Monday, August 11, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 11, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 8, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board;  Dennis Bonewell, Kay County Emergency Management Director; Larry Klumpp, OSU Extension Officer; Vance Johnson, Kay County Commissioner District No. 1 Elect; Kevin Lane, The Railroad Yard; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Shanks and seconded by Schieber approving regular meeting minutes of August 4, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 202 as the current head count, 39 arrested and released over the weekend and 108 for the week, 20 inmates sentenced to Department of Corrections (DOC), 13 inmates sentenced to county time, 10 contracts with BIA and Bridgeway and currently are holding four (4) inmates on writs (prison to court).

 

No action was taken on Resolution requesting information on future telephone line installation (left on Agenda from 8-4-14). 

 

Motion was made by Schieber and seconded by Shanks approving Chairman Rowe to sign Reimbursement Claim for the Kay County Election Board Secretary for the month of June & July 2014.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Switched Long Distance Service Agreement (authorization for billing and where to send).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe stated his crews are blading, hauling material, mowing and working on a bridge south of Nardin.

 

Commissioner Schieber said crews are mowing, hauling rock to the Bear Creek Fire Department and putting up head walls on bridge over Chikaskia.  He noted it will be approximately a 172 day project.

 

Commissioner Shanks stated crews are blading, mowing, hauling sand and patching black top road on Union Str.

 

Motion was made by Shanks and seconded by Schieber approving Resolution No. 14, 15-35 to have Circuit Engineering District #7 to assist with the Kay County Wind Farm project.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

No action was taken on State of Oklahoma Department of Transportation Project Maintenance, Finance and Right of Way Agreement (accidently left on Agenda from last week). 

 

Motion was made by Rowe and seconded by Schieber approving Resolution No. 14, 15-32 to execute that certain Project Agreement for bridge and approaches on NS-312 over Sand Creek, Project No. J2-9864(004), State Job Piece No. 29864(04), by and between Kay County and the Oklahoma Department of Transportation (cross town beams).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations:  Select Energy Services, LLC, NE4/NW4 S18 T29N R1W ending SE4/SW4 S24 T29N R2W, Dist#3; Select Energy Services, LLC, NW4/NE4 S25 T29N R2W ending NE4/NW4 S18 T29N R1W, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving the following Kay County July 2014 Monthly Reports:  County Clerk.   Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#14, 15-34, Highway Dist#3-$102,040.50-H3103-65 Tonkawa Tribal Roads Reconstruction-$6,750.00; H3103-64 44th Street Reconstruction Project-$40,290.50; H3103-62 Tonkawa Bridge Projects-$55,000.00; Res#14, 15-36, Highway Dist#1-$38,997.38 H3101-55 Hubbard Overflow Structure Project FY14/15; Res#14, 15-37, Highway Dist#1-$100,000.00 H3101-98 Pecan Road Project FY 13/14.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Shanks and seconded by Schieber approving Officers Request for Supplemental Appropriations-$2,500.00 (General Government to Election Board Maintenance & Operations (M&O) for election expenses).  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Schieber and seconded by Shanks to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway-$66.30, D#1-$22.10 (corrected from Agenda that read $2210); D#2-$22.10; D#3-$22.10; Highway Dist#1-$38,997.38; Highway Dist#1-$100,000.00; Highway Dist#3-$102,040.50; Preservation Fee-$4,655.00; County Clerk Lien Fee-$3,583.00; Public Buildings Authority-$1,408.84.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.  

 

Motion was made by Schieber and seconded by Shanks approving the following Transfer of Appropriations:  Highway Dist#1 M&O-$3,981.82 to Hubbard Overflow Structure Road Project; Public Building Authority M&O-$2,692.00 to Capital Outlay.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye. 

 

Motion was made by Shanks and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

Motion was made by Schieber and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

FY 2014/2015 PURCHASE ORDERS:

                2014-2015 PBA: 1, Bagg, Jack, 950.00, Maintenance; Drug Court: 1, OK Court Services Inc, 5000.00, Coordinator Fees; 2, OK Court Services Inc, 5000.00, Coordinator Fees; County Sales Tax Fund: 158, Special-Ops Uniforms, 306.90, Uniforms; 159, Cooks Direct, 878.17, Supplies; 160, Ultimate Pest Management LLC, 150.00, Spray; 161, Houser Hardware, 315.81, Supplies; 162, Quality Water Service, 375.25, Water; 163, Fuelman Of Oklahoma, 406.58, Fuel; 164, AT&T, 1255.00, Internet; 165, ABL Management, 19145.21, Meal Service; 166, Renovo Software, 3721.00, Software Support; 167, Houser Hardware, 1224.18, Freezer; 168, AT&T, 705.02, Billing; 169, Hamilton Clinic, 150.00, Testing; 170, Wards Air Conditioning, 180.00, Repairs; 171, ABL Management, 5525.20, Meal Service; 172, Take Ten Tire, 753.82, Service; 173, Safelite Auto Glass, 246.85, Repairs; 174, Southwest Business Products, 35.76, Supplies; 175, Locke Auto Parts, 490.61, Supplies; 176, Fuelman Of Oklahoma, 536.90, Fuel; 177, Pemberton Chevrolet, 49.95, Repairs; 178, Arrow Machinery Company, 39.14, Parts; 179, City of Newkirk, 11278.56, Utility Bill; General: 268, Quality Water Service, 42.70, Water; 269, AT&T Mobility, 9.03, Wireless Service; 270, Tonkawa News, 30.00, Subscription; 271, Ford Refrigeration Service, 360.00, Repairs; 272, CODA Butch Freeman, 627.00, Dues; 273, ACCO-SIF, 227676.00, Workers Comp; 274, ACCO-SIG, 118300.00, Insurance; 275, ACCO, 4250.00, Dues; 276, OEMA, 35.00, Dues; 277, TM Consulting, 273.00, Maintenance; 278, Infogroup, 282.40, Directory; 279, OK State Auditor & Inspector, 1654.74, Audit Expense; 280, OK State Auditor & Inspector, 3626.39, Audit Expense; 281, O.M.E. Corporation, 422.95, Supplies; 282, Tech Squad, 345.75, IT Services; 283, Reese, Tammy J., 160.65, Travel; 284, Purdy, Carol A., 218.65, Travel; 285, Keen, Susan B., 79.94, Travel; 286, Thompson, Alicia N, 88.88, Travel; 287, Miller, Heather J., 203.07, Travel; 288, Colberg, Ronald T., 27.99, Travel; 289, Ford, Perry W., 47.10, Travel; 290, AT&T, 60.00, Billing;

                Health: 19, Medical Arts Press, 159.96, Cards; 20, AT&T Mobility, 385.95, Monthly cell bill; 21, Tanya Pike, 103.04, Travel; 22, Langdon, Emily, 360.48, Travel; 23, Forman, Tammy, 88.48, Travel; 24, Rose Ann McChristian, 113.12, Travel; 25, Fowler-Goins, Mary, 44.80, Travel;

                26, Walmart Community BRC, 63.63, Blanket For Supplies; 27, Ponca City News, 118.71, Ad; 28, Brownfield, Misttina, 96.32, Travel; Highway: 212, OK Natural Gas, 41.40, Billing; 213, OK Natural Gas, 20.03, Gas service; 214, Centerpoint Energy Arkla, 53.37, Billing; 215, Kelle Oil Company, 2881.33, Diesel; 216, Quality Water Service, 21.15, Water; 217, Galaxie Business, 56.50, Copier maintenance; 218, Johns Shale Pit, 179.00, Sand; 219, Lampton Welding, 83.96, Supplies; 220, G & B Auto, 130.00, Repairs; 221, Cintas Corporation Loc, 879.61, Uniform Service; 222, Brandts, 143.82, Supplies; 223, P & K Equipment, 5047.80, Oil; 224, Lowes Companies Inc., 32.20, Supplies; 225, APAC-Central Inc, 1478.95, Crusher Run; 226, Rick's Service Center & Discount Tire, 15.00, Repairs; 227, Unifirst Holdings Inc, 590.07, Uniforms; 228, P & K Equipment, 86.00, Supplies; 229, Blackwell Auto Parts, 145.76, Supplies; 230, Owen Auto Supply, 290.50, Supplies; 231, APAC-Central Inc, 4598.00, Concrete Rock; 232, APAC-Central Inc, 2571.27, Rock; 233, Grant County Dist #3, 6416.24, Rock; 234, RCB Bank, 1814.15, Lease Purchase Payment; 235, SNB NA, 1704.06, Lease Purchase Payment; 236, Deere Credit Inc, 1381.36, Lease Purchase Payment; 237, Deere Credit Inc, 7461.15, Lease Purchase Payment; 238, Deere Credit Inc, 1502.61, Lease Purchase Payment; 239, Warren Cat, 3275.20, Blades; 240, John Deere Financial, 80.50, Parts; 241, Total Com Inc., 250.00, Radio Service; 242, Warren Cat, 3642.00, Blades; 243, G & B Auto, 2710.88, Tires; 244, Action Truck Parts, 498.60, Repairs; 245, OK Natural Gas, 89.47, Gas service; 246, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 247, Security National                 Bank, 5610.64, Lease Purchase Payment; 248, Security National Bank, 4278.59, Lease Purchase Payment; 249, Welch State Bank, 987.52, Lease Purchase Payment; 250, Locke Auto Parts, 86.95, Battery; 251, BDF Enterprises LTD, 72.90, Filter Service; 252, Welch State Bank,

                2731.42, Lease Purchase Payment; 253, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 254, RCB Bank, 3096.08, Lease Purchase Payment; 255, Cross Oil, 9079.62, Fuel; 256, CODA, 105.00, Registration

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Bid#2014-46 County Bridge#71, Dist#2 was opened (BOCC meeting 8-4-14) as follows: RiverRidge Construction, LLC-$45,625.00; The Railroad Yard, Inc.-$65,000.00; Dietz Welding & Bridge Construction, Inc.-$65,700.00; K&O Construction & Supply Co.-$80,000.00

 

Motion was made by Shanks and seconded by Schieber accepting the low bid from RiverRidge Construction, LLC-$45,625.00 on Bid#2014-46 County Bridge#71, Dist#2.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

Bid#2014-47 County Bridge#247 over Chilocco Creek, Dist#2 was opened as follows:

RailRoad Yard Services, LLC-$636,000.00; B&B Bridge Company, LLC-$818,250.00.

 

Motion was made by Shanks and seconded by Schieber Tabling Bid#2014-47 County Bridge#247 over Chilocco Creek, Dist#2 for further review.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

There being no other business, motion was made by Schieber and seconded by Shanks to adjourn, 10:02 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Shanks, aye.

 

 

 

 

 

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Approved this 18th day of August, 2014.

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 JASON SHANKS, MEMBER

             

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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