The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 26, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 23, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; David Wilkie, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Cheryl Howard, Kay County Election Board Secretary; Don Jones and Harold Hughs, Kay County Detention Center (KCDC); Larry Klumpp, OSU Extension; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Shanks and seconded by Johnson approving regular meeting minutes of January 20, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Report given by Stephanie Cervantes, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects (and photographs) they are involved in: Completed Events: Humane Society, Christmas Cooking at Camp McFadden, United Methodist Church Breakfast, Habitat for Humanity, Salvation Army, Four Square Church, Albright Methodist Church Breakfast, Kaw Lake Association, Bulldogs Football Field (semi pro team), Ponca City Disc Golf Cleanup. Up-Coming Projects: Humane Society Project, Bulldogs Football Field and Salvation Army Project. The total hours completed were 361, total number of clients that submitted community service hours were 47 and monetary value of service performed were 361 x $7.25=$2,617.25 (saved community).
Jail Director Report: Don Jones, KCDCD, presented a report noting 204 as the current head count, 48 arrested and released over the weekend and 110 for the week, 22 inmates sentenced to Department of Corrections (DOC) briefly reported on DOC situation; seven (7) inmates sentenced to county time, five (5) paid contracts with BIA and Bridgeway and currently are holding four (4) inmate on writs (prison to court).
Ralph McDonald, McDonald’s Computer Service L.L.C., (IT services for the county): Mr. McDonald said he would like to partner with the county on their IT needs and said it may require 35-40 hours a month including tune-ups, virus modifications, etc. Commissioner Johnson said he emailed county officers to get an estimate of how much was spent from each department last year for this type of service. He noted he is still gathering the information.
Report by Dennis Bonewell, Emergency Management Director: Bonewell reported on his responsibilities. He told he deals with disasters and flood plains. Bonewell said he must make sure all ordinances are followed and he also talked about the different issues with flood plains and disasters. Bonewell said he has developed a safety manual. The BOCC thanked him for putting together a safety manual.
Motion was made by Shanks and seconded by Johnson approving Agreements between the BOCC and the following for remote terminal capabilities in the Assessor’s office: Frontier Siding; Holmes & Yates Law Firm. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson Tabling Kay County participating in the Health and Wellness Competition sponsored by ACCO for further review. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said crews are working to finish Home Road and then will move to Indian Road. Crews continue to blade, mow and haul sand.
Commissioner Johnson said crews are repairing equipment and trucks, hauling gravel, cutting brush, cleaning ditches and hauling 14 tons of asphalt to different areas to repair pot holes. Johnson said he is trying to get a confirmed completion date on the Hubbard Road Bridge. He noted he is not pleased with the time frame to do this bridge however he is happy with the quality of work B&B Contractors are doing. He also said he has talked with Evans & Associates and as soon as B&B Contractors are done Evans will be prepared to begin.
Commissioner Skidmore stated his crews are working on Bridge 190, putting guard rails on Bridge 194 and beams on Bridge 86. He noted truck repairs are being taken care of and mentioned some are major.
Motion was made by Shanks and seconded by Johnson to Table Contract with Arrow S Consulting to oversee Bureau of Indian Affair Projects for further review of amended contract. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following December 2014 Kay County Monthly Reports: Treasurer. Commissioner Johnson asked Kay County Treasurer Christy Kennedy to explain. Kennedy said these reports are completed by her office for a balancing method with the other offices. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving the following Resolutions to Dispose of Equipment: Res#14, 15-118, Hwy. Dist#1, Steel Wheel Roller Asphalt, surplus to be sold for scrap iron; Res#14, 15-119, Hwy. Dist#1, Lowboy Trailer 35’ Nuttall, surplus to be sold at Elk City Auction; Res#14, 15-120, Hwy. Dist#1, JD 6430 Cab Tractor MFWD, surplus to be sold at Elk City Auction; Res#14, 15-121, Hwy. Dist#1, JD CS15 Rotary Mower, surplus to be sold at Elk City Auction; Res#14, 15-122, Hwy. Dist#2, Warren Cat Motor Grader 305-43, Warren Cat took back under warranty and replace with new grader; Res#14, 15-123, Hwy. Dist#2, Kenworth Truck (blue), surplus to be sold at Purple Wave Auction; Res#14, 15-124, Hwy. Dist#2, Witzco Gooseneck Trailer Detach, surplus to be sold at Purple Wave Auction; Res#14, 15-125, Hwy. Dist#2, John Deere CX 15 Mower, surplus to be sold at Purple Wave Auction; Res#14, 15-126, Hwy. Dist#3, JD Tractor 6430 Cab, traded; Res#14, 15-127, Court Clerk, Cash Drawer, junked. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Resolutions to Deposit Funds: Res#14, 15-117, Highway Dist#3-$31,285.31, FEMA DR 4064 PW114. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway Dist#3-$31,285.31. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
There were no unscheduled public appearances made.
Motion was made by Johnson and seconded by Skidmore on Payroll Verifications for January 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Reimburse: 22, Visual Solutions, 25.00, Hole Punch; 23, Locke Auto Parts, 256.88, Repairs;
Serv.Fee: 234, Galaxie Business, 60.42, Copier maintenance; 235, Watch Guard Video, 7212.00, Camera; 236, Briggs Hardware, 5.94, Keys; Sheriff Grant Fund: 1, Watch Guard Video, 2750.00, Camera; Drug Court: 39, Redwood Toxicology Laboratory, 9.10, Testing; 40, Redwood Biotech, 10.40, Gloves; 41, Redwood Biotech, 577.04, Test kits; County Bridge & Road Improvement: 10, River Ridge Construction Llc, 11070.00, Bridge construction;
County Sales Tax Fund: 782, COPS Products LLC, 4125.23, Supplies; 783, Fuelman Of Oklahoma, 282.44, Fuel; 784, Ultimate Pest Management LLC, 150.00, Pest Control; 785, Ok Employment Security Commission, 393.03, Unemployment; 786, Brandts, 190.42, Supplies; 787, Locke Auto Parts, 149.86, Supplies; General: 1412, Tonkawa News, 849.80, Publication; 1413, Tonkawa News, 1453.40, Publication; 1414, AT&T, 2849.38, Phone; 1415, Tonkawa News, 1371.00, Blanket for publications; 1416, Okla. Juvenile Justice SVCS, 1349.08, Juvenile Detention; 1417, Quality Water Service, 22.90, Water; 1418, Tonkawa News, 15.00, Subscription; 1419, Embassy Suites - Norman, 99.78, Lodging; 1420, Sirchie, 866.46, fingerprint supplies; 1421, Galaxie Business, 71.06, Batteries; 1422, Keen, Susan, 40.61, Travel; 1423, Leaming, Janell M, 40.83, Travel; 1424, Ok Employment Security Commission, 63.63, Unemployment; Health: 260, Mail Finance, 313.11, Postage Equipment Rental; 261, Staples Credit Plan, 95.64, Supplies; 262, Ok. State Dept. of Health, 58333.33, Payroll; 263, OK Natural Gas, 473.80, Gas bill; 264, Cintas Document Management, 34.98, Shredding; 265, Bank Of The West, 7960.13, Loan Payment; 266, OKACAA, 550.00, Registration; 267, Merrifield Office Supply, 38.00, Supplies; Highway: 1178, G & B Auto, 130.50, Blanket/Parts And Repairs; 1179, AMC Urgent Care Plus, 82.00, Drug screening; 1180, Centerpoint Energy Arkla, 498.31, Billing; 1181, AT&T, 203.39, Phone; 1182, Action Truck Parts, 1075.93, Misc Parts; 1183, G & B Auto, 140.00, Misc Parts; 1184, 7 Mile Mine LLC, 1186.76, Rock; 1185, Certified Laboratories, 1117.00, ; 1186, Dolese Bros. Co, 1208.22, Crusher Run; 1187, SNB NA, 1704.06, Lease Purchase Payment; 1188, RCB Bank, 1814.15, Lease Purchase Payment; 1189, Deere Credit Inc, 1381.36, Lease Purchase Payment; 1190, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1191, Deere Credit Inc, 7461.15, Lease Purchase Payment; 1192, AT&T, 296.64, Billing; 1193, Rick's Service Center & Discount Tire, 127.50, Repairs; 1194, Unifirst Holdings Inc, 196.69, Uniform Service; 1195, AT&T, 139.04, Billing; 1196, Dish, 24.00, Satellite service; 1197, J & P Supply, 227.42, Paper Products; 1198, Owen Auto Supply, 1020.88, Parts; 1199, Owen Auto Supply, 297.74, Batteries; 1200, Rick's Service Center & Discount Tire, 42.50, Repairs; 1201, Kelle Oil Company, 1369.48, Diesel; 1202, Kay Electric Cooperative, 311.22, Billing; 1203, Kaman Industrial Technology, 257.50, Bearings; 1204, Owen Auto Supply, 79.89, Brackets; 1205, Hard Hat Safety & Glove LLC, 245.36, Gear; 1206, Cross Oil, 2915.00, Oil; 1207, Unifirst Holdings Inc, 191.57, Uniform Service; 1208, G & B Auto, 916.00, Tires; 1209, Zee Medical, 118.00, Medical Supplies; 1210, Owen Auto Supply, 445.98, Parts; 1211, Postmaster, 49.00, Stamps; 1212, Southwest Business Products, 52.56, Office Supplies; 1213, Owen Auto Supply, 198.60, Parts; 1214, Owen Auto Supply, 859.78, Parts; 1215, Owen Auto Supply, 156.77, Supplies; 1216, Yellowhouse Machinery Co, 112.75, Mirrors; 1217, Ok Employment Security Commission, 1978.02, Unemployment
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:07 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 2nd day of February, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS