The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 12, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 9, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Harold Hughs, Kay County Detention Center (KCDC); Cheryl Howard, Kay County Election Board Secretary; Former Dist#2 Commissioner Steve Austin; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Johnson and seconded by Skidmore approving regular meeting minutes of January 5, 2015.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 192 as the current head count, 44 arrested and released over the weekend and 112 for the week, 21 inmates sentenced to Department of Corrections (DOC) seven (7) inmates sentenced to county time, four (4) paid contracts with BIA and Bridgeway and currently are holding six (6) inmate on writs (prison to court).  

 

No action or presentation was made by Utility Rebate Consultants, Inc. 

 

Motion was made by Johnson and seconded by Skidmore approving Agreements between the BOCC and the following for remote terminal capabilities in the Assessor’s office:  Ellery Wittmer; HartzogCongerCason&Neville,LLP; Mark Estep State Farm; Linda Clinton; City of Blackwell; Gayla Shaw; PoncaCity Development Authority; M4 Enterprises LLC; SimplifiedIns.&Financial Solutions; Terry Wall; Fidelity National Title Group;BlackwellSettlementAdmin/Gentle; TurnerSextonDebrosse&Harbison; State Farm Ins. Larry Weems; Vinson & Eikins, LLP; Kevin Randall Ins.; James Courtney; McCarty & Rigdon; McKenzie Noles & Erin Burns; City of Newkirk; Redbud; Appraisal; Baumert, Cummings & Hiatt; G&C Concrete Co.; Apex Clean Energy, Inc.; Bivin & Associates, Inc.; Cherokee Strip Credit Union; The Myers Agency, Inc.; Nicholson Auction & Real Estate; RCB Bank; Trewitt Law Firm; Teresa Stone; Farmers Exchange Banks; City of Tonkawa; Earl Ball Insurance Agency Inc.; Mayer Insurance; First National Bank of Oklahoma; Marc Gravel Appraisal Service; Crumrine, Inc. Auctioneers.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving engaging Chas. W. Carroll, P.A. to prepare the Estimate of Needs and Financial Statements for Fiscal Year 2014-2015.  County Clerk Reese explained if Chas. W. Carroll, P.A. accepts their services would begin immediately for the remainder of the 2015 fiscal year and going forward.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Shanks said crews are blading, cleaning up trucks to sale and working in the shop.

 

Commissioner Johnson reported crews are grading and working on Adobe, “Q” and “U” Streets, putting out gravel, trimming trees, working on equipment and putting sand on bridges in the different areas.

 

Commissioner Skidmore stated his crews are blading, hauling sand and preparing the intersection and bridges for bad weather, working on equipment and cleaning up the break room in the shop.

 

Motion was made by Johnson and seconded by Skidmore to Table Contract with Arrow S Consulting to oversee Bureau of Indian Affair Projects at District Attorney Brian Hermanson’s recommendation and for further review of the contract.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Bid#2015-7 Road Rock (rebid) part of the six month bids for commonly used items (opened 12-29-14):  Asphalt millings (stockpiled at specific locations, county to maintain stockpiles) and Fly Ash Aggregate was overlooked in last week’s meeting and hauling rock to Dist#1, 2 & 3 there was an oversight.

 

Motion was made by Shanks and seconded by Johnson approving Evans Asphalt Co., Inc. bid for Asphalt millings (stockpiled at specific locations, county to maintain stockpiles) and Fly Ash Aggregate and approving Evans Asphalt Co., Inc. bid (along with Diemer Construction) on hauling rock for District #1 and #3.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Lease Purchase Agreement and financial documents for Equipment for a Caterpillar, 140M2 Motor Grader, Dist#2.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations:  Mustang Gas Products, SE SW 12-25-1W ending NE NW 13-25-1W & SW NW 20-25-1E ending Se NE 19-25-1E D#1 & D#3.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving authorization of Requisitioning Officers (RO)/Receiving Agents (RA)/Inventory Clerks (IC) for Dist#1 and Dist#3 accounts as follows:  D#1-RO-Vance Johnson, William J. McAllister, RA-Debi Merhoff, Rusty Klinger, Ronnie Nelson, IC-Debi Merhoff, Rusty Klinger; D#3-RO-Paul Skidmore, Travis Hobaugh, RA-Teena Tucker, Pete Lively, IC-Teena Tucker.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following December 2014 Kay County Monthly Reports:  County Clerk; Treasurer; Assessor; Election Board.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Resolutions to Dispose of Equipment:  Res#14, 15-102, Court Clerk, Laser Jet 3015 Fax/Printer, returned to OCIS; Res#14, 15-103, Court Clerk, Laser Jet Printer, returned to OCIS; Res#14, 15-104, Court Clerk, HP Printer, returned to OCIS; Res#14, 15-105, Court Clerk, Wireless Headset, junked; Res#14, 15-106, Court Clerk, Canon DR-C125 Scanner, returned to AOC; Res#14, 15-107, Court Clerk, HP LTO Tape Drive in Server, returned to AOC; Res#14, 15-108, Court Clerk, Canon 4010C Scanner, returned to AOC; Res#14, 15-109, Court Clerk, DR 2010C Scanner, AOC picked up equipment due to Blackwell Division closing permanently; Res#14, 15-110, Court Clerk, Konica Minolta Printer, junked; Res#14, 15-111, Hwy. Dist#3, Battery Charger, junked.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Resolutions to Deposit Funds:  Res#14, 15-101, Hwy Dist#1-$500.00 & Dist#3-$500.00, Two Public Service/Pipeline Crossing Line Installations.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$1000.00, D#1-$500/D#3-$500; Highway-$67.70, D#1-$22.57; D#2-$22.57; D#3-$22.56; County Clerk Lien Fee-$819.50; Preservation Fee-$5,015.00; Treasurer’s Mortgage Certification-$620.00; Public Buildings Authority-$1,408.84.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

There were no unscheduled public appearances made.

 

Bid#2015-16, Repairs Kay County Courthouse was opened as follows:  Sooner Construction Company of North Central Oklahoma-$98,700.00; Rick Scott Construction-$60,635.00; Red Dog Construction-$71,678.00.

 

Motion was made by Shanks and seconded by Johnson Tabling Bid#2015-16, Repairs Kay County Courthouse.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving Maintenance & Operations claims.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

FY 2014/2015 PURCHASE ORDERS:

                2014-2015 Reimburse: 17, Midwest Computers, 155.00, Repairs; 18, Southwest Business Products, 50.00, Calculator tape; 19, Secretary of State, 10.00, Notary Bonds; 20, Southwest Business Products, 1336.12, Toner; Serv.Fee: 202, Lowes Companies Inc., 274.55, Supplies; 203, Braley, Sarah, 75.00, Blanket For Juvenile Transport; 204, Transunion Risk, 71.75, Blanket/Software Serv; 205, Braley, Daniel, 150.00, Juvenile Transports; 206, Quality Water Service, 92.65, Water; 207, Wright, Greg, 72.00, Juvenile Transports; 208, Walmart Community, 56.80, Supplies; 209, Miller, Max, 51.00, Juvenile Transports; 210, American Telephone Inc., 548.00, Phone; 211, Wells, Dustin Eugene, 60.00, Juvenile Transports; 212, Wright, Greg, 171.00, Juvenile Transports; 213, Tebow, Alma, 36.00, Juvenile Transports; 214, Tebow, Daniel L., 549.00, Juvenile Transports; 215, CODA, 75.00, Registration; 216, Muskogee County Detention Cntr, 23.27, Juvenile Detention; County Sales Tax Fund: 690, CHC, 15935.11, Medical Services; 691, Cards Service Center, 2051.24, Supplies; 692, Quality Water Service,

            364.25, Water; 693, Fuelman Of Oklahoma, 193.09, Fuel; 694, Keeping You In Stitches, 3389.00, Services; 695, Bob Barker Co, 1905.78, Supplies; 696, City of Newkirk, 10448.90, Utility Bill; General: 1257, Touchtone Communications, 99.92, Phone Service; 1258, ThyssenKrupp Elevator, 1540.58, Maintenance; 1259, Quality Water Service, 54.60, Blanket/Water & Rental; 1260, Grace, Lindsay, 85.12, Blanket For Travel; 1261, Take Ten Tire, 2122.62, Vehicle Maintenance; 1262, Farha Wholesale Co., 343.40, Supplies; 1263, Bankers Credit Card Services, 41.97, Out Of County Expenses; 1264, Craig Co. Detention Center, 204.24, Juvenile Detention; 1265, Eastern Okla Youth Services, 232.50, Juvenile Detention; 1266, Communityworks, 438.12, Juvenile Detention; 1267, AT&T Mobility, 9.34, Billing; 1268, Dewitt, Corbin, 188.16, Travel; 1269, Klumpp, Larry A., 346.64, Travel; 1270, Valero Short Stops, 26.30, Gas bill; 1271, Fleetcor Technologies, 455.48, Fuel; 1272, Thomson-West, 39.00, Statute books; 1273, Blair, Cody D, 15.82, Mileage; 1274, Postmaster, 70.00, Rental; Health: 232, Sigrid Krause, 320.30, December travel; 233, Ana Beets, 144.48, December travel; 234, Langdon, Emily, 222.88, December travel; 235, Rose Ann McChristian, 183.94, December travel; 236, Allen, Jeanine, 550.16, December travel; 237, Brownfield, Misttina, 308.00, December travel; 238, Forman, Tammy, 96.32, December travel; 239, Fulsom, Donna, 281.12, December travel; 240, June Fetters, 44.80, December travel; 241, Feaster, Amber, 114.24, December travel; 242, AT&T Mobility, 387.35, Billing; 243, US Postage Service, 1000.00, Postage; 244, STC, 31.00, Copier maintenance; Highway: 1070, Warren Power And Machinery, 163.56, Blanket for parts; 1071, Houser Hardware, 476.69, Blanket for parts; 1072, Kelle Oil Company, 134.76, Repairs; 1073, River Ridge Construction Llc, 2115.00, Labor; 1074, Brandts, 145.56, Blanket/Parts And Repairs; 1075, Tru-Line Striping, 14999.00, Seal Coat; 1076, Cintas Corporation Loc, 886.20, Uniforms; 1077, Cintas Corporation Loc, 187.51, Linen Service; 1078, Office Of Management & Enterprise Service, 25000.00, Reimbursement; 1079, Cintas Corporation Loc, 799.48, Uniform Service; 1080, Moonlight Machine LLC, 1500.00, Repairs; 1081, Lampton Welding, 484.10, Welding supplies; 1082, OSU-CTP, 35.00, Training; 1083, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 1084, Security National Bank, 5610.64, Lease Purchase Payment; 1085, Security National Bank, 4278.59, Lease Purchase Payment; 1086, Grant County Dist #3, 6454.03, Rock; 1087, Cordells Diesel Service, 50.84, Repairs; 1088, Grant County District #3, 6468.64, Rock; 1089, Lowes Companies Inc., 405.23, Supplies; 1090, Lowes Companies Inc., 51.36, Lumber; 1091, Hats Auto Supply, 489.00, Repairs; 1092, Warren Power And Machinery, 3275.20, Grader Blades; 1093, Ultimate Pest Management LLC, 58.00, Pest Control; 1094, Filter Care Of Missouri, 36.45, Filter Service; 1095, Brandts, 249.83, Heater; 1096, RCB Bank, 3096.08, Lease Purchase Payment; 1097, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 1098, Welch State Bank, 4133.65, Lease Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:26 a.m.  Motion carried:  Shanks, aye; Johnson, aye; Skidmore, aye.

 

 

  

 

 

 

 

 

 

 

*************************************

 

 

 

 

 

Approved this 20th day of January, 2015.

 

 

 

 

 

                           _____________________________

                 JASON SHANKS, CHAIRMAN

                                        

                                                              _____________________________

                 VANCE JOHNSON, MEMBER

              

                _____________________________

     PAUL SKIDMORE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

***************************************