The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, February 17, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 13, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; David Wilkie, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Larry Klumpp, OSU Extension Center; Dennis Bonewell, Kay County Emergency Management; Donna Parker and Stephanie Cervantes, Oklahoma Court Services; James Carter, Northern Oklahoma Youth Services; Everette Van Hoesen, Kay County Sheriff; Harold Hughs, Kay County Detention Center (KCDC); Scott Cloud, Newkirk Herald Journal; Bill and Claude Williams, Taxpayers for Transparency; Patsy Leyva, Deputy Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of February 9, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Report given by Stephanie Cervantes, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects (and photographs) they are involved in: Completed Events: Humane Society (cleaning, feeding and general care), Bulldogs Football Field (painting and clean-up), Salvation Army Project (sorting clothes). Up-Coming Projects: Humane Society Project, Albright United Methodist Church Breakfast, Habitat for Humanity, Salvation Army Project, Bulldogs Football Field, Salvation Army Project, Kay County District Attorney Vehicle Sale and Kay County District#1 Road Cleanup. The total hours completed were 489.20, total number of clients that submitted community service hours were 113 and monetary value of service performed were 489.20 x $7.25=$3,546.70 (saved community).
James Carter, Northern Oklahoma Youth Services, asked the BOCC for $45,839.00 to help fund a Juvenile Delinquency Prevention Program. Carter explained the program and answered questions.
Motion was made by Shanks and seconded by Skidmore denying the $45,839.00 request to help fund the Juvenile Delinquency Prevention Program. Board members noted that at this time funding is not available. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Harold Hughs, KCDC Deputy Director, presented a report noting 218 as the current head count, 52 arrested and released over the weekend and 130 for the week, 237 arrest and release from February 1, 2015, 24 inmates sentenced to Department of Corrections (DOC); nine (9) inmates sentenced to county time, eight (8) weekends and sanctions, nine (9) paid contracts with BIA and Bridgeway and currently are holding four (4) inmate on writs (prison to court). Hughs stated that KCDC would like to have the Community Service Sentencing Program (CSSP) back because it would keep county inmates in the county jail where they could be rehabilitated and it would save money in the long run.
Dennis Bonewell, KCEM Director discussed his vacation benefits with the Board, stating that he would like to be brought up to what the Districts have as far as vacation time. Johnson stated that he would like for there to be some consistency. The three districts will review their policies and this item will be put back on the agenda after the review is completed. No action taken.
Motion was made by Shanks and seconded by Skidmore approving the reimbursement claim for Kay County Election Board Secretary Salary for the month of January 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Old Newkirk High School building: Johnson reported that he is waiting on the Engineering and Architect reports. This item will be placed on the agenda for March 2, 2015. Motion was made by Johnson and seconded by Skidmore to Table any action relating to old Newkirk High School building belonging to the county. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said they are hauling rock from the old nursing home, will blade when things dry out a little, his guys are working in the shop today.
Commissioner Johnson said crews are working on equipment. His crews worked on roads and bridges Sunday well into the night because of the snow and ice, making sure that roads and bridges were safe.
Commissioner Skidmore stated his crews are also working on trucks, grading roads and cleaning ditches. He said Bridge 191 was poured Friday and should be open in next ten days. He also thanked Commissioner Shanks for his help with equipment.
Motion was made by Shanks and seconded by Johnson to rescind previous sales and to sale unused property as noted in Resolution No. 14, 15-140. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson for Chairman to sign the Agreement between Kay County Board of Commissioners and Rick Scott Construction, Inc. for Kay County Courthouse Renovations (Bid#2015-16). Jason Shanks will oversee this project. Kay County Election Board and Kay County OSU Extension both asked when the work would begin. Shanks stated that work could begin as early as next week. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Public Service/Pipeline Crossing Line Installation: Range Resources, SW4/NW4 S29 T25N R1E ending NW4/NE4 S31 T25N R1E, W. Cowboy Hill Rd., D#3; Range Resources, SW4 S7 T25N R1E ending SW4 S12 T25N R1W, W. Fountain Rd., D#3; both are temporary water lines. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for January 2015: Treasurer; Election Board; Health Department (2). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Dispose of Equipment: Res#14, 15-137, County Clerk, HP Computer, junked; Res#14, 15-138, County Clerk, HP Computer, junked; Res#14, 15-139, Highway Dist#1, Diesel Fuel Pump (sold at Elk City Auction on 3-11-11 with 10,000 gallon Fuel Tank but was never taken off the inventory). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds: Res#14, 15-136, Highway Dist#3-$500.00, Two (2) Public Service/Pipeline Crossing Line Installation (temporary water lines); Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$318,938.04, D#1-$106,312.68; D#2-106,312.68; D#3-$106,312.68; Highway Dist#3-$500.00; Highway Dist#3-$7.08; CRBI 105C-$27,547.53; CRBI 105C-$10.11; Drug Court-$2,728.00; Visual Inspection Reimbursement-$1,855.89; County Improvement-$0.18; Public Buildings Authority (PBA)-Pioneer Technology Center-$1.18; PBA-Tonkawa Public Schools-$0.82; County Sales Tax-$369,217.58; Use Tax-$41,319. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Transfer of Appropriations: Highway Dist#3 BIA Tonkawa Tribal Rd. Recon-$6,000.00 to BIA 44th Street Reconstruction Project. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2013-2014 Highway: 2218, Petroleum Marketers Equipment Co., 539.65, Fuel tank; 2014-2015 Lien Fee: 15, Reese, Tammy J., 82.80, Mileage; 16, Vyve Broadband, 34.08, Cable; Reimburse: 26, Southwest Business Products, 455.64, Supplies; Serv.Fee: 246, Fisher Tinting, 170.00, Tint; 247, Braley, Daniel, 36.00, Juvenile Transports; 248, Muskogee County Detention Cntr, 674.83, Juvenile Detention; 249, OK Dept. of Public Safety, 350.00, OLETS; 250, Tebow, Alma, 105.00, Juvenile Transports; 251, Van Hoesen, Everette H., 145.48, Mileage; Drug Court: 47, OK Court Services Inc, 5000.00, Coordinator Fees; 48, Omega Laboratories Inc, 33.00, Testing; County Bridge & Road Improvement: 11, Sunbelt Equipment & Supply, 17572.29, ; County Sales Tax Fund: 810, OK Correctional Industries, 1213.80, Desk; 811, Farha Wholesale Co., 986.99, Supplies; General: 1481, Texas County Juv. Det. Center, 146.80, Juvenile Detention; 1482, Bkl Incorporated, 2473.28, Professional services; 1483, OK Natural Gas, 289.37, Billing; 1484, Cain's Lawn Care, 400.00, Lawn Care; 1485, Southwest Business Products, 281.60, Supplies; 1486, AT&T, 60.00, Internet; 1487, Whimsey, 155.96, Shirts; 1488, Youth Services Of Osage County Inc, 2353.35, Juvenile Detention; 1489, Sac & Fox Juvenile Detention, 379.98, Juvenile Detention; 1490, Eastern Okla Youth Services, 674.25, Juvenile Detention; 1491, Communityworks, 754.54, Juvenile Detention; 1492, Galls, 248.08,
Batteries; 1493, Chuck Hoddy Glass Co., 75.00, Service call; 1494, AT&T, 85.00, Internet; 1495, Oklahoma State University, 8859.00, Contractual Services; 1496, Grainger, 35.73, Charger; 1497, Staples, 94.56, Supplies; 1498, American Telephone, 340.50, Service call; 1499, Southwest Business Products, 27.60, Correction tape; 1500, Boyer, Amber L, 115.64, Travel; 1501, Lawhon, Chandice M, 61.69, Meals; 1502, Roberts & Son Funeral Home, 500.00, Charity cremation; 1503, Johnston, Jamie L., 147.14, Travel; 1504, Kennedy, Christine L., 65.55, Mileage;
Health: 291, Walmart Community BRC, 48.02, Supplies; 292, Staples Credit Plan, 224.84, Supplies; 293, Centerpoint Energy Arkla, 248.91, Billing; 294, Langdon, Emily, 253.00, Travel; 295, Sigrid Krause, 95.45, Travel; 296, Fulsom, Donna, 49.45, Travel; 297, Fowler-Goins, Mary, 92.00, Travel; 298, STC, 48.00, Copier maintenance; 299, ANCO Services, 2085.00, Janitorial Services; 300, AT&T, 270.11, Phone; 301, Putnam & Company PLLC, 600.00, Estimate Of Needs; 302, NCS Pearson Inc, 381.60, Forms; 303, J & P Supply, 20.49, Paper towels; 304, Brace Books & More, 195.90, Books; Highway: 1304, Fastenal Industrial & Const Supplies, 51.13, Parts; 1305, PC Concrete, 6000.00, Concrete; 1306, Cintas Corporation Loc, 790.66, Linen Service; 1307, Locke Auto Parts, 480.14, Parts; 1308, G & B Auto, 146.00, Parts; 1309, OSU-CTP, 35.00, Training; 1310, Juniors Locks & Alarms, 325.70, Lock & keys; 1311, Galaxie Business, 56.50, Copier contract; 1312, Grant County Dist #3, 6447.63, Rock; 1313, Simons Petroleum LLC, 2199.70, Lubricant; 1314, Kay Electric Cooperative, 328.28, Billing; 1315, River Ridge Construction Llc, 20.00, Pipe; 1316, Power Plan, 736.96, Parts; 1317, Southwest Business Products, 181.15, Toner; 1318, G & B Auto, 741.96, Tires; 1319, ACCO, 95.00, Registration; 1320, Johnson, Vance Howard, 106.95, Travel; 1321, ACCO, 95.00, ACCO Conference; 1322, Grant County Dist #3, 6450.72, Rock
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Johnson mentioned that Bridge on I-35 will be open this week if guard rail comes in.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:05 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 23rd day of February, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS