The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 2, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 30, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Cheryl Howard, Kay County Election Board Secretary; Don Jones and Harold Hughs, Kay County Detention Center (KCDC); Larry Klumpp, OSU Extension; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of January 20, 2015 with noted corrections (previously approved 1-26-15) and regular meeting minutes of 1-26-15 Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Oklahoma Juvenile Affairs Claim for December 2014 in the amount of $4,891.36. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 220 as the current head count, 41 arrested and released over the weekend and 104 for the week, 27 inmates sentenced to Department of Corrections (DOC) briefly reported on DOC situation; nine (9) inmates sentenced to county time, seven (7) paid contracts with BIA and Bridgeway and currently are holding three (3) inmate on writs (prison to court). Johnson asked the jail capacity and was told 265. DA Hermanson talked about the repeat offenders and said the high crime rates are due to DOC releasing inmates too soon.
Don Jones presented an Inmate Population Analysis and a Budgeted Average Daily Cost (O.S. T57 § 561.1.E). Jones noted about half the number of DOC’s compared to last year is housed in the county jail.
Motion was made by Skidmore and seconded by Johnson approving and adopting a county wide safety manual prepared by Emergency Management Director Dennis Bonewell. Johnson said he reviewed the safety manual and noted it looked great. The BOCC praised Bonewell for his efforts and his timely manner in finishing the manual. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Custodial staff cleaning Dist#1, 2 & 3: Commissioner Johnson said he visited with Terri Pameticky regarding cleaning the district offices in an effort to save money and to prevent hiring outside services. He noted he did not want his CDL drivers cleaning the offices. Commissioner Shanks and Skidmore said they preferred to do themselves with the help of their staff. Both commissioners expressed they did not want to pull the custodians from their courthouse duties and pay travel for them to come to their offices. BOCC questioned DA Hermanson regarding this matter. Hermanson stated it is the BOCC responsibilities to set their employees duties and responsibilities and to set policies.
Motion was made by Johnson approving custodial staff to clean Districts #1, #2 & #3 twice a month. No second was made. Motion died.
Motion was made by Shanks and seconded by Skidmore approving Agreements between the BOCC and the following for remote terminal capabilities in the Assessor’s office: Jim Stein; Fuller Tubb Bickford & Krahl. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson Tabling Kay County participating in the Health and Wellness Competition sponsored by ACCO for further review. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said crews are working are working on graders, hauling rock from Sobers and finished Home Road and Indian Road.
Commissioner Johnson said he has been working with CED on plans to repair a bridge on “T” Street, grading and working on cleaning out bar ditches and trimming trees. He praised his crews noting they hand shoveled 14 tons of asphalt repairing roads.
Commissioner Skidmore stated his crews are getting caught up on blading “P”, “Q” and Cowboy Hill roads, hauling material to bridge approaches, putting up guard rail and sanding around the Nardin area. He noted crews are still working on trucks and continue to be busy.
Motion was made by Johnson and seconded by Skidmore approving Tabling Administrative Services Agreement for Governmental 401(A). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installation: Tetra Technologies, NE4/NW4 S26 T25N R1W ending NW4/NW4 S24 T25N R1W, Parallel to White Eagle Rd., Dist#1; Mustang Gas Products, SW4/SW4 S12 T25N R1W ending NW4/NW4 S13 T25N R1W, Fountain Rd., Dist#3. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on Contract with Arrow S Consulting to oversee Bureau of Indian Affair Projects for further review of amended contract. DA Hermanson said he has been in contact with State Auditors but feels he still is not in a position to give advice. He mentioned Cleveland County entered in a similar agreement and he wants to contact them for further information.
Motion was made by Skidmore and seconded by Johnson approving the following Resolutions to Dispose of Equipment: Res#14, 15-132, Highway Dist#3, 2005 Peterbuilt Truck, junked (truck was wrecked & totaled). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Resolutions to Deposit Funds: Res#14, 15-128, Highway Dist#3-$170.16, Reimbursement for returned part & refund on returned water bottles; Res#14, 15-129, Highway Dist#3-$13,613.20, BIA 44th Street Reconstruction Project (H3103-64)-$7,613.20/BIA Tonkawa Tribal Road Reconstruction (H3103-65)-$6,000.00; Res#14, 15-130, Highway Dist#3-$1,195.20, sale of scrap metal; Res#14, 15-131, Highway Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway Dist#3-$170.16; Highway Dist#3-$13,613.20; Highway Dist#3-$1,195.20; Highway Dist#3-$500.00; Sheriff’s Service Fee-$24,144.20; County Sales Tax-$19,244.00; County Sales Tax-$16,200.37. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Transfer of Appropriations: Highway Dist#1-BIA Church Rd/”S” Str.-$70.89/BIA Hartford/Camp McFadden-$4.65/BIA Kaw Tribe-$0.38/BIA Oakland Bridge#145-$152.31 Totaling-$228.23 to Maintenance & Operations (M&O); Highway Dist#3 M&O-$14,000.00 to Lease Purchase; Highway Dist#3 M&O-$500.00 to Travel. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no unscheduled public appearances made.
Motion was made by Johnson and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Serv.Fee: 237, Walmart Community, 660.10, Supplies; 238, Burkes Classic Restoration, 1328.00, Repairs; County Sales Tax Fund: 788, Cards Service Center, 563.25, Supplies; 789, McDonald Computer Services LLC, 1181.80, Repairs; 790, AT&T, 768.05, Phone bill; 791, AT&T, 1255.00, Internet Fee; 792, Quality Water Service, 377.00, Water; 793, Sherwin-Williams Company, 734.87, Supplies; General: 1425, AT&T, 500.00, Telephone; 1426, Houser Hardware, 457.50, Supplies; 1427, Briggs Hardware, 123.44, Supplies; 1428, Lowes
Companies Inc., 212.82, Supplies; 1429, Fusion, 270.53, Phone; 1430, Briggs Hardware, 421.94, Supplies; 1431, Rogers Oil Co., 70.92, Blanket For Fuel; 1432, Grace, Lindsay, 355.81, Blanket For Travel; 1433, AT&T, 825.73, Telephone Service; 1434, AT&T Mobility, 436.64, Mobile Internet; 1435, Dewitt, Corbin, 169.63, Travel; 1436, Klumpp, Larry A., 540.48, Travel; 1437, Kay Office Equipment, 234.75,Maintenance Agree.; 1438, Younger-Holmes Electrical Contractors, 160.96, Repairs; 1439, Burkes Classic Restoration, 1743.49, Maintenance; 1440, County Clerks & Deputies Association, 90.00, Binder; 1441, Applied Concepts, 338.00, Hardware; Health: 268, Ponca City Utility Authority, 1146.09, Electric & Water Usage; 269, STC, 107.39, Copier Maintenance Agree.; 270, American
Telephone Inc., 268.00, Telephone; 271, Forman, Tammy, 72.45, Travel; 272, Feaster, Amber, 108.48, Travel; 273, Allen, Jeanine, 46.00, Travel; 274, Brace Books & More, 48.95, Books; 275, J & P Supply, 297.94, Supplies;
Highway: 1218, Secretary of State, 10.00, Notary application fee; 1219, Stolhand Heating & Air, 541.00, Cleaning; 1220, AT&T, 87.99, Long distance; 1221, Mike Redding, 497.00, Shale; 1222, Warren Cat, 5308.00, Blades; 1223, City of Blackwell, 498.21, Utility Bill; 1224, Centerpoint Energy Arkla, 505.47, Billing; 1225, River Ridge Construction Llc, 10395.00, Bridge construction; 1226, PC Concrete, 5096.00, Concrete; 1227, OK Natural Gas, 156.11, Billing; 1228, Ponca City Utility Authority, 647.48, Electric Charges; 1229, Cintas Corporation Loc, 708.96, Linen Service; 1230, Skidmore, Paul, 172.50, Mileage; 1231, Ponca City Publishing Co. Inc, 36.00, Internet; 1232, OK Natural Gas, 419.45, Billing; 1233, Grant County Dist #3, 6406.02, Rock; 1234, Moonlight Machine LLC, 70.00, Fabrication; 1235, J & P Supply, 50.97, Paper Products; 1236, T & W Tire, 1552.52, Tires; 1237, Cross Oil, 7456.82, Fuel; 1238, Owen Auto Supply, 93.49, Parts; 1239, Johnson, Vance Howard, 106.95, Mileage; 1240, Logan County Asphalt Co., 1495.25, Asphalt; 1241, Cross Oil, 11513.78, Fuel; 1242, Owen Auto Supply, 859.77, Parts; 1243, Owen Auto Supply, 88.85, Hose; 1244, Pioneer Technology Center, 35.00, ; 1245, Yellowhouse Machinery Co, 923.53, Filters; 1246, Filter Care Of Missouri, 51.15, ; 1247, Unifirst Holdings Inc, 179.99, Uniform Service; 1248, Office Of
Management & Enterprise Service, 41228.32, Reimbursement; 1249, Owen Auto Supply, 133.07, Oil; 1250, Kelle Oil Company, 41.00, Repairs; 1251, Lowes Companies Inc., 97.66, Tools; 1252, Brandts, 7.98, Handles; 1253, Owen Auto Supply, 113.72, Supplies
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:03 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 9th day of February, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS