Monday, October 20, 2014
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 20, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on October 17, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; David Wilkie, Assistant District Attorney (ADA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Agent; Vance Johnson, Kay County Commissioner District No. 1 Elect; Ray Ball, Kaw Nation; Stephanie Cervantes and Donna Parker, Oklahoma Court Services (OCS); Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of October 14, 2014. Motion carried: Rowe, abstained; Schieber, aye; Shanks, aye.
The Oklahoma Court Services and Jail Director Report items were moved down on the Agenda allowing time for arrival.
Motion was made by Rowe and seconded by Schieber approving Application for Financial Assistance and Affidavit of Financial Inability to Pay. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Chairman to sign Agreement by and between the BOCC and Kim Wiggins-Schatz for remote terminal capabilities with the Assessor’s office. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Maintenance Agreement for Kay County Health Department with Business World on Kyocera Talskalfa 420i copier. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Stephanie Cervantes, OCS, reported 1,023 number of community service hour’s defendants are working with 67 clients and the monetary value of service performed $7,416.75. Completed events: Ponca City Humane Society, Bulldogs Football Field and Albright United Methodist Church. Ms. Cervantes introduced Donna Parker.
Jail Director Report: Don Jones, KCDCD, presented a report noting 203 as the current head count, 49 arrested and released over the weekend and 109 for the week, 13 inmates sentenced to Department of Corrections (DOC) 14 inmates sentenced to county time, four (4) contracts with BIA and Bridgeway and currently are holding three (3) inmates on writs (prison to court).
Motion was made by Schieber and seconded by Shanks approving Reimbursement Claim for the Kay County Election Board Salary for September 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe said dirt crew was on the bridge south of Nardin, beams were set on Chrysler, working on 44th & Chrysler to tie into bridge, west of 92nd clearing out timber, blading, mowing, hauling sand, working on black tops, working on Hubbard to look good for Blackwell Homecoming and working on 44th Street south of Braman on Bridge 30.
Commissioner Schieber reported crews are blading and hauling rock to hunting areas around the lake.
Commissioner Shanks said his crews are blading, mowing and finished Wolf Creek Rd. He said Bridge 71 & Bridge 42 have been completed and should open this week.
Motion was made by Shanks and seconded by Schieber approving Contract Documents and Plans and Specifications for 2014 Bridge over Chilocco Creek, Dist#2 upon approval by the District Attorney. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations: International Energy Corp., SW4/SW4 S33 T26N R1E ending SE4/SE4 S32 T26N R1E, “R” Str., D#1; International Energy Corp., NE4/NE4 S4 T25N R1E ending SW4/SW4 S33 T26N R1E, North Ave., D#1. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Kay County Monthly Reports for September 2014: Election Board; County Health Department; Court Clerk (Ponca City, Newkirk & Blackwell). Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#14, 15-71, Highway Dist#1-$1,000.00, Two Public Service/Pipeline Crossing Line Installations; Res#14, 15-72, County Sales Tax-$200.00, Nationwide Retirement Solutions reimbursement; Res#14, 15-73, Highway Dist#3-$176.25, Sale of scrap iron. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Cash Fund Estimate of Needs & Request for Appropriations: Highway Dist#1-$1,000.00; Highway-$19.28, D#1-$4.04; D#3-$15.24; CBRI 105C-$31,745.33; CBRI 105C-$20.04; County Improvement-$0.17; Public Buildings Authority-Pioneer Technology Center-$1.26; Public Buildings Authority-Tonkawa Public Schools-$0.69; County Sales Tax-$200.00; Highway-$305,554.93 (D#1-$101,851.64; D#2-$101,851.64; D#3-$101,851.65); Highway Dist#3-$176.25. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving the following Transfer of Appropriations: Highway D#3, 44th Street Reconstruction Project-$18,947.04 to CBRI 105C; Highway D#3, Maintenance & Operations-$100.00 to Travel; Preservation Capital Outlay-$8,000.00 to Maintenance & Operations. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Unscheduled public appearances: John Williamson, Newkirk, asked for assistance on Trader Bend and Canteen Rd. He said the quarry would provide signage if the county would place the signs and they would furnish gravel to keep Canteen Rd. in shape. Williamson also asked for the speed limit to be changed from 55 miles per hour to 45 miles per hour on Enterprise to Kildare Rd. He then asked the county to place a levy on tonnage for Kay County and would like an Agenda item in the future so a rate and fee could be set and designate the money to back to Kay County to take care of the roads.
Motion was made by Schieber and seconded by Shanks approving Payroll with warrants to be released on October 30, 2014. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Lien Fee: 9, Vyve Broadband, 31.72, Cable; PBA: 6, Lowes Companies Inc., 160.55, Vacuum Sweeper; 7, Houser Hardware, 44.99, Faucet; 8, Superior Plumbing, 104.00, Repairs; Serv.Fee: 109, Wright, Greg, 267.00, Transports; 110, Kansas Turnpike Authority, 10.70, Tolls; 111, Fleetcor Technologies, 1609.27, Blanket For Fuel; County Bridge & Road Improvement: 4, River Ridge Construction Llc, 45625.00, Bridge Project; County Sales Tax Fund: 395, Galaxie Business, 8974.78, Desk; 396, Farha Wholesale Co., 2207.01, Supplies; 397, Fuelman Of Oklahoma, 388.40, Fuel; 398, Verizon, 176.99, Phone bill; General: 690, American Telephone Inc., 188.00, Telephone Service; 691, Younger-Holmes Electrical Contractors, 300.00, Electrical Work; 692, Tonkawa News, 291.80, Publication; 693, Sears, 168.33, Bird Repeller; 694, Craig Co. Detention Center, 289.34, Juvenile Detention; 695, Communityworks, 48.68, Juvenile Detention; 696, Okla. Juvenile Justice SVCS, 2186.44, Juvenile Detention; 697, NACo, 931.00, Membership dues; 698, OSU-CTP, 70.00, Registration; 699, Northwest Inn, 83.00, Lodging; 700, G & B Auto, 13.00, Repairs; 701, APAC-Central Inc, 155.76, Rock; 702, OK Dept Of Labor, 50.00, Inspections; 703, ThyssenKrupp Elevator, 1492.08, Elevator Maintenance; 704, Galaxie Business, 230.78, Filing cabinets; 705, Grainger, 485.55, Motor; 706, ROCIC, 300.00, Membership dues; 707, Miller-Stahl Funeral Service, 500.00, Burial Assistance; 708, AT&T, 85.00, Monthly Service; 709, ACCO, 95.00, Registration; 710, Purdy, Carol A., 37.90, Travel - Meals; 711, Keen, Susan, 32.56, Travel - Meals; Health: 116, Phil Howe Plumbing, 546.00, Plumbing Repairs; 117, City of Blackwell, 541.19, Billing; 118, STC, 48.00, Copier maintenance; 119, ANCO Services, 2085.00, Janitorial Services; 120, AT&T, 255.38, Monthly Phone Service; 121, Parker Pest Control, 178.00, Pest Control;
122, Southwest Business Products, 296.60, Toner; 123, Merrifield Office Supply, 194.51, Supplies; 124, Merrifield Office Supply, 539.38, Calendars; 125, J & P Supply, 187.05, Paper Products; 126, Moore Medical Corp., 278.44, Supplies; Highway: 611, Pioneer Hydraulics, 187.53, Parts; 612, Johns Shale Pit, 485.00, Shale; 613, Kelle Oil Company, 73.00, Repairs; 614, Northwest Inn, 83.00, Lodging; 615, Action Truck Parts, 498.06, Blanket for parts; 616, G & B Auto, 123.00, Blanket for parts; 617, Quality Water Service, 35.75, Blanket for water; 618, Pioneer Hydraulics, 292.86, Blanket for parts; 619, Hats Auto Supply, 101.51, Blanket for parts; 620, BDF Enterprises LTD, 119.30, Blanket for parts; 621, BDF Enterprises LTD, 86.00, Filter Service; 622, Sober Brothers, 2482.35, Rock; 623, Justin Tucker Plumbing, 370.00, Repair Gas Line; 624, Evans & Associates, 3226.47, Asphalt; 625, AT&T, 296.59, Billing; 626, AT&T, 159.05, Billing; 627, City of Blackwell, 510.96, Billing; 628, Snow Glass Company, 150.00, Glass; 629, ACCO, 95.00, Registration; 630, P & K Equipment, 360.35, Spring; 631, ACCO, 95.00, Registration Fee; 632, Warren Cat, 283.96, Retainer; 633, P & K Equipment, 795.75, Parts; 634, Hercules Tire Sales, 2042.72, Tire; 635, Rick's Service Center & Discount Tire, 300.00, Repairs; 636, S & K Direct Steel LLC Inc, 80.00, Gases; 637, Schieber, Dee, 113.12, CED Meeting; 638, Shanks, Jason R, 199.92, Travel
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Shanks and seconded by Schieber to adjourn, 9:50 a.m. Motion carried: Rowe, aye; Schieber, aye; Shanks, aye.
Approved this 27th day of October, 2014.
TYSON ROWE, CHAIRMAN
JASON SHANKS, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS