Monday, December 8, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 8, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 5, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Member Jason Shanks called the meeting to order.  Those present were as follows: Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Donnie Head, Circuit Engineering District No. 8 Director; Vance Johnson, Kay County Commissioner District No. 1 Elect; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk.  Chairman Tyson Rowe, absent.  (See sign in sheet). 

 

Member Jason Shanks led the Flag Salute.

 

Motion was made by Schieber and seconded by Shanks approving regular meeting minutes of December 1, 2014.  Motion carried:  Schieber, aye; Shanks, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 196 as the current head count, 29 arrested and released over the weekend and 98 for the week, 31 inmates sentenced to Department of Corrections (DOC) 10 inmates sentenced to county time, two (2) contracts with BIA and Bridgeway and currently are holding two (2) inmates on writs (prison to court).  

 

Motion was made by Schieber and seconded by Shanks approving to appoint Trustee Cindie Klumpp on the Kay County Exposition Authority for an additional three year term (her term expires on December 31, 2014).  Motion carried:  Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving to go out on bid for the Election Board ballot printing.  Motion carried:  Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving reimbursement for the Election Board Secretary Salary for the month of November 2014.  Motion carried:  Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Agreement by and between the BOCC and James Courtney for remote terminal capabilities with the Assessor’s office.  Motion carried:  Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving architectural drawings for renovations to be done at courthouse.  Motion carried:  Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Bridge Inspection Invoices for contract#EC1434D: #436243-$8,405.00; #436344-$4,665.00 and #436142-$11,465.00; Bridge ID 11883, Location 1S6.2E of 1-35/US60, Structure No. 36E0230N3230007-D#1.  Motion carried:  Schieber, aye; Shanks, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Schieber said his crews are working in the shop and looking at job for core.

 

Commissioner Shanks said crews are repairing holes in the side of the roads, changing oil and working in the shop.  He answered questions about the bridge on Chilocco Creek.

 

Motion was made by Schieber and seconded by Shanks approving/noting the following Kay County Monthly Reports for November 2014:  Treasurer.  Motion carried:  Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#14,15-89 Highway Dist#3-$53,994.74, BIA reimbursement 44th Street Reconstruction Proj.; Res#14,15-90 Highway Dist#3-$14,999.00, BIA reimbursement Tonkawa Tribal Road Reconstruction Proj.  Motion carried:  Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$63.94, D#1-$21.32; D#2-$21.31; D#3-$21.31; Preservation Fee-$5,205.00; County Clerk Lien Fee-$1,195.00; Treasurer’s Mortgage Certification-$530.00; Public Buildings Authority-$1,408.84; Drug Court-$2,712.00; Drug Court-$12,393.66; Highway Dist#3-$53,994.74; Highway Dist#3-$14,999.00.  Motion carried:  Schieber, aye; Shanks, aye. 

 

There were no unscheduled public appearances made.

 

Motion was made by Schieber and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Schieber, aye; Shanks, aye.

 

FY 2014/2015 PURCHASE ORDERS:

                2014-2015 PBA: 11, Juniors Locks & Alarms, 75.00, Repairs; 12, Bagg, Jack, 950.00, Contractual Services;

                Reimburse: 12, Merrifield Office Supply, 86.37, Supplies; Serv.Fee: 164, AT&T Mobility, 447.44, Blanket For Phone Services; 165, Visual Solutions, 40.00, Business cards; 166, Ponca City News, 87.52, Advertising; 167, Newkirk Herald Journal, 76.50, Advertising; 168, Fleetcor Technologies, 1158.27, Blanket For Fuel; 169, Fleetcor

                Technologies, 976.24, Blanket For Fuel; 170, Quality Water Service, 95.10, Blanket/Water & Rental; 171, Southwest Business Products, 305.29, Blanket For Supplies; 172, Walmart Community, 401.48, Blanket For Supplies;

                Drug Court: 22, Gold-N-Treasures, 88.02, Key ring; 23, OK Court Services Inc, 5000.00, Coordinator Fees; 24, Ramey Price Cutter Supermarkets, 77.09, Groceries & Supplies; County Sales Tax Fund: 584, Houser Hardware, 225.21, Supplies; 585, City of Newkirk, 8957.89, Utility Bill; 586, ABL Management, 22104.38, Inmate Food Trays; 587, Fuelman Of Oklahoma, 75.15, Blanket For Fuel; 588, Farha Wholesale Co., 691.28, Blanket For Supplies;

                589, AT&T, 1255.00, Internet; 590, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 591, Kay Office Equipment, 50.00, Monthly Maintenance; 592, Quality Water Service, 470.70, Blanket/Water & Rental; 593, Southwest Paper, 876.19, Blanket For Supplies; 594, AT&T, 752.82, Monthly phone bill; 595, Hunters Modern Appliance, 156.88, Repairs; 596, McDonald Computer Services LLC, 5054.87, Repairs; General: 1051, USA Mobility Wireless, 709.56, Pager Service; 1052, Galaxie Business, 354.00, Maintenance Agree.; 1053, STC, 223.00, Copier contract; 1054, STC, 223.00, Copier contract; 1055, STC, 223.00, Copier contract; 1056, Quality Water Service, 25.80, Blanket for water; 1057, Galaxie Business, 89.06, Blanket For Copier Maintenance; 1058, Quality Water Service, 40.45, Water and service; 1059, Holiday Inn Express, 87.00, Lodging; 1060, Valero Short Stops, 35.35, Fuel; 1061, City of Newkirk, 4178.56, Utility Bill; 1062, Take Ten Tire, 746.21, Blanket/Vehicle Maint.; 1063, AT&T,

                657.23, Blanket For Phone Services; 1064, Quality Water Service, 22.90, Water and service; 1065, Youth Services Of Osage County Inc, 28.00, Juvenile Detention; 1066, AT&T Mobility, 9.04, Blanket For Phone Services; 1067, Southwest Business Products, 1659.71, Supplies; 1068, Voss Lighting, 153.00, Bulbs; 1069, Pitney Bowes Inc, 183.57, Ink Cartridge; 1070, Safelite Auto Glass, 74.94, Windshield Repair; 1071, Postmaster, 140.00, box rental; 1072, DA Council, 25000.00, Kay County Task Force; 1073, DA Council, 22375.00, Civil Litigation; 1074, Secretary of State, 25.00, Notary fee; Health: 190, Oklahoma State Department Of Health, 58333.33, Payroll; 191, Centerpoint Energy Arkla, 106.74, Gas bill for blackwell; 192, AT&T, 430.56, Phone Service; 193, STC, 143.26, Monthly Maintenance; 194, STC, 31.00, Monthly Maintenance; 195, Allen, Jeanine, 44.80, Travel; 196, Kim Evans, 44.80, Travel; 197, Feaster, Amber, 114.24, Travel; 198, Fulsom, Donna, 141.12, Travel; 199, Bobby Johnson, 96.32,

                Travel; 200, Rose Ann McChristian, 67.20, Travel; 201, Tanya Pike, 163.52, Travel; 202, Forman, Tammy, 70.56, Travel; 203, J & P Supply, 99.16, Disinfectant; 204, J & P Supply, 182.17, Supplies; 205, Lock Shop, 67.00, Lock Repair; Highway: 897, Embassy Suites - Norman, 249.00, Lodging; 898, Merrifield Office Plus, 70.00, Paper Products; 899, Action Truck Parts, 98.46, Blanket for parts; 900, Kelle Oil Company, 973.50, Tire; 901, Southwest Truck Parts, 140.79, Parts; 902, Lampton Welding, 167.22, Supplies; 903, G & B Auto, 130.00, Misc Parts; 904,Cintas Corporation Loc, 789.72, Blanket/Uniform Rental; 905, River Ridge Construction Llc, 5590.00, Labor; 906, Galaxie Business, 56.50, Copier contract; 907, City of Blackwell, 448.91, Utility Bill; 908, Centerpoint Energy Arkla, 115.29, Billing; 909, Truck Parts & Equip. Co., 2043.72, Parts; 910, Lowes Companies Inc., 169.04, Hex Net; 911, Lampton Welding, 95.44, Supplies; 912, Cintas Corporation Loc, 708.96, Uniform Service; 913, AT&T, 137.60, Telephone Service; 914, OK Natural Gas, 79.12, Gas service; 915, Ponca City Utility Authority, 539.92, Electric Service; 916, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 917, Security National Bank, 5610.64, Lease Purchase Payment; 918, Security National Bank, 4278.59, Lease Purchase Payment; 919, Welch State Bank, 2389.75, Lease Purchase Payment; 920, PC Concrete, 350.00, Concrete; 921, PC Concrete, 598.00, Concrete; 922, Take Ten Tire, 2648.15, Tire and mount; 923, PC Concrete, 485.00, Concrete; 924, Cross Oil, 18398.95, Unleaded Fuel/ Diesel Fuel; 925, Yellowhouse Machinery Co, 65.29, Filters; 926, Farmers Grain Company, 18206.60, Diesel; 927, Shanks, Jason R, 86.24, Travel; 928, Total Com Inc., 250.00, Dispatch service; 929, Shanks, Jason R, 198.80, Travel; 930, Logan County Asphalt Co., 850.00, Asphalt Bags; 931, Jack Bowker Ford, 95.98, Parts; 932, Schieber, Dee, 197.12, Mileage; 933, RCB Bank, 3096.08, Lease                Purchase Payment; 934, Welch State Bank, 4133.65, Lease Purchase Payment; 935, Caterpillar Financial Services Corp, 7025.65, Lease

                Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

Six month bids for commonly used items:  The BOCC immediately started asking questions after the agenda item was opened.  Shanks said he spoke with State Auditor and Inspector Gary Jones and was told the BOCC could accept all vendors for rock but must accept best and or lowest bid on all other bids.  DA Hermanson replied the BOCC could accept all vendors on rock but must state why choosing one vendor over the other and state the reason why, convenience, etc.

 

Six month bids for commonly used items, period covering January 1, 2015 to June 30, 2015, Bid#2015-1 through #2015-14 was thoroughly reviewed and discussed.

 

Motion was made by Schieber and seconded by Shanks Tabling Six month bids for commonly used items, period covering January 1, 2015 to June 30, 2015, Bid#2015-1 through #2015-14.  Motion carried:  Schieber, aye; Shanks, aye.

 

There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 11:01 a.m.  Motion carried:  Schieber, aye; Shanks, aye.

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Approved this 15th day of December, 2014.

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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