The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 5, 2015, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 2, 2015, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Harold Hughs, Kay County Detention Center (KCDC); Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Office; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
The minutes of December 29, 2014 were not approved due to two new commissioners just coming into office (sworn in on January 2, 2015).
Motion was made by Skidmore and seconded by Johnson electing Jason Shanks as BOCC Chairman of the board. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Oklahoma Juvenile Affairs Claim in the amount of $2,386.84 (corrected from Agenda that read $1,286.84). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 184 as the current head count, 50 arrested and released over the weekend and 91 for the week, 19 inmates sentenced to Department of Corrections (DOC) briefly reported on DOC situation; DA Hermanson noted the number of DUI’s were down for the holidays, six (6) inmates sentenced to county time, three (3) paid contracts with BIA and Bridgeway and currently are holding three (3) inmate on writs (prison to court). Hughs said the numbers are down.
Motion was made by Shanks and seconded by Skidmore approving appointing J. C. Estes as a member of the County Board of Equalization and County Excise Board, coterminous with that of the County Commissioners of District No. 1 and District No. 3, beginning January 1, 2015. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving reimbursement claim for Election Board Secretary Salary for December 2014. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving and noting Appointment of Ron Colberg as First Deputy and Janell Leaming as Second Deputy made by Susan Keen Kay County Assessor for the Assessor’s office. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the authorization of Requisitioning Officers (RO), Receiving Agents (RA) and Inventory Clerks (IC) for the Kay County Visual Inspection, Visual Inspection Reimbursement Fund and Assessor accounts as follows: RO-Susan Keen, Ron Colberg, Janell Leaming, RA-Alicia Thompson, Chandice Lawhon, IC-Heather Miller, Amber Boyer. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Appointment of Commissioner to the Kay County Community Sentencing Planning Council: DA Hermanson briefly explained the program, told who serves on the board, how often the board meets (quarterly) and how money is spent.
Motion was made by Skidmore and seconded by Shanks appointing Commissioner Vance Johnson to the Kay County Community Sentencing Planning Council. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
2015 Payroll Calendar: County Clerk Reese explained the pay dates and mentioned the August 2015 payroll date being on a Friday and pointing out to the commissioners that would not be a work date for their offices because they would be working four 10 hour days during that time.
Motion was made by Shanks and seconded by Johnson approving the 2015 Payroll calendar. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks said crews are blading and working in the shop.
Commissioner Johnson reported the sand trucks are ready and the spreaders are on. He mentioned he met with his road foreman and told him to be ready to respond to the high trafficked areas as soon as possible when weather is bad. Johnson said crews are working in the shop.
Commissioner Skidmore said the bridge project on 44th Street is underway, getting on roads to blade and crews are working in shop. Skidmore noted auditors were at his District doing an exit/turnover audit and he was changing the locks for a new start.
Bid#2015-7 Road Rock (rebid) part of the six month bids for commonly used items (opened 12-29-14): The lowest bid, only bid, same bid price was selected on each line item except for 3” (& down) road rock where one vendor indicated “when available” so the only other bid was also selected because of availability; the lowest bidder will be used first and if not available the other bid will be used.
Motion was made by Shanks and seconded by Johnson approving APAC-Central, Inc., ACG Materials, Diemer Construction, Grant County Dist#3, Quapaw Co., Sober Brothers, Inc. and Stewart Stone, Inc. (see bid list filed in county clerk’s office for detailed line items), Bid#2015-7 Road Rock (rebid) part of the six month bids for commonly used items (opened 12-29-14). Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Resolution No. 14, 15-99, approving 15 ton weight limits on Trader Bend, 106 and LA Cann in Dist#2. Shanks said nothing has changed he just wanted a Resolution in place. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Resolution No. 14, 15-100, Disposing of Equipment, General Government, Norstar Telephone System (96 handset units, cords & receivers). County Clerk Reese said the new phone system has been installed but the county could not dispose of old units because of two commissioners going out-of-office. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
No action was taken on 15 ton weight limits on Traders Bend, 106 and LA Cann.
Unscheduled public appearances: DA Brian Hermanson told the newly elected commissioners to be aware of open meeting/open records act. He pointed out it is a three member board and two commissioners constitutes a quorum so they cannot be together to discuss county business. Hermanson recommended they contact ACCO to see if they have a mentoring board. He reiterated two of you together discussing county business would be a violation of the open meeting act. Hermanson stated, “Do not cross that line.”
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 PBA: 16, Bagg, Jack, 950.00, Contractual Services; Serv.Fee: 201, Cary, Jennifer, 165.55, Mileage;
County Sales Tax Fund: 682, Houser Hardware, 235.94, Blanket For Supplies; 683, Southwest Paper, 960.68, Supplies; 684, Ultimate Pest Management LLC, 150.00, Monthly Service; 685, Fuelman Of Oklahoma, 559.69, Fuel; 686, AT&T, 1255.00, Internet Service; 687, AT&T, 758.65, Phone Service; 688, ABL Management, 20806.97, Inmate Food Trays; 689, Baskin Hadley & Stevens PC, 850.00, Professional services; General: 1248, Quality Water Service, 22.85, Blanket for water; 1249, Galaxie Business, 96.44, Blanket For Copier Maintenance; 1250, Bkl
Incorporated, 7229.53, Professional services; 1251, Fleetcor Technologies, 1164.91, Fuel; 1252, Walmart Community, 148.13, Supplies; 1253, City of Newkirk, 4199.73, Utility Bill; 1254, Book Peddlers, 268.59, Books; 1255, Kellpro Computer, 100.00, Signature; 1256, AT&T Mobility, 436.84, Mobile Internet; Health: 230, Centerpoint Energy Arkla, 179.62, Gas bill; 231, AT&T, 418.58, Phone Service; Highway: 1059, Rick's Service Center & Discount Tire, 185.00, Blanket/Tire Repair; 1060, AT&T, 44.61, Billing; 1061, OK Natural Gas, 401.49, Monthly gas bill; 1062, Ponca City Publishing Co. Inc, 36.00, Internet Service; 1063, Galaxie Business, 56.50, Copies; 1064, Welch State
Bank, 2389.75, Lease payment; 1065, Unifirst Holdings Inc, 592.57, Uniform Service; 1066, Blackwell Auto Parts, 32.33, Supplies; 1067, S & K Direct Steel LLC Inc, 209.75, Acetyline; 1068, OCT Equipment, 223.27, Gaskets; 1069, Zee Medical, 102.55, Medical Supplies
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 9:52 a.m. Motion carried: Shanks, aye; Johnson, aye; Skidmore, aye.
Approved this 12th day of January, 2015.
JASON SHANKS, CHAIRMAN
VANCE JOHNSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS