air, 579.42, Service call; 315, Kay Office Equipment, 399.00, Typewriter; 316, NCS Pearson Inc, 203.20, Medical Supplies; 317, Southwest Business Products, 114.23, Supplies; 318, Creative Brain Works, 390.00, Registration; Highway: 1393, Johns Shale Pit, 609.00, Shale (Native Material); 1394, Lampton Welding, 215.67, Supplies; 1395, Embassy Suites - Norman, 172.00, Lodging; 1396, Galaxie Business, 56.50, Copier contract; 1397, OK State Auditor & Inspector, 1883.80, Turnover audit expenses; 1398, OK State Auditor & Inspector, 3042.55, Audit Expense; 1399, Briggs Hardware, 285.11, Supplies; 1400, PC Concrete, 346.50, Concrete; 1401, Brandts, 130.59, Supplies; 1402, City of Blackwell, 417.75, Billing; 1403, Centerpoint Energy Arkla, 223.22, Billing; 1404, Warren Cat, 815.85, Repairs; 1405, Computer Solutions Unlimited, 300.00, Tech Service; 1406, OK Natural Gas, 306.05, Billing; 1407, Cintas Corporation Loc, 735.51, Uniform Service; 1408, Farmers Grain Company, 12772.76, Fuel; 1409, AT&T, 139.02, Telephone; 1410, Dish, 17.00, Billing; 1411, OK Natural Gas, 113.42, Gas service; 1412, Ponca City Utility Authority, 645.92, Utility Bill; 1413, Kelle Oil Company, 2010.51, Fuel; 1414, D & S Truck Service, 499.99, Repairs; 1415, Visual Solutions, 63.00, Decals; 1416, Pioneer Fire And Safety, 457.00, Extinguisher inspections; 1417, Hotsy of Oklahoma Inc., 336.38, Parts; 1418, Cross Oil, 7582.70, ; 1419, Yellowhouse Machinery Co, 727.27, Parts; 1420, Broadway Machine, 480.00, Machine Work; 1421, Unifirst Holdings Inc, 302.68, Uniform Service; 1422, Lowes Companies Inc., 103.07, Rugs; 1423, Owen Auto Supply, 43.71, Tools; 1424, Southwest Business Products, 146.70, Supplies; 1425, Ponca City Publishing Co. Inc, 36.00, Internet; 1426, Merrifield Office Plus, 42.44, Supplies; 1427, Merrifield Office Supply, 44.18, Battery Backup; 1428, P & K Equipment, 156.72, Blades; 1429, Deere Credit Inc, 7461.15, Lease Purchase Payment; 1430, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1431, Dish, 43.00, Billing; 1432, Lowes Companies Inc., 142.73, Supplies; 1433, Zee Medical, 337.45, Medical Supplies; 1434, Brandts, 360.00, Chain Saw; 1435, Owen Machine & Auto, 125.85, Parts; 1436, Kelle Oil Company, 20.00, Propane; 1437, Hughes Lumber, 109.60, Lumber; 1438, Kinnunen Sales & Rental, 146.75, Repairs; 1439, Owen Machine & Auto, 52.98, Supplies; 1440, Zee Medical, 246.78, Medical Supplies; 1441, UMS Fulfillment, 15.00, Right Of Way Packet; 1442, Action Truck Parts, 4816.44, Parts; 1443, Owen Auto Supply, 269.00, Creeper; 1444, Yellowhouse Machinery Co, 48.06, Parts; 1445, Owen Auto Supply, 48.80, Parts; 1446, S & K Direct Steel LLC Inc, 136.70, Welding supplies; 1447, Safety Kleen, 127.96, Power Washer
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.
There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:48 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 9th day of March, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS