Monday, November 10, 2014
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 10, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on November 7, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Jason Shanks, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Vance Johnson, Kay County Commissioner District No. 1 Elect; Dennis Bonewell, Emergency Management Director; Brenda Neal, Theis Dozer Services, Inc.; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Shanks and seconded by Rowe approving regular meeting minutes of November 3, 2014. Motion carried: Rowe, aye; Schieber, abstained; Shanks, aye.
Theis Dozer Services, Inc.: Brenda Neal was present and said her company is a dirt contracting company and she told about the business and history. She explained she is negotiating with Blue Lake Quarry and before making a decision wanted to know the availability of the roads, Oklahoma Department of Transportation (ODOT) requirements, etc. Schieber told her the route he wanted the trucks to follow. Ms. Neal said if this purchase goes through it would be a 10% increase in taxes to Kay County and that Theis would help maintain the area. She asked for a map and Schieber told her he would mail a map to her.
No action was taken with Brenda Neal, Theis Dozer Services, Inc.
Jail Director Report: Don Jones, KCDCD, presented a report noting 205 as the current head count, 77 arrested and released over the weekend and 138 for the week, 17 inmates sentenced to Department of Corrections (DOC) 12 inmates sentenced to county time, six (6) contracts with BIA and Bridgeway and currently are holding two (2) inmates on writs (prison to court). He also presented a General Information report from the Oklahoma Department of Corrections. Jones said on Channel 9 tonight DOC and the early release and problems would be discussed.
Motion was made by Shanks and seconded by Rowe approving Application for Financial Assistance/County Burial and Affidavit of Financial Inability to Pay. Motion carried: Rowe, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving to purchase the Sheriff’s Department a patrol vehicle ($28,505.00) out of Use Tax Capital Outlay. Many questions were asked regarding this matter. DA Hermanson answered one of the questions whether this matter was a normal operating procedure, since the commissioners were going to have to approve the funding and since two of the commissioners were not returning or not re-elected. Hermanson referred to O.S. Title 19 Section 333.B and said it was of his opinion it was okay for the BOCC to approve. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe said finished abutment on Bridge 30, working on road south of Braman, tearing out Bridge 190 on 44th, blading and mowing. He talked about a May 2012 FEMA disaster and said after many attempts State Department advised payment will be made on Bridge 177A. Rowe indicated crews are close to being finished on bridge south of Nardin.
Commissioner Schieber noted his crews are getting prepared for the winter weather.
Commissioner Shanks said Bridge 47 has been shocked creed; crews are mowing, blading, moving to Chilocco to tear out trees. Commissioner Rowe asked questions about bridge for future situations.
Motion was made by Shanks and seconded by Schieber approving to go out on six month bids for commonly used items, period covering January 1, 2015 to June 30, 2015. BOCC asked for roller compacted concrete and stabilization to be removed from bid list and to add slip form concrete paving by the yard and eight sack gunite per yard be added under Bid#2015-5 Concrete and Bid#2015-11 Concrete Pour & Finish. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving Resolution 14, 15-84, to sale unused county owned property. (Resolution prepared by the DA’s office). DA Hermanson noted he would contact the appraisers and get set up. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Kay County Monthly Reports for October 2014: Assessor; Election Board; County Clerk; Treasurer. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#14, 15-83, Highway Dist#2-$46,928.32, Pony Truss Replacement CN71 H3102-69. Motion carried: Rowe, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Cash Fund Estimate of Needs & Request for Appropriations: Highway Dist#2-$46,928.32; Highway-$58.54, D#1-$19.51; D#2-$19.51; D#3-$19.52; County Clerk Lien Fee-$3,857.50; Preservation Fee-$5,545.00; Treasurer Mortgage Certification-$670.00; Visual Inspection Reimbursement-$814.08; Public Buildings Authority-$1,408.84; Drug Court-$32,661.82. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Rowe approving to enter into Kay County Public Buildings Authority special meeting (9:30 a.m.). Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving to reenter back into the BOCC regular meeting (9:35 a.m.). Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
There were no unscheduled public appearances made.
Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
FY 2014/2015 PURCHASE ORDERS:
Purchase Order 1549 was approved for payment; payment had been withheld because it was not purchased through a competitive bid. (See attached notes to PO#1549 regarding this matter).
2014-2015 Lien Fee: 10, Vyve Broadband, 31.72, Cable; PBA: 9, Ultimate Pest Management LLC, 44.00, Pest Control; Reimburse: 8, Visual Solutions, 25.00, drill holes in books; Serv.Fee: 135, Critical Comm, 35.00, Blanket For Paging Service; 136, Wright, Greg, 321.00, Blanket For Juvenile Transport; 137, Braley, Daniel, 183.00, Blanket For Juvenile Transport; 138, Bob Hurley Ford, 23806.00, Vehicle; 139, Fleetcor Technologies, 1160.30, Blanket For Fuel; 140, Davis Moore Auto Group, 18200.00, 2014 Dodge Journey; 141, Keeler Equipment Sales, 495.00, Grill guard; 142, Irwin, Sandy, 66.00, Juvenile Transports; County Sales Tax Fund: 485, ABL Management, 20861.74, Food Service; 486, AT&T, 1255.00, Internet; 487, Cards Service Center, 1670.34, Supplies; 488, Fuelman Of Oklahoma, 332.01, Fuel; 489, Ultimate Pest Management LLC, 150.00, Pest Control; 490, City of Newkirk, 10485.84, Utility Bill; 491, McDonald Computer Services LLC, 7079.79, Computer Equipment; 492, Locke Auto Parts, 439.96, Parts; 493, Pioneer Fire And Safety, 65.00, Service; 494, Kay County JFA #124183, 356041.87, Tax Collections; General: 863, Transunion Risk, 144.00, Blanket for Software Services; 864, Bankers Credit Card Services, 393.87, Blanket for out of county; 865, Quality Water Service, 44.95, Water; 866, AT&T Mobility, 9.04, Cell service; 867, OK Natural Gas, 60.94, Delivery charge; 868, City of Newkirk, 4582.58, Utility Bill; 869, OSU-CTP, 70.00, Registration; 870, Merrifield Office Supply, 164.97, Battery Backup; 871, Candlewood Suites, 83.00, Lodging; 872, AT&T U Verse, 60.00, Internet; 873, Quality Water Service, 25.15, Water; 874, Grace, Lindsay, 474.56, Travel; 875, Southwest Business Products, 167.96, Ink Cartridges; 876, UPS Store, 9.67, Shipping; 877, MTM Recognition, 204.81, Shirts; 878, Sirchie, 292.29, fingerprint supplies; 879, McDonald Computer Services LLC, 796.95, Computer set up; 880, TASC, 33140.00, Contractual Services; 881, Trout Funeral Home, 500.00, Cremation; 882, Leaming, Carol L., 16.80, Election Day Travel; 883, Zee Medical, 168.85, Medical Supplies; 884, Holman, Lacie E, 14.56, Election Day Travel; 885, Kellum, Carol D., 48.83, Election Day Travel; Health: 151, Brownfield, Misttina, 70.56, Travel; 152, Fowler-Goins, Mary, 112.00, Travel; 153, Rose Ann McChristian, 202.72, Travel; 154, Fulsom, Donna, 162.40, Travel; 155, Kim Evans, 53.20, Travel; 156, June Fetters, 67.20, Travel; 157, Turf Surfers, 320.00, Lawn Care; 158, AT&T Mobility, 387.67, Service; Highway: 740, Interstate Battery System Of Tulsa, 150.00, Parts; 741, Brandts, 145.35, Parts; 742, Interstate Battery System Of Tulsa, 499.85, Parts; 743, G & B Auto, 143.00, Repairs; 744, Blackwell Auto Parts, 172.04, Parts; 745, Unifirst Holdings Inc, 767.81, Uniform Service; 746, Rick's Service Center & Discount Tire, 137.50, Repairs; 747, P & K Equipment, 81.29, Parts; 748, Galaxie Business, 56.50, Printing; 749, Empire Financial Services Inc, 1231.50, Lease payment; 750, Security National Bank, 5610.64, Lease payment; 751, Security National Bank, 4278.59, Lease payment; 752, Welch State Bank, 2389.75, Lease payment; 753, Sober Brothers, 2496.25, Rock; 754, Sober Brothers, 2476.80, Rock; 755, River Ridge Construction Llc, 24280.00, Bridge Repair; 756, Cross Oil, 19819.92, Fuel; 757, Blackwell Coop, 24.78, Pest Control; 758, APAC-Central Inc, 3323.43, Rock; 759, Warren Power And Machinery, 779.86, Filters; 760, Cross Oil, 4213.08, Unleaded gas; 761, Deere Credit Inc, 1502.61, Lease payment; 762, Deere Credit Inc, 1381.36, Lease payment; 763, Deere Credit Inc, 7461.15, Lease payment; 764, RCB Bank, 1814.15, Lease payment; 765, SNB NA, 1704.06, Lease payment; 766, Action Truck Parts, 343.02, Brakes; 767, Schieber, Dee, 113.12, CED Meeting; 768, Caterpillar Financial Services Corp, 7025.65, Lease payment; 769, RCB Bank, 3096.08, Lease payment; 770, Welch State Bank, 4133.65, Lease payment
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 10:50 a.m. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Approved this 17th day of November, 2014.
TYSON ROWE, CHAIRMAN
JASON SHANKS, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS