Monday, September 22, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 22, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 19, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Dennis Bonewell, Kay County Emergency Management Director; Cheryl Howard, Kay County Election Board Secretary; Don Jones and Harold Hughs, Kay County Detention Center (KCDC); Vance Johnson, Kay County Commissioner District No. 1 Elect; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of September 15, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 206 as the current head count, 68 arrested and released over the weekend and 125 for the week, 24 inmates sentenced to Department of Corrections (DOC) 12 inmates sentenced to county time, five (5) contracts with BIA and Bridgeway and currently are holding three (3) inmates on writs (prison to court).  Jones stated no deficiencies were reported during a recent state jail inspection.

 

Discussion was made regarding using the old Newkirk School building to hold trainings for the Kay County Detention Center employees.   Shanks said the staff wanted to use the wrestling room for training so inmates can’t see them training. 

 

Motion was made by Schieber and seconded by Shanks disallowing KCDC using the old school building to hold trainings because of safety issues; there is no electricity or plumbing.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Discussion was made regarding the old school property and furnishings in and around building (county owned).  Commissioner Shanks said he put this item on the agenda because he wanted to know what the plans were.  Schieber said it’s not safe to be in and Rowe said he would be in favor of tearing it down.  BOCC asked DA Hermanson about the liability issues regarding the asbestos if it was decided to tear the building down.  Hermanson said he would check into the matter.

 

Motion was made by Schieber and seconded by Shanks approving Agreement by and between the BOCC and Gayla Faye Shaw for remote terminal capabilities with the Assessor’s office.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said crew is finishing up one mile south of Braman on replacing horns, working on Chrysler west of 44th and noted road would be closed for about a week, hauling sand and material south of Tonkawa, blading, and mowing north of Nardin.

 

Commissioner Schieber said the cross town beams are in for the over structure on Chikaskia, mowing, working on Brake Rd. and Bridge 84 is completed.

 

Commissioner Shanks reported crews are blading, hauling beams to Bridge 71, pulling ditches on Peckham Rd. between “P” and “Q” Street then will rock.

Motion was made by Shanks and seconded by Schieber awarding Bid#2014-49 Bridge over Chilocco Creek, Dist#2 (opened in BOCC meeting 9-15-14) to RRY Services, LLC-$619,880.90.  Shanks noted the lowest bidder was not chosen because bid did not meet all specifications.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Interstate 40 Crosstown Steel Beam Transfer Form, NBI#11527, Physical location: .1W.8S of Braman, Structure No. 36E0070N3170009, Dist#3; and NBI#11138, Physical location: .5E 2.1S of I-35/US177, Structure No. 36N3180E0070001, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Resolution No. 14, 15-59 and State of Oklahoma Department of Transportation Project Maintenance, Financing, and Right-of-Way Agreement, STP-136D(179)CI, State Job#25549(05), bridge approaches on EW-28 over Birds Nest Creek, 4.8 south and 1.8 east of Tonkawa.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Bridge Inspection Invoice Report of Conference between Bridge Owner and Bridge Inspection Consultant for Invoice No. 436241, Bridge Inspection Contract E.C.1434D.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks on the following Kay County August 2014 Monthly Reports:  Election Board; Health Department.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations:  Superior Pipeline Co., LLC, SW4/SE4 S24 T29N R2W ending NW4/NE4 S25 T29N R2W, Indian Rd., Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#14, 15-56, Highway Dist#2-$1,500.00, Three Public Service/Pipeline Crossing Line Installations; Res#14, 15-58, Highway Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.   

