Monday, August 25, 2014
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 25, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on August 22, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Member Jason Shanks called the meeting to order. Those present were as follows: Dee Schieber, Member; Travis Hobaugh, First Deputy to Commissioner Tyson Rowe; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; Dennis Bonewell, Kay County Emergency Management Director; Ray Ball, Kaw Nation; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Member Jason Shanks led the Flag Salute.
Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of August 18, 2014. Motion carried: Hobaugh, abstained; Schieber, aye; Shanks, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 190 as the current head count, 54 arrested and released over the weekend and 110 for the week, 15 inmates sentenced to Department of Corrections (DOC) 11 inmates sentenced to county time, seven (7) contracts with BIA and Bridgeway and currently are holding three (3) inmates on writs (prison to court).
Motion was made by Schieber and seconded by Shanks approving Application for County Burial and Affidavit of Financial Inability to Pay. Motion carried: Hobaugh, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Hobaugh approving Agreement between the BOCC and M4 Enterprises, LLC for remote terminal capabilities with the Assessor’s office. Motion carried: Hobaugh, aye; Schieber, aye; Shanks, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Shanks stated his crews are blading roads, tearing out a bridge on Adobe Rd., pulling ditches on Peckham Rd. between “P” and “Q” Street, mowing and hauling sand.
Commissioner Schieber said crews are mowing, blading, hauling sand and rock, pouring a bridge on Enterprise and noted work continues on Hubbard Rd.
Travis Hobaugh (setting in for Commissioner Rowe) reported Dist#3 crews were hauling shell and working on a bridge south of Nardin.
Motion was made by Schieber and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations: IEC Oil-beginning N NW 21-25N-1E ending S SW 16-25N-1E, Riverview, D#1; IEC Oil-beginning NE NE 20-25N-1E ending NW NW S21 T25N R1E, “R” Street, D#1; IEC Oil-beginning S SE 9-25N-1E ending S SW 10-25N 1E, “S” Street, D#1; IEC Oil-beginning N NE 15-25N-1E ending S SE 9-25N-1E, Fountain Road, D#1; Mustang Gas Products-beginning SE SW 30-25N-1E ending NE NW 31-25N-1E, Cowboy Hill Rd., D#1; GAW Oil Co., LLC-beginning SW4 SW4 20-29N-1W ending SE4 SE4 19-29N-1W, 49th Street, D#3; GAW Oil Co., LLC-beginning NW4 NW4 29-29N-1W ending SW4 SW4 20-29N-1W, W. Indian Rd., D#3. Motion carried: Hobaugh, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Shanks approving the following Resolutions to Deposit Funds: Res#14, 15-43, Highway Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation; Res#14, 15-44, Highway Dist#1-$2,000.00, Public Service/Pipeline Crossing Line Installation (4); Res#14, 15-45, Highway Dist#1-$4,297.25, reimbursement for payment; Res#14, 15-46, Highway Dist#1-$1,000.00, Public Service/Pipeline Crossing Line Installation. Motion carried: Hobaugh, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Hobaugh to approve the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$1,153.20; Highway Dist#1-$4,297.25; Highway Dist#1-$1,000.00; Highway Dist#1-$2,000.00; Highway Dist#3-$500.00; Highway Dist#3-$19,144.51 (Lapsed Balances FY2013-2014). Motion carried: Hobaugh, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Hobaugh approving the following Transfer of Appropriations: General Government Maintenance & Operations (M&O)-$3,626.39 to County Audit Expense M&O; Sheriff’s Service Courthouse Security M&O-$10,000.00 to Courthouse Security Personal Service; Highway Dist#3 Personal Services-$9,675.13 to M&O. Motion carried: Hobaugh, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Hobaugh approving Blanket Purchase Orders. Motion carried: Hobaugh, aye; Schieber, aye; Shanks, aye.
Motion was made by Schieber and seconded by Hobaugh approving Maintenance & Operations claims. Motion carried: Hobaugh, aye; Schieber, aye; Shanks, aye.
FY 2013/2014 PURCHASE ORDERS:
2013-2014 General: 2422, OK Natural Gas, 61.54, Gas delivery; 2423, Northeast Wisconsin Technical College, 175.00, Certification; 2424, COPS Products LLC, 2661.81, Uniforms
FY 2014/2015 PURCHASE ORDERS:
2014-2015 Serv.Fee: 41, Take Ten Tire, 711.44, Vehicle Maintenance; 42, Okla. Juvenile Justice SVCS, 2116.66, Juvenile Detention; 43, Craig Co. Detention Center, 272.32, Juvenile Detention; 44, Eastern Okla Youth Services, 1418.25, Juvenile Detention; 45, Sac & Fox Juvenile Detention, 717.74, Juvenile Detention; 46, Youth Services Of Osage County Inc, 1568.90, Juvenile Detention; 47, Communityworks, 24.34, Juvenile Detention; 48, Burkes Classic Restoration, 1769.00, Maintenance; 49, Southwest Business Products, 212.90, Supplies; 50, Galls, 218.99, Flash lights; 51, Rubicam, Daniel, 69.00, Juvenile Transports; 52, Travis Voice & Data, 77.50, Support; 53, Fields, Karen, 54.00, Juvenile Transports; 54, Braley, Sarah, 51.00, Juvenile Transports; 55, Kelley, Roy S. Jr., 24.48, Reimbursement; Drug Court: 3, Ramey Price Cutter Supermarkets, 157.96, Refreshments; 4, Ball Trophy & Engraving Co., 22.50, Plaque; 5, Gold-N-Treasures, 29.34, Key ring; 6, Head Country Bar-B-Q, 75.00, Food; 7, OK Court Services Inc, 5000.00, Coordinator Fees; County Sales Tax Fund: 185, Bob Barker Co, 3993.14, Supplies; 186, CHC, 15935.11, Medical Services; 187, Fuelman Of Oklahoma, 465.76, Fuel; 188, Quality Water Service, 364.00, Water; 189, Baumert, Cummings & Hiatt, 518.85, Attorney Fees; 190, American Telephone Inc.,
94.00, Service call; 191, Total Com Inc., 1071.70, Radio Equipment; 192, Merrifield Office Supply, 86.85, Supplies; 193, Quality Water Service, 648.00, Water; 194, Newkirk Ambulance, 553.00, Ambulance Service; General: 309, Quality Water Service, 73.00, Water; 310, Page Plus, 169.25, Pager Service; 311, Farha Wholesale Co., 135.73, Supplies; 312, Infogroup, 275.00, Directory; 313, City of Newkirk, 4975.30, Utility Bill; 314, Kay Office Equipment, 12.50, Maintenance Agree.; 315, Galaxie Business, 60.00, Copier contract; 316, COPS Products LLC, 210.21, Uniforms; 317, Security Transport Services, 585.20, Transports; 318, Infogroup, 520.00, Directory; 319, Quality Water Service, 23.10, Water; 320, Quality Water Service, 45.50, Water; 321, TASC, 19650.00, Contractual Services; 322, Oklahoma State University, 8859.00, Contractual Services; 323, AT&T, 178.00, Internet; Health: 39, Staples Credit Plan, 37.35, Blanket For Supplies; 40, Sigrid Krause, 328.60, Travel; 41, STC, 72.00, Copier maintenance; 42, OK Natural Gas, 114.41, Billing; 43, Ponca City Utility Authority, 2065.86, Utility Bill; 44, Bank Of The West, 7960.13, Loan Payment; 45, Cintas Document Management, 26.50, Shredding; 46, Ana Beets, 774.56, Travel; 47, Phil Howe Plumbing, 155.33, Repairs; 48, Stolhand Heating & Air, 975.00, Maintenance; Highway: 288, Wells Construction, 19674.57, Rock; 289, AT&T, 143.61, Long distance and serv.; 290, Evans & Associates, 637.32, Asphalt;
291, AT&T, 126.44, Telephone Service; 292, Sober Brothers, 2441.70, Rock; 293, AMC Urgent Care Plus, 72.00, Drug screening; 294, Merrifield Office Plus, 99.99, Office Supplies; 295, John Deere Financial, 162.18, Misc Parts; 296, Shanks, Jason R, 280.36, Travel; 297, Schieber, Dee, 113.12, Travel
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Schieber and seconded by Hobaugh to adjourn, 9:43 a.m. Motion carried: Hobaugh, aye; Schieber, aye; Shanks, aye.
Approved this 2nd day of September, 2014.
TYSON ROWE, CHAIRMAN
JASON SHANKS, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS