Monday, October 6, 2014

Kay County Courthouse

Newkirk, OK


The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 6, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 3, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member (9:35 a.m.); Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Dennis Bonewell, Kay County Emergency Management Director; Everette Van Hoesen, Kay County Sheriff; Vance Johnson, Kay County Commissioner District No. 1 Elect; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 


Chairman Tyson Rowe led the Flag Salute.


Motion was made by Shanks and seconded by Rowe approving regular meeting minutes of September 29, 2014.  Motion carried:  Rowe, aye; Shanks, aye.


There was no one present to give the Jail Director Report. 


Motion was made by Shanks and seconded by Rowe Tabling Application for Financial Assistance and Affidavit of Financial Inability to Pay.  Motion carried:  Rowe, aye; Shanks, aye. 


No action was taken on Publication to be submitted regarding Kay County 2014-2015 Estimate of Needs and Financial Statement of the Fiscal Year 2013-2014. 


Motion was made by Shanks and seconded by Rowe approving going out to bid selling land situated east half of NE4 S34 T28N R2E of the Indian Meridian Kay County.  Treasurer Christy Kennedy asked how two commissioners going out of office can approve to sell county owned land when they can’t surplus a broken down chair.  DA Hermanson agreed it doesn’t seem right but there was an AG Opinion that came out on September 15, 2014 allowing.  Commissioner Rowe stated this was matter discussed two months ago but we didn’t have a survey for the 1.87 acres.  Motion carried:  Rowe, aye; Shanks, aye.


Commissioner Rowe said he has been questioned several times regarding the audit spending to date and wanted a report.  County Clerk Reese stated $44,430.50 has been spent for the special audit through August 2014.


Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said crews are setting beams on Bridge south of Nardin, dirt work should be done in approximately two weeks, 44th Str. & Chrsyler will be closed-bridge is out on Chrysler-he noted there is a bypass but the road is closed, utilities were moved on 44th Street, finishing two more bridges near Braman, hauling asphalt millings, hauling rock, blading and finishing everything north of Hwy. 11.  Rowe reported he has two graders that are broken down.                 


Commissioner Shanks reported crews are blading and mowing east of Newkirk,  cutting trees and said next week Bridge 71 should be open. 


Motion was made by Shanks and seconded by Rowe approving the following Public Service/Pipeline Crossing Line Installations:  International Energy Corp. SE4/SW4 S23 T25N R1E ending NE4/NW4 S26 T25N R1E, White Eagle Rd., Dist#1.  Motion carried:  Rowe, aye; Shanks, aye.

Motion was made by Shanks and seconded by Rowe approving the following Kay County Monthly Reports for August & September 2014:  Court Clerk (Blackwell, Newkirk, Ponca City); Treasurer.   Motion carried:  Rowe, aye; Shanks, aye. 


Motion was made by Shanks and seconded by Rowe approving the following Resolutions to Deposit Funds:  Res#14, 15-64, Highway Dist#1-$500.00, Public Service/Pipeline Crossing Line Installation; Res#14, 15-65, Highway Dist#3-$95,677.80, H3103-62 BIA Tonkawa Bridge Project-$76,730.76; H3103-64 BIA 44th Street--$18,947.04; Res#14, 15-66, Highway Dist#3-$3,293.61, sale of unprepared plate and structural steel; Res#14, 15-67, Public Building Authority-Tonkawa Public Schools-$1,626.00, payment of administrative fees on the Tonkawa School Debt Service Account#80-0252-01-7; Res#14, 15-68, Highway Dist#3-$2,208.00, sale of unprepared plate scrap metal.  Motion carried:  Rowe, aye; Shanks, aye.   


Motion was made by Shanks and seconded by Rowe approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway-$64.08, D#1-$21.36; D#2-$21.36; D#3-$21.36; Highway Dist#1-$500.00; Highway Dist#3-$95,677.80; Highway Dist#3-$3,293.61; Highway Dist#3-$2,208.00; County Clerk Lien Fee-$958.00; Preservation Fee-$4,680.00; County Sales Tax-$49,605.64; Public Buildings Authority-Tonkawa Public Schools-$1,626.00.  Motion carried:  Rowe, aye; Shanks, aye.


There were no unscheduled public appearances. 


Motion was made by Shanks and seconded by Rowe approving Payroll matter (workers’ compensation).  Motion carried:  Rowe, aye; Shanks, aye.


Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.


Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.



                2014-2015 Lien Fee: 7, Vyve Broadband, 31.72, Cable; 8, Duroy, Tiffany Ann, 71.38, Travel; PBA: 5, Bagg, Jack, 950.00, Contractual Services; Serv.Fee: 103, AT&T, 610.37, Telephone Service;               County Sales Tax Fund: 367, AT&T, 1255.00, Internet; 368, AT&T, 708.75, Phone; 369, Houser Hardware, 86.89, Supplies; 370, Kay Office

                Equipment, 274.50, Maintenance Agree.; 371, Quality Water Service, 393.75, Water; 372, Ultimate Pest Management LLC, 150.00, Pest Control; 373, CHC, 15935.11, Medical Services; 374, Sierra Detention Systems, 2452.50, Repairs; 375, Cooks Direct, 334.75, Supplies; 376, Galls, 1002.66, Accessories; 377, ABL Management, 24036.21, Food Service; 378, Bob Howard Dodge, 23534.00, Vehicle; 379, Kuhn Mechanical Inc, 440.00, Repairs; 380, Arrow Machinery Company, 488.05, Repairs; 381, Quality Water Service, 322.00, Water; 382, City of Newkirk,

                12791.39, Billing; General: 645, Rogers Oil Co., 176.22, Fuel; 646, Rogers Oil Co., 207.54, Fuel; 647, Rogers Oil Co., 160.21, Fuel; 648, Take Ten Tire, 1405.06, Vehicle Maintenance; 649, Quality Water Service, 56.90, Water; 650, Fuelman Of Oklahoma, 1742.25, Fuel; 651, Page Plus, 169.25, Pager Service; 652, Valero Short Stops, 273.57, Fuel; 653, Jackson Boiler & Tank Co., 185.00, Maintenance Agree.; 654, STC, 214.00, Copier contract; 655, OK Court Services Inc, 5500.00, Contractual Services; 656, OK State Auditor & Inspector, 17621.75, Audit Expense; 657, Quality Water Service, 48.65, Water; 658, Quality Water Service, 22.90, Water; 659, City of Newkirk, 5495.78, Utility Bill; 660, Comfort Inn, 166.00, Lodging; 661, Comfort Inn, 166.00, Lodging; 662, Vyve Broadband, 31.72, Cable; 663, Safelite Auto Glass, 74.94, Repairs; Health: 95, Centerpoint Energy Arkla, 31.44, Billing; 96, Tanya Pike, 103.04, Travel; 97, June Fetters, 22.40, Travel; 98, Kim Evans, 67.20, Travel; 99, Rose Ann McChristian, 68.32, Travel; 100, Bobby Johnson, 96.32, Travel; 101, Turf Surfers, 675.00, Lawn Care; 102, STC, 31.00, Monthly Maintenance; 103, HM Receivables Co II LLC, 334.98, Forms; 104, AT&T, 422.99, Phone Service; 105, McKesson Medical-Surgical, 17.70, Respirator Masks; 106, Holts Toner Source, 46.00, Toner; Highway: 546, Cintas Corporation Loc, 799.48, Linen Service; 547, Circuit Engineering District #8, 4297.25, Core Drilling; 548, OK Natural Gas, 41.61, Gas service; 549, Ponca City Utility Authority, 650.63, Billing; 550, Rural Water District #3, 44.99, Water & Service; 551,

                Farmers Grain Company, 18376.79, Fuel; 552, Ponca City Publishing Co. Inc, 36.00, Internet; 553, OK Natural Gas, 88.27, Billing; 554, Sober            Brothers, 2436.75, Native Material; 555, G W Vankeppel Co, 133.44, Parts; 556, P & K Equipment, 383.90, Parts; 557, Ultimate Pest Management LLC, 58.00, Pest Control; 558, Parker Pest Control, 95.00, Pest Control


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.


There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 9:45 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.












Approved this 14th day of October, 2014.




                 TYSON ROWE, CHAIRMAN



                 JASON SHANKS, MEMBER