 

Motion was made by Schieber and seconded by Shanks approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#2 (corrected from Agenda that read Dist#3)-$1,500.00; Highway Dist#3-$500.00; Highway-$24.64, D#1-$1.80; D#3-$22.84; CBRI 105C-$16.83; Visual Inspection Reimbursement-$719.02; County Improvement-$0.18; Public Buildings Authority-Pioneer Technology Center-$1.14; Public Buildings Authority-Tonkawa Public School-$0.63.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks approving Payroll with warrants to be released on September 29, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

FY 2014/2015 PURCHASE ORDERS:   2014-2015 Preservation Fee: 1, Kellpro Computer, 3863.00, Software;Serv.Fee: 83, Van Hoesen, Everette H., 209.44, Mileage;  Drug Court: 8, OK Court Services Inc, 000.00, Coordinator Fees; 9, ODMHSAS, 170.00, Conference Registration; 10, ODMHSAS, 150.00, Conference Registration; 11, ODMHSAS, 75.00, Conference Registration; County Sales Tax Fund: 284, Fuelman Of Oklahoma, 353.97, Fuel; 285, Quality Water Service, 392.15, Water; 286, Verizon Wireless, 176.99, Phone bill; 287, OK Natural Gas, 1207.81, Monthly gas bill; 288, Take Ten Tire, 504.37, Parts & supplies; 289, COPS Products LLC, 670.81, Supplies; 290, Baumert, Cummings & Hiatt, 762.85, Professional services; General: 482, Quality Water Service, 31.85, Water; 483, Fuelman Of Oklahoma, 1756.12, Fuel; 484, Cintas Corporation Loc, 114.59, Linen Service; 485, Okla. Juvenile Justice SVCS, 767.58, Juvenile Detention; 486, Youth Services Of Osage County Inc, 1839.40, Juvenile Detention; 487, Sac & Fox Juvenile Detention, 675.52, Juvenile Detention; 488, Eastern Okla Youth Services, 1069.50, Juvenile Detention; 489, Canadian County Juvenile Center, 579.70, Juvenile Detention; 490, Communityworks, 1314.36, Juvenile                 Detention; 491, Youth Services Of Osage County Inc, 297.55, Juvenile Detention; 492, Cintas Corporation Loc, 225.72, Linen Service; 493, Kay County Election Board, 156.00, Pre Election Expense; 494, AT&T, 94.00, Monthly Service; 495, Cline, Holly L, 48.99, Meals; 496, Tucker, Gary P, 275.76, Meals; 497, Reese, Tammy J., 50.26, Travel; 498, Hampton Inn, 83.00, Lodging; 499, Creative Cabinets, 528.00, Counter Top; 500, Embassy Suites - Norman, 168.00, Lodging; 501, Kellpro Computer, 390.00, Software; 502, AT&T, 4844.50, Phone Service; 503, Kellpro Computer, 14420.20, Software; Health: 78, Staples, 133.08, Supplies; 79, Language Line Services, 219.84, Monthly Language Line Srv; 80, AT&T, 253.10, Phone Service; 81, STC, 72.00, Copier maintenance; 82, J & P Supply, 21.17, Paper towels; 83, STC, 48.00, Monthly Maintenance; 84, Pitney Bowes Inc, 80.37, Postage meter rent; Highway: 440, G & B Auto, 1987.44, Blanket for parts; 441, Evans & Associates, 64999.98, Paving; 442, AT&T, 160.02, Long distance; 443, Rowe, Tyson G, 134.40, Travel; 444, River Ridge Construction Llc, 1825.00, Labor; 445, Evans & Associates, 38230.71, Road project; 446, City of Blackwell, 563.24, electric bill; 447, AT&T, 294.42, Monthly Long Distance; 448, AT&T, 209.00, Monthly Long Distance; 449, Yellowhouse Machinery Co, 2229.79, Filters; 450, AT&T, 126.56, Telephone Service; 451, Merrifield Office Plus, 229.83, Paper Products; 452, NW District CODA, 35.00, Registration Fee; 453, Schieber, Dee, 113.12, CED Meeting; 454, Hobson, Robert W & Carolyn A, 2250.00, Easement; 455, Scout Properties LLC, 3000.00, Easement; 456, Shanks, Jason R, 202.72, Mileage; 457, S & K Direct Steel LLC Inc, 182.65, Supplies; 458, Swopes, Marvin L., 5.58, Reimburse For Expenses; 459, Owen Auto Supply, 297.74, Battery; 460, Rowe, Tyson G, 314.00, Travel

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 9:47 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

 

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Approved this 29th day of September, 2014.

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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