Monday, November 24, 2014
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 24, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on November 21, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Jason Shanks, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Vance Johnson, Kay County Commissioner District No. 1 Elect; Dennis Bonewell, Emergency Management Director; Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Office; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Schieber and seconded by Rowe approving regular meeting minutes of November 17, 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, abstained.
There was no Jail Director Report given.
Motion was made by Schieber and seconded by Shanks approving Justice Assistants Grant, LLC for the Sheriff Department. Undersheriff Kelley said he applied for the $10,000 grant and was approved for $4,795.00. He noted he needed an electronic signature from Chairman Rowe. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving Agreement by and between the BOCC and Ponca City Publishing Company, Inc. for remote terminal capabilities with the Assessor’s office.
Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Courthouse repairs: Commissioner Schieber asked DA Hermanson if they could go out for bid for repairs needed at the courthouse (Two commissioners not serving another term); he said all the engineering has been done. DA Hermanson said BOCC could go out for bid and open the bids when received, but would have to table for action until new commissioners are sworn in.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe mentioned right-of-way work on Bird Nest Creek Bridge and said crews are blading and hauling rock.
Commissioner Schieber noted his crews were hauling rock and doing maintenance work.
Commissioner Shanks said crews are hauling bottom ash, pulling ditches on Home Road and blading.
Motion was made by Shanks and seconded by Schieber approving Report of Conference between Bridge Owner and Bridge Inspection Consultant (Truss Inspection on Bridge 57A), Dist#2. Discussion was made between the BOCC. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations: Kay Electric Cooperative, NW4/NW4 S11 T25N R1E ending SW4/SW4 S2 S25N R1E, W. Oakland Rd., D#1; Kay Electric Cooperative, SE4/SE4 S7 T27N R2E ending NE4/NE4 S18 T27N R2E, W. Adobe Rd., D#2. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving/noting the following Kay County Monthly Reports for October 2014: Court Clerk, Blackwell-Newkirk-Ponca City. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Cash Fund Estimate of Needs & Request for Appropriations: Sheriff’s Service Fee-$18,860.31; Visual Inspection Reimbursement-$944.68. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving the following Transfer of Appropriations: Highway Dist#1 Capital Outlay-$10,000.00 to Highway Maintenance & Operations (M&O); Visual Inspection Legal Expense-$2,000.00 to Travel; Highway Dist#3 M&O-$500.00 to Hwy. Dist#2 M&O (Correction-Res#14, 15-76 misappropriated funds on road crossing permit that should have gone to Dist#2); Highway Dist#1 M&O-$500.00 to Hwy. Dist#2 M&O (Correction-Res#14, 15-76 misappropriated funds on road crossing permit that should have gone to Dist#2). Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
There were no unscheduled public appearances made.
Motion was made by Shanks and seconded by Schieber approving Payroll with warrants to be released on November 25, 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Preservation Fee: 3, Underground Vault & Storage Inc, 450.50, Microfilm storage; Serv.Fee: 161, Galaxie Business, 84.76, Blanket For Copier Maintenance; 162, Tonkawa News, 46.35, Ad For Employment; 163, Dogtra
Company, 25.19, Battery; Drug Court: 18, Ball Trophy & Engraving Co., 50.00, Plaques; 19, Gold-N-Treasures, 58.68, Key rings; 20, OK Court Services Inc, 5000.00, Coordinator Fees; County Sales Tax Fund: 571, Verizon Wireless, 176.99, Blanket For Phone Services; 572, Fuelman Of Oklahoma, 410.99, Blanket For Fuel; 573, Bob Barker Co, 955.70, Supplies; 574, Kay County Sheriff Reserve, 500.00, CLEET Enrollment; 575, Visual Solutions, 40.00, Business cards; General: 1018, Imprimatur Press, 1000.00, Statute books; 1019, Fleetcor Technologies, 1617.63, Blanket For Fuel; 1020, Mail Finance, 1125.00, Postage meter rent; 1021, Kay County Free Fair, 17000.00, Stage Rental; 1022, Hilton Garden Inn Norman, 188.00, Lodging; 1023, Sac & Fox Juvenile Detention, 485.53, Juvenile Detention; 1024, Youth Services Of Osage County Inc, 4300.00, Juvenile Detention; 1025, Applied Concepts, 5790.00, Radars; 1026, Fleetcor Technologies, 1423.36, Blanket For Fuel; 1027, McDonald Computer Services LLC, 119.85, On-Site Labor; 1028, Praetorian Digital, 495.00, Subscription; 1029, OSU-CTP, 35.00, Training; 1030, Fry, Nancy P., 135.52, travel for school; 1031, Lux Firearms, 1185.00, Rifles; 1032, Grainger, 21.40, Pulley; 1033, Okla. Juvenile Justice SVCS, 2837.72, Juvenile Detention; 1034, AT&T, 85.00, Monthly Service;
Health: 173, Lowes Companies Inc., 28.44, Supplies; 174, Staples, 261.33, Supplies; 175, OSEHP, 150.00, Registration; 176, Langdon, Emily, 89.60, Travel; 177, GlaxoSmithKline Pharmaceutical, 1504.80, Vaccines; 178, OK Natural Gas, 118.63, Gas bill for Ponca Office; 179, Cintas Document Management, 26.50, Shredding; 180, Cintas Document Management, 128.26, Shredding; 181, Bank Of The West, 7960.13, Loan Payment; 182, Neopost Inc., 43.49, Mailing Supplies; 183, STC, 79.00, Monthly Maintenance; 184, Floor Care Specialists, 875.00, Floor
Care; 185, Smilemakers, 201.36, Stickers; 186, McKesson Medical-Surgical, 27.20, Pads; 187, Merrifield Office Plus, 303.64, Supplies; 188, Southwest Business Products, 114.52, Calendars; Highway: 860, Lampton Welding, 80.00, Supplies; 861, Pioneer Hydraulics, 164.93, Repairs; 862, Action Truck Parts, 795.83, Parts; 863, AMC Urgent Care Plus, 880.00, Physical; 864, Whitaker Aggregates, Inc, 5464.69, Rock; 865, Hanes Geo Componets, 9455.00, Erosion Control; 866, Hotsy of Oklahoma Inc., 1073.64, Service; 867, AT&T, 294.50, Monthly Service; 868, Simons Petroleum LLC, 2052.54, Oil; 869, G & C CONCRETE CO, 549.00, Concrete; 870, J & P Supply, 226.84, Paper Products;871, River Ridge Construction Llc, 2600.00, Bridge Repair; 872, Warren Cat, 3642.00, Blades; 873, Shanks, Jason R, 175.52, Travel; 874, P & K Equipment, 29.87, Parts; 875, Office Of Management & Enterprise Service, 75000.00, Bridge Project; 876, Office Of Management & Enterprise Service, 75000.00, Bridge Project; 877, S & K Direct Steel LLC Inc, 191.35, Compressed Air; 878, Owen Auto Supply, 297.74, Battery; 879, Owen Auto Supply, 297.74, Battery; 880, Schieber, Dee, 222.88, Travel; 881, P & K Equipment, 95.84, Antifreeze; 882,
Swopes, Marvin L., 23.10, Reimbursement; 883, Swopes, Marvin L., 15.84, Reimbursement
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 9:40 a.m. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Approved this 1st day of December, 2014.
TYSON ROWE, CHAIRMAN
JASON SHANKS, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS