Monday, December 15, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 15, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 11, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Jason Shanks, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Harold Hughs, Kay County Detention Center; Cheryl Howard, Kay County Election Board Secretary; Vance Johnson, Kay County Commissioner District No. 1 Elect; Paul Skidmore, Kay County Commissioner District No. 3; Kristi Woolley, Oklahoma Juvenile Affairs (OJFA); Stephanie Cervantes and Donna Parker, Oklahoma Court Services (OCS); Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of December 8, 2014.  Motion carried:  Rowe, abstained; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Oklahoma Juvenile Affairs “Amended” Claim for September 2014-$2,611.88.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving “amended” minutes of December 1, 2014 (the motion regarding tabling the six months bids were added).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Stephanie Cervantes, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in:  Ms. Cervantes mentioned complete events with the Habitat for Humanity, Christmas Pet Drive, Humane Society Projects, Disc Golf Projects, Four Square Church Thanksgiving Dinner and Christmas Decorating.  She discussed the up-coming projects for Humane Society, Christmas cooking at Camp McFaddin, Albright United Methodist Church breakfast, Habitat for Humanity and Salvation Army.  Ms. Cervantes added OCS would be seeking out the community for new places that may need assistance.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 177 as the current head count, 39 arrested and released over the weekend and 105 for the week, 19 inmates sentenced to Department of Corrections (DOC) nine (9) inmates sentenced to county time, three (3) contracts with BIA and Bridgeway and currently are holding three (3) inmates on writs (prison to court).  

 

Motion was made by Shanks and seconded by Schieber approving re-appointing Jimmy Greenhagen as a Trustee to the Justice Facilities Authority for another term.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Rowe and seconded by Shanks approving an Application for Financial Assistance County Burial and Affidavit of Financial Inability to Pay.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Opening, accepting/awarding six month bids for commonly used items for the period covering January 1, 2015 to June 30, 2015, Bid#2015-1 through Bid#2015-14 as follows:

 

Bid#2015-1-Asphalt:  BOCC questioned DA Hermanson regarding how to accept bids, can more than one bid be accepted and shouldn’t local bidders be supported?  Hermanson replied after speaking with auditors, it is my suggestion you only take one bid or the best bid available with explanation of why you did not choose the lowest bid.

 

After much discussion, Motion was made by Schieber and seconded by Shanks approving Evans Asphalt Co. Inc. for items Hot-Mix Hot-Laid Asphaltic Concrete Type A, B & C-County pick up (less than 500 ton)-$70.75, County pick up (500 tons or more)-$70.75, County pick up (less than 500 ton); Evans & Associates Constr. Co. Inc. for items price per mixed ton is based on Liquid Asphalt costing per ton-$575.00, for each increase or decrease of $5.00 per liquid ton the mixed price per ton will increase or decrease this amount per ton-$0.25, Hot-Mix Hot-Laid Asphaltic Concrete Type A, B, C Laid (less than 500 ton)-$70.75, Laid (500 tons or more)-$70.75, Laid (less than 500 ton)-$70.75, Laid (500 tons or more)-$70.75, Crack Sealing-$1.75 2000 lb. min.) Fly Ash-$48.00 minimum 20 ton, Incorporating Fly Ash-$2.75; Daniels Read Mix-Hot-Mix Cold-Laid Asphaltic Concrete-Type A, B, C, County pick up (less than 500 ton)-$71.00, County pick up (500 tons or more)-$71.00; Logan County Asphalt Co.-ProLine $99.75 picked up $8.50 50 lb. bag $120.00 deliver minimum 25 $10.50 50 lb. bag minimum 50; Wood & Son Paving-Single Application of Bituminous Surface (county to furnish chips) applying MC800 or 3000 at .3500 gallon per square yard using 3/8” limestone chips applied at 30 lbs. per sq. yd.-$1.79, applying AC 7.5 at .3000 gallon per square yard using 3/8” limestone chips applied at 30 lb. per square yard-$1.52, applying CRS-2 oil at .4000 gallon per square yard using 3/8” limestone chips applied at 30 lbs. per square yard-$1.72, applying CRS-2S oil at .4000 gallon per square yard using 3/8” limestone chips applied at 30lbs per square yard; Ergon A&E-Asphaltic Emulsion Products CRS-2 (more than 1500 gallons)-$2.22, CRS-2 (1500 gallons or less)-$2.22.  BOCC said they are using Evans because it is local, must consider travel time and cheaper to haul; using Logan County because of familiarity with product and know it works (not familiar with T&C Asphalt Materials).  No bids were accepted for SS-1 (more than 500 gallons).  BOCC asked for 30/50 Hot Tar Crack Sealer and Application Service Only (Asphalt Emulsion Products) to be removed from future six month bid list.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-2 Asphalt Mastic Surface Treatment:  BOCC asked for this item to be removed from future six month bids.

 

Bid#2015-3 Bridge Materials:  Motion was made by Shanks and seconded by Schieber approving Sunbelt Equipment (A) as the first to go to and Railroad Yard (B) as the second to use.  DA Hermanson said going with the lowest bidder (A) unless supplies are not available and then go to (B).  RiverRidge Construction got the bid for equipment rental and labor (piling driver and interlocking sheeting) and labor on bridge projects:  driving bridge piling, driving interlocking sheeting, set beams and perform all welding.  BOCC stated they were using RiverRidge because of location and to use manpower and equipment.  BOCC asked for nails and bridge clips to be removed from future six month bid list.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-4 Grader Blades:  Motion was made by Schieber and seconded by Shanks approving Warren Cat’s bid because blades last longer and they are made out of harder material.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-5 Concrete:  Motion was made by Schieber and seconded by Shanks approving PC Concrete’s bid.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-6 Heavy Equipment Rentals:  Motion was made by Schieber and seconded by Shanks approving Evans & Associates for all aspects on asphalt roads and approving RiverRidge Construction for all aspects on concrete roads, each are experts in their field (future six month bids will be bid separately by concrete and asphalt).  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

Bid#2015-7 Road Rock:  Motion was made by Shanks and seconded by Schieber to rebid road rock.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-8 Culvert Pipe:  Sealed bid from HD Supply Waterworks was received on November 26, 2014 at 1:15 p.m. but was overlooked by commissioners when opening bids on December 1, 2014.  BOCC opened this bid today and decided to table so this bid can be tallied.

 

Motion was made by Schieber and seconded by Shanks to Table Bid#2015-8 Culvert Pipe so this bid can be re-tallied.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Bid#2015-9 Office Supplies:  Motion was made by Schieber and seconded by Shanks approving Merrifield Offices and Southwest Business on lowest bid items or items that were the same price and there was no way to justify choosing one company over the other.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-10 Janitorial Supplies:  Motion was made by Schieber and seconded by Shanks to Table.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-11 Concrete (pour & finish):  BOCC questioned DA Hermanson and Hermanson stated, again you either select the lowest or best bid and explain.  Motion was made by Shanks and seconded by Schieber approving RiverRidge Construction’s bid because they are dependable; BOCC commented Hembree & Hodgson Construction will not show up, will not answer telephone calls and their work is not satisfactory.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-12 Road Striping:  Motion was made by Schieber and seconded by Shanks approving the only bid received from Direct Traffic Control.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-13 Electrical Work:  Motion was made by Schieber and seconded by Shanks approving the only bid received from Younger-Holmes Electrical Contractors.  Motion carried:  Rowe, nay; Schieber, aye; Shanks, aye.

 

Bid#2015-14 RW Spraying – No bid was received.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:

Commissioner Rowe said driving pilings on Bridge 30, working on head walls on Bridge 190, finishing deck on Bridge 194, hauling rock, finishing fence at new county barn site, hauling dirt for pad for new building, hauling dirt given to Dist#3 by OMPA, bridge south of Nardin is finished and will begin blading roads when dry enough.

 

Commissioner Schieber said he is getting a grader worked on, crews working on shop maintenance.  He mentioned the Hubbard Rd. project saying the approaches are not done and crews are over the allotted time on this project and underlying pipe at Hwy. 77 and Waverly.

 

Commissioner Shanks said crews are working in the shop, getting beams, repairing side roads on Peckham Rd.  BOCC discussed beams. 

 

Motion was made by Shanks and seconded by Schieber approving Interlocal Agreement between Kay County, Oklahoma and Corps of Engineers.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations:  NW4/NW4 S31 T25N R1E ending NE4/NE4 S36 T25N R1W, “P” Street, D#3.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving/noting the following Kay County Monthly Reports for November 2014:  County Clerk (2); Treasurer, Assessor (October 2014); Assessor (2);  Election Board; Public Health.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#14, 15-91-Highway Dist#3-$1,329.75, for payment of tow bill incurred by D#3 accident on 11-18-14; Res#14, 15-92-Highway Dist#1-$2,932.50, for damages to D#1 truck from an accident on 8-11-14; Res#14, 15-93-Highway Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation; Res#14, 15-94-Highway Dist#1-$506.50, sale of scrap metal; Res#14, 15-95-Highway Dist#3-$500.00, sale of scrap metal.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#3-$1,329.75; Highway Dist#1-$2,932.50; Highway Dist#3-$500.00; Highway Dist#1-$506.51; Highway Dist#3-$500.00; CBRI 105C-$26,611.65; CBRI 105C-$6.24; Highway Dist#3-$3.62; Visual Inspection Reimbursement-$854.00; County Sales Tax-$369,727.25; Use Tax-$101,510.16; County Improvement-$0.17; Public Buildings Authority-Pioneer Technology Center-$1.10; Public Buildings Authority-Tonkawa Public Schools-$0.77.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber rescinding the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#3-$1,329.75; Highway Dist#1-$2,932.50; Highway Dist#3-$500.00; Highway Dist#1-$506.51; Highway Dist#3-$500.00; CBRI 105C-$26,611.65; CBRI 105C-$6.24; Highway Dist#3-$3.62; Visual Inspection Reimbursement-$854.00; County Sales Tax-$369,727.25; Use Tax-$101,510.16; County Improvement-$0.17; Public Buildings Authority-Pioneer Technology Center-$1.10; Public Buildings Authority-Tonkawa Public Schools-$0.77.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving the following Cash Fund Estimate of Needs & Request for Appropriations with noted correction:  Highway Dist#3-$1,329.75; Highway Dist#1-$2,932.50; Highway Dist#3-$500.00; Highway Dist#1-$506.50 (corrected from agenda that read $506-51); Highway Dist#3-$500.00; CBRI 105C-$26,611.65; CBRI 105C-$6.24; Highway Dist#3-$3.62; Visual Inspection Reimbursement-$854.00; County Sales Tax-$369,727.25; Use Tax-$101,510.16; County Improvement-$0.17; Public Buildings Authority-Pioneer Technology Center-$1.10; Public Buildings Authority-Tonkawa Public Schools-$0.77.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.  

 

Motion was made by Shanks and seconded by Schieber approving the following Transfer of Appropriations:  Highway Dist#2 Maintenance & Operations (M&O)-$24,280.00 to ETR.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

There were no unscheduled public appearances made.

 

Motion was made by Schieber and seconded by Shanks approving Payroll with warrants to be released on December 23, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

 

 

FY 2014/2015 PURCHASE ORDERS:

                2014-2015 PBA: 13, Younger-Holmes Electrical Contractors, 412.86, Electrical Work; 14, Ultimate Pest Management LLC, 44.00, Pest Control; Serv.Fee: 174, Wright, Vicki, 84.00, Blanket For Juvenile Transport; 175, Canadian County Juvenile Center, 112.20, Juvenile Detention; 176, Braley, Daniel, 231.00, Blanket For Juvenile Transport; 177, Wright, Greg, 456.00, Blanket For Juvenile Transport; 178, Farha Wholesale Co., 147.11, Blanket For Supplies; 179, Craig Co. Detention Center, 238.28, Blanket For Juvenile Detentions; 180, Sac & Fox Juvenile Detention, 633.30, Juvenile Detention; 181, Eastern Okla Youth Services, 232.50, Juvenile Detention; 182, Communityworks, 48.68, Juvenile Detention; 183, Bankers Credit Card Services, 472.92, Blanket/Out of Co Expense; 184, Galls, 255.04, Uniforms; Drug Court: 25, McCarty & Rigdon, 2000.00, Attorney Attendance Fees; 26, OK Court Services Inc, 5000.00, Coordinator Fees; 27, Gold-N-Treasures, 88.02, Key rings; 28, Ramey Price Cutter Supermarkets, 74.22, Refreshments; 29, Ball Trophy & Engraving Co., 75.00, Plaques; 30, Redwood Toxicology Laboratory, 2301.00, Testing; 31, Ball Trophy & Engraving Co., 75.00, Plaques; County Bridge & Road Improvement: 8, Circuit Engineering District #8, 1200.00, Bridge Project; 9, Sunbelt Equipment & Supply, 21282.76, Bridge Materials;

                County Sales Tax Fund: 597, Cards Service Center, 1612.61, Blanket For Supplies; 598, OK Natural Gas, 1277.83, Billing; 599, Kay County JFA #124183, 336257.54, Tax Collections; 600, Baumert, Cummings & Hiatt, 2212.85, Attorney Fees; 601, Lenius Technolgies, 126.00, Email host; 602, Fuelman Of Oklahoma, 482.27, Fuel;

                General: 1075, Okla. Juvenile Justice SVCS, 1372.34, Blanket For Juvenile Detentions; 1076, Quality Water Service, 39.80, Water Service; 1077, Fleetcor Technologies, 839.23, Fuel; 1078, OK Dept. of Public Safety, 350.00, OLETS; 1079, Burkes Classic Restoration, 2066.00, Vehicle Maintenance; 1080, Transunion Risk, 71.75, Software Support; 1081, Southwest Business Products, 6.99, Cards; 1082, Southwest Business Products, 1.92, Supplies; 1083, Staples, 69.22, Supplies; 1084, Younger-Holmes Electrical Contractors, 893.19, Electrical Work; 1085, Interact Public Safety Systems, 871.07, Software Support; 1086, Southwest Business Products, 25.00, Stamp; 1087, Younger-Holmes Electrical Contractors, 402.00, Electrical Work; 1088, Younger-Holmes Electrical Contractors, 188.60, Electrical Work; 1089, Younger-Holmes Electrical Contractors, 198.80, Electrical Work; 1090, Southwest Business Products, 22.05, Calendars; 1091, Reese, Tammy J., 145.96, Travel; 1092, Blackwell Journal Tribune, 33.00, Subscription; 1093, Ford Refrigeration Service, 454.00, Repairs; 1094, Ultimate Pest Management LLC, 104.00, Pest Control; 1095, Cintas Corporation Loc, 225.72, Linen Service; 1096, Rogers Oil Co., 307.00, Fuel; 1097, AT&T U Verse, 60.00, Internet; Health: 206, Pioneer Fire And Safety, 24.00, Inspections; 207, Stolhand Heating & Air, 150.00, Maintenance; 208, Southwest Business Products, 16.35, Paper; 209, Juniors Locks & Alarms, 120.00, Service call; 210, AT&T Mobility, 385.75, Billing; 211, Brownfield, Misttina, 67.20, Travel; Highway: 936, Fastenal Industrial & Const Supplies, 44.61, Supplies; 937, NAPA, 476.36, Blanket for parts; 938, Brandts, 117.94, Supplies; 939, Hats Auto Supply, 149.52, Parts; 940, Kelle Oil Company, 2521.03, Diesel; 941, OK Natural Gas, 50.31, Billing; 942, AMC Urgent Care Plus, 125.00, Physical; 943, Justin Tucker Plumbing, 730.18, Repairs; 944, Wilkins Okla. Truck Supply, 1329.75, Wrecker Charge; 945, Cross Oil, 12760.00, Diesel; 946, Grant County Dist #3, 3237.60, Rock; 947, Unifirst Holdings Inc, 196.69, Linen Service; 948, RCB Bank, 1814.15, Lease Purchase Payment; 949, SNB NA, 1704.06, Lease Purchase Payment; 950, Deere Credit Inc, 7461.20, Lease Purchase Payment; 951, Deere Credit Inc, 1381.36, Lease Purchase Payment; 952, Deere Credit Inc, 1502.61, Lease Purchase Payment; 953, Safety Kleen, 121.29, Power Washer; 954, Ponca City News, 45.00, Subscription; 955, Warren Cat, 421.72, Parts; 956, S & K Direct Steel LLC Inc, 274.00, Gases; 957, Action Truck Parts, 2670.00, Parts; 958, Power Plan, 342.02, Parts; 959, Filter Care Of Missouri, 53.75, Filter Service; 960, Circuit Engineering District #8, 351.80, Testing; 961, Kay Electric Cooperative, 313.18, Billing; 962, Shanks, Jason R, 268.16, Travel; 963, Unifirst Holdings Inc, 196.69, Linen

                Service; 964, Blackwell Auto Parts, 154.09, Supplies; 965, Schieber, Dee, 138.88, Travel

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 11:00 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

 

 

 

 

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Approved this 22nd day of December, 2014.

 

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

 

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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